DOL GILS Locator — Department of Labor's Privacy Act Systems

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Title:

Department of Labor's Privacy Act Systems

Originator:

• Department of Labor
• Office of the Assistant Secretary for Administration and Management
• OASAM,
• ITC

Access Constraints: None. Approved for Public Release

Use Constraints: None

Abstract: The Department of Labor creates 140 systems of records maintained on individuals, the descriptions of which are published in the Federal Register as required by the Privacy Act of 1974. These systems contain personally identifiable information about DOL staff and people who have contact with Labor. Examples of systems of records are attendance, leave and payroll files, employee medical records, and training information. The categories of information that each description of a Privacy Act system includes the system name, number, and location; security classification; categories of individuals covered by the system; categories of records in the system; authority for maintenance of the system; purpose(s); routine use of records maintained in the system; policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system; storage; retrievability; safeguards; retention and disposal; the name and address of the system manager; procedures for notification, access, and contesting the records; record source categories; and exemptions claimed for the system. By statute and on a biennial basis, the Office of the Federal Register compiles all Privacy Act Notices, revisions to the Privacy Act systems, and agencies' rules that define procedures that agencies follow in helping individuals who request information about their records.

Purpose: The Privacy Act of 1974 provides certain safeguards to an individual against an invasion of personal privacy. In compliance with the act, all systems containing name-retrievable records or records retrieved by personal identifier must be given public notice through the Federal Register prior to their collection. The Federal Register contains descriptions of all systems of records covered by the Privacy Act, agency recordkeeping policies and practices, and how individuals may gain access to their records. Each Privacy Act system of records has been developed for a distinct purpose which can be found in the description published in the Federal Register in the section

Agency Program: Federal Government agencies publish in the Federal Register descriptions of or revisions to their Privacy Act systems in compliance with the Privacy Act of 1974 (5 U.S.C. 552a).

Index Terms-Controlled:

Thesaurus:

Local Subject Terms:

• Privacy
• US FederalGILS

Availability

Distributor Name: Superintendent of Documents
Distributor Organization: U.S. Government Printing Office (GPO)
Distributor Street Address: Mail Stop SDE
Distributor City: Washington
Distributor State: DC
Distributor Zip Code: 20401
Distributor Country: USA
Distributor Network Address: help@eids05.eids.gpo.gov
Distributor Hours of Service: 7:00 a.m. - 5:00 p.m. eastern time M-F
Distributor Telephone: 202-512-1530
Distributor Fax: 202-512-1262
Distributor Order Process: Available through the Internet free of charge or through dial-up access. There is no charge for using the phone line, but you may incur long distance charges.
Technical Prerequisites: Internet Access
Distributor Name: Superintendent of Documents (New Orders)
Distributor Organization: U.S. Government Printing Office (GPO)
Distributor Street Address: P.O. Box 371954
Distributor City: Pittsburgh
Distributor State: PA
Distributor Zip Code: 15250-7954
Distributor Country: USA
Distributor Network Address: No network address
Distributor Hours of Service: 7:00 a.m. - 5:00 p.m. eastern time M-F
Distributor Telephone: 202-512-1800
Distributor Fax: 202-512-2230
Distributor Order Process: The CD-ROM is available on one disk for $28.00. All orders must be prepaid. Methods of payment include check, money order, GPO Deposit Account, VISA, or MasterCard.
Technical Prerequisites: Internet Access

Point of Contact

(For further information)

ContactName: Marshall Deutsch
Contact Organization: Department of Labor
ContactStreetAddress: 200 Constitution Ave, N.W. Room N2428
Contact City: Washington
Contact State: DC
Contact Zip Code: 20210
Contact Country: USA
Contact Hours of Service: 8:30 a.m. - 5:00 p.m. eastern time M-F
Contact Telephone: 202-219-8065

Sources of Data: .

Record Source: Office of the Secretary of Labor : OASAM, ITC : .

Date of Last Modification: Tue Feb 27 17:15:24 EST 1996

Supplemental Information

Schedule Number: Pending

Control Identifier: DOL-_sec-000008