Section I: Pre-deployment |
Yes |
No |
Comments |
1. Training in the organization’s Health and Safety Programs |
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2. Mass care shelter-specific training |
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- Preventing violence in shelters
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- Preventing/reporting sexual harassment
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- Recommended immunizations/communicable disease prevention/bloodborne pathogens
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- Check-in/check-out procedure
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- Communication structure within the organization
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- Deployment requirements (e.g., clothing to pack, personal medical
supplies)
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- Accessing medical and mental health care while
deployed
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- Personal protective equipment (PPE) training
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3. Health disclosure forms and emergency contact information |
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Section II: During deployment |
Yes |
No |
Comments |
1. Orientation at site should include: |
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- Review pre-deployment orientation, policies and site specific
procedures
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- Orientation to shelter program e.g., work hours,
food service, first aid, local laws
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- Orientation to shelter structure e.g., building
layout, location of lights, restrooms, washrooms and laundry facilities,
emergency equipment
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- Orientation to staff
responsibilities/identification of the person(s) to receive reports of
problems/trouble/need for medical/psychological care
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- Emergency evacuation plan/emergency contact numbers
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- General and specific tasks of assigned mass care
shelter
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- Communication methods within the shelter (e.g.
hazard abatement, recordkeeping)
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- Material handling/equipment use
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- Facility orientation and identification of
occupational hazards
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2. Orientation to the site-specific Health and Safety Plan
(see section IV for outline example) |
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3. Documentation and retention of hazard resolution/meetings |
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4. Required recordkeeping for organization and regulatory
compliance |
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Section III: Post-deployment |
Yes |
No |
Comments |
1. Debriefing |
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- Procedures for follow-up regarding shelter illness or injury
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- Re-orientation to medical/mental health resources
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2. Organization post-deployment |
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- Collect any written reports related to organization or
regulatory compliance
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- Ensure accuracy of injury/illness information
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- Continue to provide follow-up debriefing for
shelter workers as needed.
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Section IV: Health and Safety Plan Outline – guidance only |
Yes |
No |
Comments |
1. Health and Safety Plan |
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- Recordkeeping requirements
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- Worker rights and responsibilities
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- Situation assessment
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- Job hazard analysis
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- Exposure monitoring
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- Hazard control
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- Personal protective equipment
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- Training
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- General
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- Site-specific training
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- Task-specific training
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- Incident management communication
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- Chemical hazard communication
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- Hazardous material spills
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- Confined space entry
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- First aid and how to access medical/mental health
services
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- Alcohol and drug abuse
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- Work-rest regimen, fatigue
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- Heat/cold stress
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- Animal and plant hazards
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- Sanitation
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- Transportation and parking
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- Material handling and storage
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- Electrical safety
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- Fire safety
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- Hand and power tools
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- Illumination
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