| Alabama |
(334) 353-0408 (phone--new hire)
(334) 242-8956 (fax)
Internet upload support: Contact Paula Litton (334) 242-8461
Email: newhire@dir.alabama.gov
Website: www.dir.alabama.gov
|
Within 7 days of hiring or re-employment.
May be subject to administrative penalty up to $25 for each violation. |
W-4 elements: first day of work; new hire, recall or job refusal (if employee received a job offer) indicators; Employer's FEIN, complete business name, mailing address, phone number, fax number: Full contact name and job title
|
mail, fax, Internet upload, website - go to New Hire link (Enter FEIN plus three zeros)
|
Yes |
| Alaska |
(907) 269-6089 (phone)
(877) 269-6685 (toll-free phone) Alaska only
(907) 787-3197, 3181 (fax)
(907) 269-6077 (fax)
Website: www.childsupport.alaska.gov/Employers/Employer_Information.asp |
20 days |
W-4 elements; Optional: date of birth, date of hire, employer's state EIN |
mail, fax |
Yes |
| Arizona |
(888) 282-2064 (phone--new hire)
(602) 340-0555 (phone--new hire)
(602) 252-4045 (phone--child support)
(888) 282-0502 (fax)
(602) 340-0669 (fax)
Website: www.az-newhire.com
Email: az-newhire@policy-studies.com
FTP: ftp.az-newhire.com
EFT: (602) 340-0703
|
20 days |
W-4 elements |
phone, mail, fax, magnetic tape, cartridge tape, diskette, website, FTP, EFT |
No |
| Arkansas |
(800) 259-2095 (phone)
(501) 376-2125 (phone)
(800) 259-3562 (fax)
(501) 376-2682 (fax)
Website: www.ar-newhire.com
Email: ar-newhire@policy-studies.com
|
20 days |
W-4 elements; Optional: date of birth, date of hire, state of hire |
mail, fax, magnetic tape, cartridge tape, diskette, website |
No |
| California |
(916) 657-0529 (phone)
(916) 255-0951 (fax)
Website: www.edd.ca.gov/Payroll_Taxes/New_Hire_Reporting.htm
Email: rcole0@edd.ca.gov
|
20 days |
W-4 elements, date of hire |
mail, fax, diskette, website, Internet, cartridges tape, CD-Rom |
Yes, if paid $600 or more per year |
| Colorado |
(800) 696-1468
(303) 297-2849 (phone)
(303) 297-2595 (fax)
Website: www.newhire.state.co.us
|
20 days |
W-4 elements |
mail, fax, magnetic tape, cartridge tape, diskette, website |
No |
| Connecticut |
(860) 263-6310 (phone--new hire)
(800) 228-5437 (phone--child support)
(800) 816-1108 (fax)
Website: www.ctnewhires.com
Email: dol.ctnewhires@po.state.ct.us |
20 days |
W-4 elements, date of hire;
Optional: CT unemployment insurance number, contact name, and phone |
mail, fax, website, FTP |
As of Oct 1, 2003, report ICs if over $5000/year payment is anticipated |
| Delaware |
(302) 395-6632
(302) 395-6729 (fax)
Website: http://www.dhss.delaware.gov/dhss/dcse/index.html
Email: newhires@state.de.us
|
20 days |
W-4 elements |
mail, fax, email, cartridge tape, diskette |
No |
| District
of Columbia |
(877) 846-9523 (toll-free)
(877) 892-6388 (toll-free fax)
Website: www.dc-newhire.com
Email: dc-newhire@policy-studies.com |
20 days |
W-4 elements, occupation, insurance availability;
Optional: date of birth, date of hire, insurance eligibility date, and salary. |
phone, fax, mail, diskette, cartridge tape (will not be returned to employer), secure file transfer from web, website and FTP |
No |
| Florida |
(888) 854-4791 (phone--new hire)
(850) 656-3343 (phone--new hire)
(888) 854-4791 (customer service)
(888) 854-4762 (toll-free fax)
(850) 656-0528 (fax)
Website: www.fl-newhire.com
Email: fl-newhire@policy-studies.com
EFT: (850) 656-2657
|
20 days |
W-4 elements, date of hire, address for income withholding order; Optional: date of birth, FL unemployment compensation account number, medical insurance availability |
phone, fax, mail, diskette, CD, cartridge tape (will not be returned to employer), secure file transfer from web, website and FTP |
No |
| Georgia |
(888) 541-0469 (phone)
(404) 525-2985 (phone)
(888) 541-0521 (fax)
(404) 525-2983 (fax)
Website: www.ga-newhire.com
Email: ga-newhire@policy-studies.com
BBS or FTP: (404) 523-5863
|
10 days |
W-4 elements, date of birth, date of hire, employer's phone number, state of hire; Optional: medical insurance availability |
phone, mail, fax, magnetic tape, cartridge tape, diskette, website, FTP |
No |
| Guam |
(671) 475-3360 (phone)
(671) 477-6118 (fax)
Website: www.guamcse.net
Email: Child.support@guamcse.net
|
20 days |
W-4 elements, date of birth |
mail, fax, electronic or magnetic means in compatible format, or other means authorized by Director |
Yes for Guam government contractees |
| Hawaii |
(808) 692-7029 (phone)
(808) 692-7001 (fax)
Website: www.state.hi.us/csea/newhire.html
Email: garry.l.kemp@hawaii.gov
Email: kalei.a.vierra@hawaii.gov
|
20 days |
W-4 elements, date of hire |
fax, mail, magnetic tape, cartridge tape, diskette |
No |
| Idaho |
(800) 627-3880 (phone)
(208) 332-8941 (phone)
(208) 332-7411 (fax)
Website: https://labor.idaho.gov/applications/newhire/
Email: newhire@labor.idaho.gov |
20 days |
W-4 elements, date of hire, employer's unemployment insurance account number |
mail, fax, diskette, website, email |
No |
| Illinois |
(800) 327-HIRE [4473] (customer service)
(312) 793-0322 (phone--new hire) Cedric Woods, manager
(312) 793-6298 (Magnetic media technical support)
(217) 557-1947 (fax)
Website: www.ides.state.il.us/employer/newhire/general.asp
Email: Nhire@ides.state.il.us
|
20 days |
W-4 elements; Optional: date of hire, address for income withholding orders |
mail, fax, magnetic cartridge & diskette, website and email |
No |
| Indiana |
(866) 879-0198 (toll-free phone)
(317) 612-3028 (phone-Indianapolis metro area)
(800) 408-1388 (fax) or (317) 612-3036 (fax)
(317) 612-3036 (fax-Indianapolis metro area)
Website: www.in.gov or www.in-newhire.com
(866) 879-0198, ext. 111 (technical support)
Email: rredmond@policy-studies.com
|
20 days |
W-4 elements, date of hire;
Optional: date of birth, state of hire; medical insurance |
mail, fax, magnetic tape, cartridge tape, diskette, website, email, FTP, EFT |
No |
| Iowa |
(877) 274-2580 (phone)
(800) 759-5881 (fax)
Website: www.iowachildsupport.gov
Email: csrue@dhs.state.ia.us
|
15 days |
W-4 elements, date of birth, date of hire, employer's phone, medical insurance availability, date of med insurance qualification, address for income withholding |
mail, fax, CD, diskette, cartridge tape, website |
Yes * |
| Kansas |
(888) 219-7801 (phone)
(785) 296-1716 (phone)
(888) 219-7798 (fax)
(785) 291-3423 (fax)
Website:www.dol.ks.gov
E-mail: newhires@dol.ks.gov
|
20 days |
W-4 Elements, date of hire, FEIN and address for withholding orders |
Fax, mail, CD-Rom, diskette, website |
No |
| Kentucky |
(800) 817-2262 (phone)
(800) 817-0099 (fax)
Web site: www.newhire-usa.com/ky
Email for questions/corrections only-no reports:
Email: questionsky@newhire-usa.com
|
20 days |
W-4 elements; Optional: date of birth, state of hire, date of hire, KY employer ID number, medical insurance availability, contact phone |
mail, fax, magnetic tape, diskette, website, file upload via Internet |
No |
| Louisiana |
(888) 223-1461 (phone)
(888) 223-1462 (fax)
Website: www.la-newhire.com
Email: LA-Newhire@policy-studies.com
|
20 days |
W-4 elements, Optional: birth date, hire date, insurance availability, salary and occupation, Marital Status and Salary Frequency (hourly, weekly, monthly etc |
phone, mail, fax, disks, secure file transfer from website, and web entry. (disk and CD's will not be returned to the employer) |
No |
| Maine |
(800) 845-5808 (in-state only)
(207) 624-7880
(800) 442-6003 (phone, child support)
(800) 437-9611 (fax)
(207) 287-6882 (fax)
Website: www.state.me.us/dhs/bfi/dser/New_Hire.htm
Email: maine.newhire@state.me.us
|
7 days |
W-4 elements, date of birth, date of hire/rehire, employer's Maine
Dept. of Labor number and phone number; Optional: availability of
medical insurance coverage, income, income frequency, occupation,
employee's phone number |
phone, mail, fax, magnetic tape, diskette, email, website |
Yes, for the State when acting as a contracting agency and any
contractor who contracts with the State, or subcontractor thereof
(per ME LD 629). |
| Maryland |
(410) 281-6000 (phone-customer service)
(888) 657-3534 (fax)
(410) 281-6004 (fax)
Website: www.mdnewhire.com
Email: md-newhire@policy-studies.com
|
20 days |
W-4 elements, date of hire, MD unemployment account number (SUIN);
medical insurance availability, starting wage/salary, pay frequency;
Optional: date of birth, gender, employer contact, phone, and fax |
mail, fax, magnetic tape, cartridge tape, diskette, website, email |
No |
| Massachusetts |
(617) 626-4154 (new hire info and technical support)
(617) 376-3262 (fax)
(New Hire Information) Website:
http://www.mass.gov/?pageID=dorsubtopic&L=
4&L0=Home&L1=Businesses&L2=
Child+Support+Services&L3=
New+Hire+Reporting&sid=Ador
(New Hire Reporting) Website:
https://secure.cse.state.ma.us/newhire/login/login.asp
Email: pdustaff@dor.state.ma.us |
14 days |
W-4 elements, date of hire or reinstatement |
Website, Fax, Mail
(Mail to: DOR
PO Box 55141
Boston, MA 02205 - 5141) |
Yes, if paid $600 or more/year |
| Michigan |
(800) 524-9846 (phone)
(877) 318-1659 (fax--5 or fewer per week)
Website: www.newhire-usa.com/mi
Email: questionsmi@new-usa.com
|
20 days |
W-4 elements; Optional: date of birth, date of hire, driver's license number |
mail, fax, magnetic tape, cartridge tape, diskette
(free data entry software), email, website, FTP |
No |
| Minnesota |
(800) 672-4473 (phone)
(651) 227-4661 (phone)
(651) 227-4991 (fax--metro area)
(800) 692-4473 (fax--outside metro area)
Website: www.mn-newhire.com
Email: mn-newhire@policy-studies.com
FTP: ftp.mn-newhire.com
EFT: (651) 222-4539
EFT: (888) 305-7101
|
20 days |
W-4 elements; Optional: date of birth, date of hire, state of hire, employer contact and phone number |
phone, mail, fax, magnetic tape, cartridge tape, diskette, FTP, EFT, website |
The state and all political subdivisions of the state are required to report ICs; Optional for private employers |
| Mississippi |
(800) 241-1330 (phone)
(800) 937-8668 (fax)
Website: www.ms-newhire.com
Email: MS-Newhire@policy-studies.com
|
15 days |
W-4 elements, date of hire, contact name, state EIN;
Optional: date of birth, state of hire, gender |
mail, fax, magnetic tape, cartridge tape, diskette, website, email, CD |
Yes |
| Missouri |
(800) 585-9234 (phone--employer hot line)
(573) 526-8699 (phone--employer hot line)
(800) 859-7999 (phone--gen. info)
(573) 526-8079 (fax)
Website: www.dss.state.mo.us/cse/newhire.htm
Email: askcse@mail.state.mo.us
Email: askcse@mail.dss.state.mo.us |
20 days |
W-4 elements, date of hire (or date W-4 signed) |
mail, fax, magnetic tape, cartridge tape |
No |
| Montana |
(888) 866-0327 (phone)
(406) 444-9290 (phone)
(406) 444-6893 (Internet upload)
(888) 272-1990 (fax)
(406) 444-0745 (fax)
Website: www.dphhs.mt.gov/csed/relatedtopics/employerinformation.shtml
Internet upload site: https://vhsp.dphhs.state.mt.us/nhrs/
Email: cdarrah.mt.gov
Email: jbailey@mt.gov (Internet upload)
|
20 days |
W-4 elements, date of hire, employer's phone, fax;
Optional: date of birth, state of hire, employee's home and work phones, medical insurance availability, date of qualification |
phone, mail, fax, diskette, email, Internet upload |
No |
| Nebraska |
(888) 256-0293 (phone--new hire)
(877) 631-9973 (phone--child support)
(866) 808-2007 (fax)
Website: www.NE-newhire.com
|
20 days |
W-4 elements, date of hire;
Optional: state of hire, employer contact and phone number, date of birth, date of hire; medical insurance availability |
mail, fax, magnetic tape, cartridge tape, diskette, website, FTP |
No |
| Nevada |
(888) 639-7241 (phone)
(775) 684-6370 (phone)
(775) 684-6379 (fax)
Website: http://www.welfare.state.nv.us/child/newhires.htm#newhire
Email: cakoch@nvdetr.org
|
20 days |
W-4 elements; Optional: date of birth, date of hire, state of
hire, NV EIN |
mail, fax, magnetic tape, cartridge tape, diskette, CD |
No |
| New Hampshire |
(800) 803-4485 (phone) NH Employment Security Office
(603) 229-4371 (phone) NH Employment Security Office-New Hire
(888) 783-3598 (fax)
(603) 229-4324 (fax)
Website: www.nhes.state.nh.us
Email: sbird@nhes.nh.gov
|
20 days |
W-4 elements; NHES employer account number, employer's phone;
Optional: date of hire, contact, work state, type of hire (employee or contractor) |
mail, fax, magnetic tape, CD diskette |
Yes |
| New Jersey |
(888) 624-6339 (toll-free phone)
(877) NJ HIRES (654-4737) (toll-free phone)
(800) 304-4901 (toll-free fax)
Website: www.nj-newhire.com
Email: NJ-Newhire@policy-studies.com
|
20 days |
W-4 elements; Optional: date of birth, date of hire, gender |
phone, mail, fax, magnetic tape, cartridge tape, diskette, website, email |
Yes |
| New Mexico |
(888) 878-1607 (phone)
(505) 995-8230 (phone)
(888) 878-1614 (toll-free fax)
(505) 995-8232 (fax)
(800) 288-7207 in NM (child support info)
(800) 585-7631 outside NM (child support info)
Website: www.nm-newhire.com
Email: nm-newhire@policy-studies.com
Email: not for new hire reporting
FTP: (505) 820-6987
|
20 days |
W-4 elements; Optional: date of birth, date of hire, state of hire, employer's payroll address, contact, phone, medical insurance availability |
phone, mail, fax, magnetic tape, cartridge tape, diskette, website, FTP |
No |
| New York |
(800) 972-1233
(518) 452-9814, ext. 3143 - including multistate & magnetic information
(518) 869-3318 (fax)
Website: www.nynewhire.com
Email: childsupport.fc-ny@acs-inc.com
|
20 days |
W-4 elements; Optional: date of hire |
mail, fax, magnetic tape, cartridge tape, diskette |
No |
| North Carolina |
(888) 514-4568 (phone--new hire)
(866) 257-7005 (fax)
Website: www.ncnewhires.com
Email: newhire@policy.studies.com
|
20 days |
W-4 elements, state EIN;
Optional: date of birth, date of hire, employer contact, phone |
mail, fax, magnetic tape, cartridge tape, diskette, website |
No |
| North Dakota |
(800) 755-8530 (phone, in-state only)
(701) 328-3582 (phone)
(701) 328-5497 (fax)
(800) 366-6889 (for TYY service)
Website: www.childsupportnd.com
Email: sohire@nd.gov
|
20 days |
W-4 elements; Optional: date of birth, date of hire, state EIN |
website, web file transfer, mail, fax, diskette, email, magnetic tape, cartridge tape |
No |
| Ohio |
(888) 872-1490 (phone)
(614) 221-5330 (phone)
(888) 872-1611 (toll-free fax)
(614) 221-7088 (fax)
Website: www.oh-newhire.com
Email: oh-newhire@policy-studies.com
|
20 days |
W-4 elements, date of birth, date of hire, state of hire;
Optional: gender, Earned Income Tax Credit claim, date of termination |
mail, fax, magnetic tape, cartridge tape, diskette, website, ftp, internet secure file transfer |
Yes, if paid over $2,500 or more per year. Please Include dates payment will begin and length of contract service. |
| Oklahoma |
(800) 317-3785 (phone)
(405) 557-7133 (phone)
(405) 557-7297 (technical info.)
(800) 317-3786 (fax)
(405) 557-5350 (fax)
Website: https://www.ok.gov/oesc/index.php?c=8&sc=2
Email: newhire@oesc.state.ok.us
|
20 days |
W-4 elements, state of hire, date of hire (first day of work);
Optional: occupation, salary, date of birth, OK employer account # (assigned by OESC), availability of health insurance for dependents, recall (rehire) date |
mail, fax, magnetic tape, cartridge tape, diskette, website |
No |
| Oregon |
(503) 378-2868 (phone--accepts collect calls)
(877) 877-7415 (toll-free fax)
(503) 378-2863, 2864 (fax)
Website: www.dcs.state.or.us/employers.htm
Email: employer.reports@doj.state.or.us
Email: Connie.L.Cabrera@doj.state.or.us
Email: Fallon.K.Stewart@doj.state.or.us
Email: chris.tilgner@doj.state.or.us |
20 days |
W-4 elements; Optional: employer contact name, number and address for withholding orders, employer State Employer Identification Number,
date of birth, date of hire. |
mail, fax, cartridge tape, diskette, CD and FTP |
No |
| Pennsylvania |
(888) PAHIRES [724-4737] (phone)
(717) 657-HIRE (4473)(fax)
Website: www.panewhires.com
Email: reporting@panewhires.com
FTP: 24.104.35.55
|
20 business days |
W-4 elements, date of hire, employer contact name and phone; Optional: date of birth |
mail, fax, magnetic tape, diskette, website, email, FTP |
No |
| Puerto Rico |
(787) 767-1500 (phone)
(787) 767-3882; 765-1313 (fax)
Administration for Child Support Enforcement
State New Hire Registry
P.O. Box 70376
San Juan, PR 009368376 |
20 days |
W-4 elements, employer's state ID number, date of birth, date of hire, state of hire, salary |
mail, fax |
No |
| Rhode Island |
(888) 870-6461 (new hire info)
(401) 222-2847 (child support info)
(888) 870-6461 (phone reporting)
(888) 430-6907 (fax)
Website: www.Rinewhire.com
Email: contact@Rinewhire.com (info only)
FTP: FTP.RInewhire.com
|
14 days |
W-4 elements, medical insurance availability, date of availability; Optional: date of birth, date of hire, state of hire, payroll address |
phone, mail, fax, magnetic tape, cartridge tape, diskette, website, Internet upload, FTP |
No |
| South Carolina |
(888) 454-5294 (phone--new hire)
(803) 898-9235 (phone--new hire)
(800) 768-5858 (phone for child support)
(803) 898-9100 (fax)
Website: www.scnewhire.com
|
20 days |
W-4 elements; Optional: date of birth, date of hire, employer's phone number |
mail, fax, Internet upload, website, FTP |
No |
| South Dakota |
(888) 827-6078 (phone)
(605) 626-2942 (phone)
(888) 835-8659 (toll-free fax)
Website: www.state.sd.us/applications/LD01DOL/default.asp?navid=305
|
20 days |
W-4 elements; Optional: date of birth, date of hire, state of hire |
phone, mail, fax, cartridge tape, diskette, website |
No |
| Tennessee |
(888) 715-2280 (phone)
(877) 505-4761 (fax)
Website: www.tnnewhire.com
Email: support@tnnewhire.com
FTP: ftp.tnnewhire.com
|
20 days; Optional: 5 days (recommended to help detect fraud in
UI and WC programs) |
W-4 elements, date of hire;
Optional: date of birth, state of hire, gender, medical insurance availability, Earned Income Tax Credit availability, payroll address, whether employee has been terminated; store or location number, if available |
phone (up to 2), mail, fax, magnetic tape, cartridge tape, diskette, website, Internet upload, FTP |
No |
| Texas |
(800) 850-6442 (phone--employer line)
(800) 252-8014 (phone--child support)
(800) 732-5015 (fax)
Website: http://employer.oag.state.tx.us
Email: employer.newhire@cs.oag.state.tx.us
|
20 days |
W-4 elements; Optional: date of birth, date of hire, state of hire, TX EIN, salary, salary frequency, contact name, payroll address |
phone, mail, fax, website, FTP, DTS |
No |
| Utah |
(800) 222-2857
(801) 526-9235 (phone)
(801) 526-4391 (fax)
Website: http://jobs.utah.gov/newhire/
Email: yhuynh@utah.gov
|
20 days |
W-4 elements; Optional: date of birth, date of hire |
phone (up to 3), mail, fax, magnetic tape, cartridge tape, diskette, website |
No |
| Vermont |
(800) 786-3214 (child support)
(802) 241-2915
(802) 828-4286 (fax)
Website: www.labor.vermont.gov
Email: ocsempl@ahs.state.vt.us |
20 days |
W-4 elements, date of hire |
mail, fax, magnetic tape, cartridge tape, diskette, website, EFT |
No |
| Virgin Islands |
(340) 776-3700, ext. 2038 (phone)
(340) 774-5908 (fax)
Email: newhire@usvi.org
Website coming |
20 days |
W-4 elements, date of birth, date of hire, state of hire;
Optional: employer's unemployment insurance ID number |
mail, fax, email, diskette |
No |
| Virginia |
(800) 979-9014 (phone)
(804) 771-9733 (phone)
(800) 688-2680 (fax)
(804) 771-9709 (fax)
Website: www.va-newhire.com
Email: va-newhire@policy-studies.com
Modem: (804) 771-9768
FTP: www.va-newhire.com
|
20 days |
W-4 elements;
Optional: date of birth, date of hire, insurance availability. |
mail, fax, cartridge, CDs (will not be returned to employer), diskette, website, secure file transfer from web, modem (Procomm/EFT) |
No |
| Washington |
(800) 562-0479 (phone-new hire)
(800) 591-2760 (phone-empl. ombudsman)
(800) 782-0624 (fax)
Website: www.childsupportonline.wa.gov
|
20 days |
W-4 elements, date of birth |
phone, mail, fax, magnetic tape, website, Internet upload |
No |
| West Virginia |
(877) 625-4669 (phone-new hire)
(304) 346-9513 (phone)
(877) 625-4675 (toll-free fax)
(304) 346-9518 (fax)
Website: www.wv-newhire.com
|
14 days |
W-4 elements; Optional: date of birth, date of hire |
phone, mail, fax, diskette, website |
No |
| Wisconsin |
(888) 300-4473 (phone)
(800) 277-8075 (fax)
Website: www.dwd.state.wi.us/uinh/
Website: www.newhire-usa.com/wi
Email: questionswi@newhire-usa.com
|
20 days |
W-4 elements; Optional: date of birth, date of hire, state of hire |
phone, mail, fax, magnetic tape, cartridge tape, diskette, website |
No |
| Wyoming |
(800) 970-9258 (phone)
(800) 921-9651 (fax)
Website: www.wy-newhire.com
|
20 days |
W-4 elements; Optional: date of birth, date of hire, employer contact and phone number, medical health insurance |
mail, fax, magnetic tape, cartridge tape, diskette (pre-formatted upon request), website, FTP |
No |
| |
* Definition of "contractor" in Iowa:
- Who is 18 years of age or older;
- Who performs in IA and to whom a payor of income makes payments which are not subject to income withholding for child support;
- For whom the payor of income is required by the IRS to file a 1099 MISC form; and
- Who is a natural, individual person, NOT a corporation, government, business trust, estate, partnership, or other legal entity, however organized.
|
 
