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Biological Incident Addendum

Instructions: Attach to Incident Command, Triage, and Treatment Zone Modules for biological drills.
Note: Circle or check as indicated. Y=Yes; N=No; U=Unclear; NA=Not applicable

Observer: _________________________________________   Date: ____/____/_______

Observer title: ____________________________________________________________

Hospital: ________________________________________________________________

Period of time of evaluation: ______ AM/PM (Circle one.) to _____ AM/PM (Circle one.)

1. Time Points

1a. Time that the zone became aware that victims were affected by an illness caused by a biological agent.: (Circle one.)   ______ AM / PM / U

2. Information Flow

Were the following informed that a biological agent may be involved?

If not informed, circle "N" in column "A" and go to the next line.

A. Informed B. Time Notified
2a. Incident commander   Y / N / U

< 30 min   30-59 min 1 - 2 hrs

>2 hrs        Unclear     NA

2b. Hospital epidemiologist or designee   Y / N / U

< 30 min   30-59 min 1 - 2 hrs

>2 hrs        Unclear     NA

2c. Local and/or state health department   Y / N / U

< 30 min   30-59 min 1 - 2 hrs

>2 hrs       Unclear      NA

2d. Occupational health   Y / N / U

< 30 min   30-59 min 1 - 2 hrs

>2 hrs        Unclear     NA

2e. Was a "chain of custody" implemented?*   Y / N / U

* Chain of custody is defined as securing items continuously and marking evidence gathered by date, time, location, and when, how, and by whom acquired. It includes signatures of all persons successively responsible for custody. It must be conducted so the validity of the chain of custody will hold up in court.

If using Biological Incident Addendum in the Incident Command Zone, stop here. Do not complete the rest of module.

3. Victim Diagnosis

3a. Was the suspected illness caused by a biological agent known prior to the arrival of affected victims in this zone?   Y / N / U

3b. If the cause of the illness was not known prior to victim arrival, how long after the first victim arrived was the cause of the illness identified? (Check one.)

___ < 1 hr      ___ 1 - 4 hrs                 ___ 5 - 8 hrs

___ > 8 hrs   ___ Never identified    ___ NA

3c. What was the cause of the illness? (Check all that apply.)

a. ___ Anthrax                            b. ___ Botulinum toxin

c. ___ Plague                             d. ___ Influenza

e. ___ Smallpox                         f. ___ Tularemia

g. ___ Viral hemorrhagic fever   h. ___ Unknown

i. ___ Other (specify): _____________________________________________________________

3d. What resources were used to make the diagnosis(es)? (Check all that apply.)

a. ___ Consultation with an in-hospital expert

b. ___ Consultation with an expert from state/local health department

c. ___ Consultation with the Centers for Disease Control and Prevention (CDC)

d. ___ History and physical exam by the treating health care provider

e. ___ Microbiological data

f. ___ Radiologic data

g.___ Telemedicine

h.___ NA

i. ___ Other (specify): _____________________________________________________

4. Safety: Isolation Precautions

4a. Was isolation required for the suspected illness involved?   Y / N / U

Isolation required for smallpox, plague, viral hemorrhagic fever, certain pneumonias or rashes, and other symptoms suggestive of a contagious infection outbreak.

If no isolation was required, skip to the Screening and Prophylaxis section.

4b. Were there delays in placing victims in isolation rooms?    Y / N / U

If there were delays, specify in comment box at the end of this module.

4c. Were there enough isolation rooms?   Y / N / U

4d. If insufficient isolation rooms, how were victims isolated? (Check all that apply.)

a. ___ Conversion of other rooms/area (specify): _________________________________

b. ___ Existing isolation room in other area (specify): _____________________________

c. ___ Overflow victims not isolated

d. ___ Victims with the same suspected illness caused by a biological agent placed in the same isolation room

e. ___ NA

f. ___ Other (specify): ______________________________________________________

4e. Were there signs on victims' doors that described the type of isolation required?   Y / N / U

4f. Were any breaches in isolation precautions identified?   Y / N / U

If there were any breaches in the isolation precautions, specify in comment box at end of this module.

4g. Did representatives from infection control arrive in the zone to assess the appropriateness of isolation precautions?   Y / N / U

5. Safety: Personal Protective Equipment (PPE)

5a. Given the suspected illness caused by a biological agent, was PPE used to protect healthcare workers?   Y / N / U

Isolation required for smallpox, plague, viral hemorrhagic fever, certain pneumonias or rashes, and other symptoms suggestive of a contagious infectious outbreak.

5b. Did you observe staff without PPE interacting with potentially contagious victims?    Y / N / U / NA

6. Screening and Prophylaxis

6a. Were prophylactic medications available for staff?   Y / N / U / NA
6b. Were prophylactic and/or treatment medications available for victims?   Y / N / U / NA

7. Laboratory Specimens

7a. Were guidelines available for packaging and transporting microbiological specimens?
Y / N / U
Comments (If comment refers to a specific item, give the item number.):

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Radiological Incident Addendum

Instructions: Attach to Incident Command, Triage, and Treatment Zone Modules for radiological drills.
Note: Circle or check as indicated. Y=Yes; N=No; U=Unclear; NA=Not applicable

Observer: _________________________________________   Date: ____/____/_______

Observer title: ____________________________________________________________

Hospital: ________________________________________________________________

Period of time of evaluation: ______ AM/PM (Circle one.) to _____ AM/PM (Circle one.)

1. Time Points

1a. Time that this zone became aware that radiological victims were involved: (Circle one.)   ______ AM / PM / U

2. Information Flow

2a. How did this zone become aware that radiological victims were involved? (Check all that apply.)

a. ___ Informed by fire department   b. ___ Informed by incident command center

c. ___ Onsite alarm                           d. ___ Other (specify): _________________________

Were the following informed that a radiological agent may be involved?

If not informed, circle "N" in column "A" and go to the next line.

A. Informed B. Time Notified
2b. Incident commander   Y / N / U

< 30 min   30-59 min 1 - 2 hrs

>2 hrs       Unclear      NA

2c. Radiation safety officer or designee    Y / N / U

< 30 min   30-59 min 1 - 2 hrs

>2 hrs        Unclear     NA

2d. Local and/or state health department   Y / N / U

< 30 min   30-59 min 1 - 2 hrs

>2 hrs       Unclear      NA

2e. Hazard materials (HAZMAT) official    Y / N / U

< 30 min   30-59 min 1 - 2 hrs

>2 hrs        Unclear     NA

2f. Occupational health    Y / N / U

< 30 min   30-59 min 1 - 2 hrs

>2 hrs        Unclear      NA

2g. Municipal wastewater treatment officials    Y / N / U

< 30 min   30-59 min 1 - 2 hrs

>2 hrs       Unclear      NA

3. Materials and Supplies

3a. If prophylaxis for the given agent was indicated, was it available?    Y / N / U / NA
3b. Were specialized cleaning supplies available for contaminated equipment?   Y / N / U / NA

If using Radiological Incident Addendum in the Incident Command Zone, stop here. Do not complete the rest of module.

4. Zone Description

4a. Was the radiological decontamination zone separate from the triage zone?   Y / N / U
4b. Was the integrity of the boundary between the radiological decontamination zone and the triage zone assessed by the use of radiation detectors?   Y / N / U / NA

5. Safety: Precautions

Were the following available?
Safety material Yes/No/Unknown
5a. Dosimeters Y / N / U
5b. Floor covering Y / N / U
5c. Radiation signs Y / N / U
5d. Radiation survey meters Y / N / U
5e. Striped tape Y / N / U
5f. Radioactive and mixed waste (Bio/Rad) disposal containers Y / N / U
5g. Other (specify): ________________________________________________ Y / N / U

5h. Were breaches in precautions observed?          Y / N / U

If breaches in precautions were observed, specify in comment box at end of this module.

5i. Did the institutional safety officer arrive in this zone to assess the activity?    Y / N / U / NA

6. Safety: Personal Protective Equipment (PPE)

6a. Was PPE used to protect healthcare workers?   Y / N / U

If needed, were these safety materials available for the healthcare workers?

If safety materials were not available, circle "N" in column "A" and go to the next row.

Safety material A. Available? B. Used by staff? C. Adequate supply? D. Problems with use?
(e.g., donning)
6b. Face shields Y / N / U / NA Y / N / U / NA Y / N / U / NA Y / N / U / NA
6c. Passive (negative pressure) filtration (e.g., N95 or N99 masks) Y / N / U / NA Y / N / U / NA Y / N / U / NA Y / N / U / NA
6d. Respirators (e.g., powered air purifying respirator) Y / N / U / NA Y / N / U / NA Y / N / U / NA Y / N / U / NA
6e. Protective suit Y / N / U / NA Y / N / U / NA Y / N / U / NA Y / N / U / NA
6f. Waterproof gowns Y / N / U / NA Y / N / U / NA Y / N / U / NA Y / N / U / NA
6g. Hoods Y / N / U / NA Y / N / U / NA Y / N / U / NA Y / N / U / NA
6h. Boots Y / N / U / NA Y / N / U / NA Y / N / U / NA Y / N / U / NA
6i. Waterproof shoe covers Y / N / U / NA Y / N / U / NA Y / N / U / NA Y / N / U / NA
6j. Gloves, chemical resistant Y / N / U / NA Y / N / U / NA Y / N / U / NA Y / N / U / NA
6k. Double latex gloves Y / N / U / NA Y / N / U / NA Y / N / U / NA Y / N / U / NA
6l. Apron Y / N / U / NA Y / N / U / NA Y / N / U / NA Y / N / U / NA
6m. Surgical caps Y / N / U / NA Y / N / U / NA Y / N / U / NA Y / N / U / NA
6n. Other (specify): ____________________ Y / N / U / NA Y / N / U / NA Y / N / U / NA Y / N / U / NA
6o. Did you observe staff without PPE interacting with contaminated victims?    Y / N / U / NA

 

Comments (If comment refers to a specific item, give the item number):

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Group Debriefing Module

Note: The debriefing session(s) should be recorded by audiotape or scribe. Each item is relevant to every zone involved in the drill. Delete items on decontamination if not relevant to drill. Debriefing participants should state their zone when responding.

1. Did you feel you were notified of the disaster in a timely fashion?

2. Did the incident command center work effectively?

3. Did any zone receive incorrect information from the incident command center?

4. If not correct, what specifics do you recall about incorrect information?

5. Was the information from the incident command center received by other zones in a timely way?

6. Were there problems with information flow within the hospital?

7. Were memorandums of understanding (MOUs) with outside agencies (e.g., police) activated?

8. Did nurses and physicians respond quickly to the disaster call?

9. Was the zone set up when the first mock victim arrived?

10. Was security in place before the first mock victim arrived?

11. Did people have a good understanding of their roles, as defined in the disaster plan?

12. Did the decontamination system work effectively?

13. Did you have any problems with the decontamination equipment?

14. Functioning properly?
15. Adequate number of units?
16. Participants used correctly?

17. Were there delays in decontamination?

18. If so, what triggered these delays?

19. Did the triage system work effectively?

20. Were there delays in triage?

21. If so, what triggered these delays?

22. Did the treatment system work effectively?

23. Were there delays in treatment?

24. If so, what triggered these delays?

25. Was personal protective equipment (PPE) used correctly?

26. Were you able to function in the PPE?

27. Were you rotated adequately when wearing the PPE?

28. Was security adequate?

29. Was staffing adequate?

30. Were supplies adequate?

31. Was the equipment adequate?

32. If not, what equipment was not adequate (give specifics)?

33. Were there problems with transporting patients?

34. Were there problems with communication devices (e.g., equipment failure)?

35. Did the hospital appear to work well with city and/or regional disaster agencies?

36. Were there problems with information flow between the hospital and outside agencies?

37.If yes, which agencies?

38. Were there bottlenecks?

39. Was workspace adequate?

40. Did you feel you could accomplish what you were assigned to do during the drill?

41. What did you learn from participating in the drill?

42. Overall, what parts of the drill went well?

43. What could have been done differently to make the drill run better?

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AHRQ Publication No. 08-0019
Current as of June 2008


Internet Citation:

Cosgrove SE, Jenckes MW, Wilson LM, et al. Tool for Evaluating Core Elements of Hospital Disaster Drills. AHRQ Publication No. 08-0019, June 2008. Agency for Healthcare Research and Quality, Rockville, MD. http://www.ahrq.gov/prep/drillelements/


 

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