Justice Management Division...Serving Justice - Securing Results

PROFESSIONAL ASSISTANCE CONTRACTS
(PACS)

TYPE OF CONTRACT    |   CONTRACT SCOPE
LABOR CATEGORIES AND EXPERIENCE REQUIREMENTS
CONTRACTOR INFORMATION   |   CONTRACT ADMINISTRATION
ORDERING PROCEDURES
OTHER INFORMATION

SECURITY REQUIREMENTS:

The Contractor must comply with security requirements stipulated in the statement of work for each task order. Customer agencies are responsible for obtaining security clearances, if necessary and as required, for Contractor personnel designated to work on their task orders. Customers are also responsible for costs associated with obtaining such security clearances.

OVERTIME:

The PACS contracts have no provision for reimbursing Contractor personnel for hours worked on an overtime basis. Contractors are required to provide adequate staff to complete projects on time. If it is necessary for Contractors to require their employees to work overtime to meet project deadlines, the Contractors shall not invoice the Government, nor will the Government pay, at a rate higher than that negotiated in the contract.

TRAVEL:

Contractors are reimbursed for the costs of transportation, lodging, meals and incidental expenses of personnel who are authorized by fully executed task orders to undertake travel (out-of-town and/or overnight) travel under these contracts. Such costs are reimbursed to the extent that they are reasonable and allowable as provided in applicable FAR clauses, and are within the ODC funding level approved in the task order.  Travel within the National Capital Area is not reimbursable.

MONTHLY PROGRESS REPORTS:

Contractors are required to submit monthly progress reports to the Government for every active task order, describing the progress achieved during the past month, plans for the forthcoming month, any anticipated problems, and any action required by the Government. For Time and Material task orders, these reports include monthly and cumulative labor hours, associated labor rates, and extended dollar expenditures. For Firm Fixed Price task orders, contractors do not report labor hours and associated rates, but instead submit invoices when the corresponding deliverables have been accepted by the Government. But they still must submit monthly progress reports to describe accomplishments as mentioned above.

Contractors are required to submit the monthly progress reports on the fifth business day of the following month, allowing customer agencies to review Contractors' performance in a timely manner without delaying prompt payment of invoices. An approval of a monthly progress report by the customer agency is considered an acceptance of the Contractor's performance, including expenditures, for the month.

CONTRACTOR'S TASK ORDER PERFORMANCE EVALUATION:

FAR 42.1502 requires Federal agencies to develop a cost-effective way to record and distribute Contractor performance information. In evaluating past performance, factors employed include quality of product or service, timeliness of performance, cost control, business practices, customer agency satisfaction, and key personnel performance

Pursuant to FAR 42.1503(b), the evaluations must be shared with the Contractor, and the Contractor must be permitted to provide written comments where the Contractor disagrees with the rating.