U.S. Department of Justice                                     Justice Management Division                                     Personnel Staff

May 17, 2001

MEMORANDUM FOR BUREAU PERSONNEL OFFICERS

FROM:        Joanne W. Simms
                    Director of Personnel

SUBJECT:     Bulletin No. 01-07, President's Initiative on Workforce Planning and Restructuring

On May 8, 2001, the Office of Management and Budget issued Bulletin No. 01-07 regarding the President's initiative on Workforce Planning and Restructuring. The Personnel Staff has been asked to coordinate responses to parts of this request. Therefore, I need each component to respond to the questions below and email or send by facsimile your responses to Paul A. Krumsiek of my staff by June 1, 2001. Mr. Krumsiek's email address is: paul.a.krumsiek@usdoj.gov. His facsimile number is (202) 514-6827.

Please respond to the following questions:

1. List your key occupations, identifying them by title and series and population in each.



2. For each key occupation, list what skills/competencies are currently vital to the accomplishment of your component's goals and objectives.



3. Over the next five years, what changes are expected in the work of your component (e.g. due to changes in mission/goals, technology, new/terminated programs or functions, and shifts to contracting out)? How will these changes affect your component's human resources? What skills/competencies will no longer be required, and what new skills/competencies will be required?



4. What recruitment, training, and retention strategies are being implemented to help ensure that your component has, and will continue to have, a high-quality, diverse workforce?



5. How is your component addressing skill imbalances due to attrition, including retirements over the next five years?



6. What challenges impede your component's ability to recruit and retain a high-quality, diverse workforce?



7. Where has your component successfully delegated authority or restructured to reduce the number of layers that a programmatic action passes through before it reaches an authoritative decision point (e.g. procuring new computers, allocating operating budgets, completely satisfying a customer's complaint, processing a benefits claim, and clearing controlled correspondence)? Where can your component improve its processes to reduce the number of layers that a programmatic action passes through before it reaches an authoritative decision point? Please provide at least two examples of each.



8. What barriers (statutory, administrative, physical, or cultural) has your component identified to achieving workforce restructuring?

cc:   Assistant Directors