skip navigational linksDOL Seal - Link to DOL Home Page
Photos representing the workforce - Digital Imagery© copyright 2001 PhotoDisc, Inc.
www.dol.gov

Previous Section

Content Last Revised: 4/9/90
---DISCLAIMER---

Next Section

CFR  

Code of Federal Regulations Pertaining to U.S. Department of Labor

Title 29  

Labor

 

Chapter I  

Office of the Secretary of Labor

 

 

Part 18  

Rules of Practice and Procedure for Administrative Hearings Before the Office of Administrative Law Judges

 

 

 

Subpart B  

Rules of Evidence


29 CFR 18.803 - Hearsay exceptions; availability of declarant immaterial.

  • Section Number: 18.803
  • Section Name: Hearsay exceptions; availability of declarant immaterial.

    (a) The following are not excluded by the hearsay rule, even though 


the declarant is available as a witness:


    (1) Present sense impression. A statement describing or explaining 


an event or condition made while the declarant was perceiving the event 


or condition, or immediately thereafter.


    (2) Excited utterance. A statement relating to a startling event or 


condition made while the declarant was under the stress of excitement 


caused by the event or condition.


    (3) Then existing mental, emotional, or physical condition. A 


statement of the declarant's then existing state of mind, emotion, 


sensation, or physical condition (such as intent, plan, motive, design, 


mental feeling, pain, and bodily health), but not including a statement 


of memory or belief to prove the fact remembered or believed unless it 


relates to the execution, revocation,


identification, or terms of declarant's will.


    (4) Statements for purposes of medical diagnosis or treatment. 


Statements made for purposes of medical diagnosis or treatment and 


describing medical history, or past or present symptoms, pain, or 


sensations or the inception or general character of the cause or 


external source thereof insofar as reasonably pertinent to diagnosis or 


treatment.


    (5) Recorded recollection. A memorandum or record concerning a 


matter about which a witness once had knowledge but now has insufficient 


recollection to enable the witness to testify fully and accurately, 


shown to have been made or adopted by the witness when the matter was 


fresh in the witness' memory and to reflect that knowledge correctly.


    (6) Records of regularly conducted activity. A memorandum, report, 


record, or data compilation, in any form, of acts, events, conditions, 


opinions, or diagnoses, made at or near the time by, or from information 


transmitted by, a person with knowledge, if kept in the course of a 


regularly conducted business activity, and if it was the regular 


practice of that business activity to make the memorandum, report, 


record, or data compilation, all as shown by the testimony of the 


custodian or other qualified witness, unless the source of information 


or the method or circumstances of preparation indicate lack of 


trustworthiness. The term business as used in this paragraph includes 


business, institution, association, profession, occupation, and calling 


of every kind, whether or not conducted for profit.


    (7) Absence of entry in records kept in accordance with the 


provisions of paragraph (6). Evidence that a matter is not included in 


the memoranda reports, records, or data compilations, in any form, kept 


in accordance with the provisions of paragraph (6), to prove the 


nonoccurrence or nonexistence of the matter, if the matter was of a kind 


of which a memorandum, report, record, or data compilation was regularly 


made and preserved, unless the sources of information or other 


circumstances indicate lack of trustworthiness.


    (8) Public records and reports. Records, reports, statements, or 


data compilations, in any form, of public offices or agencies, setting 


forth--


    (i) The activities of the office or agency, or


    (ii) Matters observed pursuant to duty imposed by law as to which 


matters there was a duty to report, or


    (iii) Factual findings resulting from an investigation made pursuant 


to authority granted by law, unless the sources of information or other 


circumstances indicate lack of trustworthiness.


    (9) Records of vital statistics. Records or data compilations, in 


any form, of births, fetal deaths, deaths, or marriages, if the report 


thereof was made to a public office pursuant to requirements of law.


    (10) Absence of public record or entry. To prove the absence of a 


record, report, statement, or data compilation, in any form, or the 


nonoccurrence or nonexistence of a matter of which a record, report, 


statement, or data compilation, in any form, was regularly made and 


preserved by a public office or agency, evidence in the form of a 


certification in accordance with Sec. 18.902, or testimony, that 


diligent search failed to disclose the record, report, statement, or 


date compilation, or entry.


    (11) Records of religious organizations. Statements of births, 


marriages, divorces, deaths, legitimacy, ancestry, relationship by blood 


or marriage, or other similar facts of personal or family history, 


contained in a regularly kept record of a religious organization.


    (12) Marriage, baptismal, and similar certificates. Statements of 


fact contained in a certificate that the maker performed a marriage or 


other ceremony or administered a sacrament, made by a clergyman, public 


official, or other person authorized by the rules or practices of a 


religious organization or by law to perform the act certified, and 


purporting to have been issued at the time of the act or within a 


reasonable time thereafter.


    (13) Family records. Statements of fact concerning personal or 


family history contained in family Bibles, genealogies, charts, 


engravings on rings, inscriptions on family portraits,


engravings on urns, crypts, or tombstones, or the like.


    (14) Records of documents affecting an interest in property. The 


record of a document purporting to establish or affect an interest in 


property, as proof of the content of the original recorded document and 


its execution and delivery by each person by whom it purports to have 


been executed, if the record is a record of a public office and an 


applicable statute authorizes the recording of documents of that kind in 


that office.


    (15) Statements in documents affecting an interest in property. A 


statement contained in a document purporting to establish or affect an 


interest in property if the matter stated was relevant to the purpose of 


the document, unless dealings with the property since the document was 


made have been inconsistent with the truth of the statement or the 


purport of the document.


    (16) Statements in ancient documents. Statements in a document in 


existence twenty years or more the authenticity of which is established.


    (17) Market reports, commercial publications. Market quotations, 


tabulations, lists, directories, or other published compilations, 


generally used and relied upon by the public or by persons in particular 


occupations.


    (18) Learned treatises. To the extent called to the attention of an 


expert witness upon cross-examination or relied upon by the expert 


witness in direct examination, statements contained in published 


treatises, periodicals, or pamphlets on a subject of history, medicine, 


or other science or art, established as a reliable authority by the 


testimony or admission of the witness or by other expert testimony or by 


official notice.


    (19) Reputation concerning personal or family history. Reputation 


among members of a person's family by blood, adoption, or marriage, or 


among a person's associates, or in the community, concerning a person's 


birth, adoption, marriage, divorce, death, legitimacy, relationship by 


blood, adoption, or marriage, ancestry, or other similar fact of 


personal or family history.


    (20) Reputation concerning boundaries or general history. Reputation 


in a community, arising before the controversy, as to boundaries of or 


customs affecting lands in the community, and reputation as to events of 


general history important to the community or State or nation in which 


located.


    (21) Reputation as to character. Reputation of a person's character 


among associates or in the community.


    (22) Judgment of previous conviction. Evidence of a final judgment, 


entered after a trial or upon a plea of guilty (but not upon a plea of 


nolo contendere), adjudging a person guilty of a crime punishable by 


death or imprisonment in excess of one year, to prove any fact essential 


to sustain the judgment. The pendency of an appeal may be shown but does 


not affect admissibility.


    (23) Judgment as to personal, family, or general history, or 


boundaries. Judgments as proof of matters of personal, family or general 


history, or boundaries, essential to the judgment, if the same would be 


provable by evidence of reputation.


    (24) Other exceptions. A statement not specifically covered by any 


of the foregoing exceptions but having equivalent circumstantial 


guarantees of trustworthiness to the aforementioned hearsay exceptions, 


if the judge determines that (i) the statement is offered as evidence of 


a material fact; (ii) the statement is more probative on the point for 


which it is offered than any other evidence which the proponent can 


procure through reasonable efforts; and (iii) the general purposes of 


these rules and the interests of justice will best be served by 


admission of the statement into evidence. However, a statement may not 


be admitted under this exception unless the proponent of it makes known 


to the adverse party sufficiently in advance of the hearing to provide 


the adverse party with a fair opportunity to prepare to meet it, the 


proponent's intention to offer the statement and the particulars of it, 


including the name and address of the declarant.


    (25) Self-authentication. The self-authentication of documents and 


other items as provided in Sec. 18.902.


    (26) Bills, estimates and reports. In actions involving injury, 


illness, disease, death, disability, or physical or mental impairment, 


or damage to property, the following bills, estimates, and reports as 


relevant to prove the value


and reasonableness of the charges for services, labor and materials 


stated therein and, where applicable, the necessity for furnishing the 


same, unless the sources of information or other circumstances indicate 


lack of trustworthiness, provided that a copy of said bill, estimate, or 


report has been served upon the adverse party sufficiently in advance of 


the hearing to provide the adverse party with a fair opportunity to 


prepare to object or meet it:


    (i) Hospital bills on the official letterhead or billhead of the 


hospital, when dated and itemized.


    (ii) Bills of doctors and dentists, when dated and containing a 


statement showing the date of each visit and the charge therefor.


    (iii) Bills of registered nurses, licensed practical nurses and 


physical therapists, or other licensed health care providers when dated 


and containing an itemized statement of the days and hours of service 


and charges therefor.


    (iv) Bills for medicine, eyeglasses, prosthetic device, medical 


belts or similar items, when dated and itemized.


    (v) Property repair bills or estimates, when dated and itemized, 


setting forth the charges for labor and material. In the case of an 


estimate, the party intending to offer the estimate shall forward with 


his notice to the adverse party, together with a copy of the estimate, a 


statement indicating whether or not the property was repaired, and, if 


so, whether the estimated repairs were made in full or in part and by 


whom, the cost thereof, together with a copy of the bill therefore.


    (vi) Reports of past earnings, or of the rate of earnings and time 


lost from work or lost compensation, prepared by an employer on official 


letterhead, when dated and itemized. The adverse party may not dispute 


the authenticity, the value or reasonableness of such charges, the 


necessity therefore or the accuracy of the report, unless the adverse 


party files and serves written objection thereto sufficiently in advance 


of the hearing stating the objections, and the grounds thereof, that the 


adverse party will make if the bill, estimate, or reports is offered at 


the time of the hearing. An adverse party may call the author of the 


bill, estimate, or report as a witness and examine the witness as if 


under cross-examination.


    (27) Medical reports. In actions involving injury, illness, disease, 


death, disability, or physical or mental impairment, doctor, hospital, 


laboratory and other medical reports, made for purposes of medical 


treatment, unless the sources of information or other circumstances 


indicate lack of trustworthiness, provided that a copy of the report has 


been filed and served upon the adverse party sufficiently in advance of 


the hearing to provide the adverse party with a fair opportunity to 


prepare to object or meet it. The adverse party may not object to the 


admissibility of the report unless the adverse party files and serves 


written objection thereto sufficiently in advance of the hearing stating 


the objections, and the grounds therefor, that the adverse party will 


make if the report is offered at the time of the hearing. An adverse 


party may call the author of the medical report as a witness and examine 


the witness as if under cross-examination.


    (28) Written reports of expert witnesses. Written reports of an 


expert witness prepared with a view toward litigation, including but not 


limited to a diagnostic report of a physician, including inferences and 


opinions, when on official letterhead, when dated, when including a 


statement of the expert's qualifications, when including a summary of 


experience as an expert witness in litigation, when including the basic 


facts, data, and opinions forming the basis of the inferences or 


opinions, and when including the reasons for or explanation of the 


inferences and opinions, so far as admissible under rules of evidence 


applied as though the witness was then present and testifying, unless 


the sources of information or the method or circumstances of preparation 


indicate lack of trustworthiness, provided that a copy of the report has 


been filed and served upon the adverse party sufficiently in advance of 


the hearing to provide the adverse party with a fair opportunity to 


prepare to object or meet it. The adverse party may not object to the 


admissibility of the report unless the adverse party


files and serves written objection thereto sufficiently in advance of 


the hearing stating the objections, and the grounds therefor, that the 


adverse party will make if the report is offered at the time of the 


hearing. An adverse party may call the expert as a witness and examine 


the witness as if under cross-examination.


    (29) Written statements of lay witnesses. Written statements of a 


lay witness made under oath or affirmation and subject to the penalty of 


perjury, so far as admissible under the rules of evidence applied as 


though the witness was then present and testifying, unless the sources 


of information or the method or circumstances of preparation indicate 


lack of trustworthiness provided that (i) a copy of the written 


statement has been filed and served upon the adverse party sufficiently 


in advance of the hearing to provide the adverse party with a fair 


opportunity to prepare to object or meet it, and (ii) if the declarant 


is reasonably available as a witness, as determined by the judge, no 


adverse party has sufficiently in advance of the hearing filed and 


served upon the noticing party a written demand that the declarant be 


produced in person to testify at the hearing. An adverse party may call 


the declarant as a witness and examine the witness as if under cross-


examination.


    (30) Deposition testimony. Testimony given as a witness in a 


deposition taken in compliance with law in the course of the same 


proceeding, so far as admissible under the rules of evidence applied as 


though the witness was then present and testifying, if the party against 


whom the testimony is now offered had an opportunity and similar motive 


to develop the testimony by direct, cross, or redirect examination, 


provided that a notice of intention to offer the deposition in evidence, 


together with a copy thereof if not otherwise previously provided, has 


been served upon the adverse party sufficiently in advance of the 


hearing to provide the adverse party with a fair opportunity to prepare 


to object or meet it. An adverse party may call the deponent as a 


witness and examine the witness as if under cross-examination.


    (b) [Reserved]
Previous Section

Next Section



Phone Numbers