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1. 502(i) Civil Penalty.
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Statutory Authority. Section 502(i) of ERISA
authorizes the Secretary to assess a civil penalty against a
party in interest who engages in a transaction prohibited by
section 406 of ERISA with respect to either an employee
welfare benefit plan or a non-qualified pension plan.(1)
The
civil penalty at ERISA section 502(i) is intended to
complement, in the arena of welfare and non-qualified plans,
the excise tax imposed on tax-qualified pension plans by
section 4975(a) of the Internal Revenue Code.
The Department's regulation, at 29 CFR §2570, specifies
the procedures to be followed for the assessment of a
two-tiered 502(i) civil penalty and the circumstances under
which EBSA’s findings and assessment may be contested. The
first tier of the penalty may not exceed five percent of the
"amount involved". The second tier of the penalty,
which is not more than 100 percent of the amount involved,
applies only if the prohibited transaction is not corrected
within 90 days after a final agency order.
The sanctions under ERISA section 502(i) are designed to
achieve correction of the prohibited transaction; therefore,
the assessment of the civil penalty under section 502(i)
adds a valuable tool for the implementation of EBSA’s
enforcement program. Because the assessment of the civil
penalty under section 502(i) is discretionary, the RO should
consider the assessment of the 502(i) civil penalty as one
of several enforcement options.
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Notice. EBSA must notify a party in interest
who has engaged in a transaction for which a 502(i) civil
penalty is assessed of its intention to assess the 502(i)
penalty. Because OE issues all 502(i) assessments, the RD
may wish to discuss situations involving potential 502(i)
assessments with OE before a VC notice letter is issued.
When a VC notice letter is issued, the letter should include
language preserving the Department's ability to assess the
502(i) civil penalty. See Chapter 34, paragraph 8.
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Request for a 502(i) Assessment. All requests
for the assessment of a 502(i) civil penalty should be sent
to OE/DFO for processing. DFO will review the request and,
if appropriate, prepare the notice of assessment of the
502(i) civil penalty. See (Figure 1) for an example of a
notice of assessment.
The RO should include documentation sufficient to
substantiate the violations alleged in its transmittal to OE.
Specifically, the RO should forward a copy of the VC notice
letter, if issued, and other correspondence, including any
responses to the VC notice letter, the ROI, and exhibits to
support a finding of the prohibited transactions along with
an accurate calculation of the civil penalty.
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First Level 502(i) Penalty. The first level
penalty under section 502(i) is five percent of the amount
involved which, in general, means the greater of the amount
of money and the fair market value of property given or the
greater of the amount of money and the fair market value of
property received as of the date the prohibited transaction
occurred.
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Amount Involved. When determining the amount
involved, it is important to distinguish between
situations which involve the prohibited transfer of
ownership (generally, a sale or transfer of property) and
the prohibited use of property (generally, the lease or
loan of property). In those situations where ownership
rights are transferred, the penalty is based on the
greater of the fair market value of the property or the
actual amount of money that changes hands. For situations
involving the use of property or money, such as a lease or
a loan, the Department has adopted IRS principles which
provide that, when the use of property or money is at
issue, the amount involved shall be the greater of the
amount paid for such use or the fair market value of such
use for the period for which the money or property is
used. For example, in the situation of a prohibited loan,
the amount involved will be the greater of the interest
actually paid or the fair market interest for such loan.
In the instance of a lease transaction, the amount
involved will be the greater of the rent actually paid or
the fair market rental value.
In those situations involving compensation to a party
in interest for services provided, the amount involved
will be limited to any excess compensation paid.
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Discrete and Continuing Transactions. When
calculating the civil penalty, a distinction must be made
between discrete and continuing prohibited transactions.
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Discrete Transactions. In the case of
discrete transactions, such as sales of property, the
first level of the civil penalty is assessed simply as
five percent of the amount involved for each taxable
year or portion thereof until the prohibited transaction
is corrected or the penalty is assessed.(2)
The penalty
on discrete transactions is calculated on an annual
basis and is not prorated for a portion of the year;
therefore, when a transaction is entered into in the
middle of one year and/or the correction is achieved in
the middle of a subsequent year, the amount of the
penalty is the full amount for each of the two years.
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Continuing Transactions. In the case of a
continuing prohibited transaction, such as a lease or a
loan, a new transaction is deemed to occur on the first
day of each year or portion thereof in which the
transaction continues. Such characterization of
continuing transactions gives rise to the assessment of
an additional sanction for each year the transaction
remains uncorrected.
In continuing violations, the amount involved in the
transaction is prorated for the actual period the use
takes place. In addition, where there is an uncorrected
completed lease or loan, the amount involved is
cumulative for each taxable year until correction or
assessment of the penalty. The penalty on a continuing
transaction is calculated on an annual basis, but is
prorated for a portion of any year involved.
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Second Level 502(i) Penalty. The second tier of
the 502(i) civil penalty (100 percent of the amount
involved) may be assessed in addition to the first level
penalty if the prohibited transaction is not corrected
within 90 days after a final agency order is issued with
respect to such transaction.(3)
The "amount involved" in the transaction, for
purposes of the second level of the 502(i) penalty, is the
highest fair market value during the correction period. In
general, the correction period begins on the date the
prohibited transaction occurs and ends 90 days after a final
agency order.
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502(i) Appeals. Upon receipt of a notice of
assessment, a party in interest who elects to contest EBSA’s
findings and assessment may request a hearing before an
administrative law judge (ALJ). In general, the party in
interest may file an answer and request for a hearing with
the ALJ within 30 days of service of process. The failure to
file a timely answer will be deemed to be a waiver of the
right to appeal as well as an admission of the facts
alleged.
Unless otherwise waived, the party in interest may file
an appeal to the Secretary within 20 days of the issuance of
the ALJ's final decision. Upon such appeal, the Secretary
may affirm, modify, or set aside, in whole or in part, the
decision on appeal. The Secretary's review is not a de novo
proceeding, but rather a review of the record established
before the ALJ.
2. 502(l) Civil Penalty.
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Statutory Authority. ERISA was amended
effective December 19, 1989, to provide for a mandatory
civil penalty under ERISA section 502(l). In general, this
section requires the Secretary to assess a civil penalty 1)
against a fiduciary who breaches a fiduciary responsibility
under, or commits a violation of, part 4 of Title I of ERISA
or 2) against any other person who knowingly participates in
such breach or violation. The penalty under section 502(l)
is equal to 20 percent of the "applicable recovery
amount" paid pursuant to any settlement agreement with
the Secretary or ordered by a court to be paid in a judicial
proceeding instituted by the Secretary.
The Department's interim regulation, at 29 CFR §2570.8
et seq., specifies the procedures under which a penalty will
be assessed, when an assessed penalty must be paid, and the
circumstances under which the Secretary may waive or reduce
a penalty. The same regulation, at 29 CFR §2570.82(e)
defines Secretary to include, pursuant to any delegation of
authority by the Secretary, the Assistant Secretary for
Employee Benefits Security, Regional Directors for Employee
Benefits Security, or Deputy Regional Directors for Employee
Benefits Security.
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Notice of Assessment. Subsequent to the payment of the applicable recovery amount pursuant to either a settlement agreement (See Chapter 34, paragraph 11) or a court order, the RO shall serve on the person liable for making such payment a notice of assessment (Notice) of a civil penalty equal to 20 percent of the applicable recovery amount. When the RO achieves the voluntary compliance settlement agreement, the civil penalty will be assessed by the RD as described in Chapter 34. When the correction is effected as a result of an order by a court in a judicial proceeding instituted by the Secretary, the order may include language assessing the 502(l) penalty. If not, or if the payment is not to be made immediately (i.e., either a deferred payment or a schedule of payments), the penalty will be assessed by the RD at the conclusion of the legal action (Figure
2).
The Notice shall be any document, which contains a
specified assessment in monetary terms of a civil penalty
under 502(l). The Notice will contain a brief factual
description of the violation for which the assessment is
being made, the identity of the person being assessed, the
amount of the assessment, and the basis for assessing that
particular person that particular penalty amount.
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Service of the 502(l) Assessment Letter.
Service of the 502(l) assessment letter will be made by
delivering a copy to the person being assessed, by leaving a
copy at the principal office, place of business, or
residence of such person, or by mailing a copy to the last
known address of such person.(4)
Service by certified mail is
completed upon mailing the notice; service by regular mail
is completed upon receipt by the addressee.
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Assessment of the Penalty. The 502(l) penalty is calculated as a percentage of the
amount paid to the plan or to a participant or beneficiary
which represents losses incurred by the plan, disgorged
profits, and amounts necessary to achieve correction of the
ERISA violation. If correction is achieved without actual
payment to the plan or to a participant or beneficiary, no
penalty may be assessed. An example of such action might
involve a fiduciary taking administrative action to prevent
future violations.
In assessing the civil penalty, it is important to
remember that the penalty may be assessed only against
fiduciaries and knowing participants in a breach or
violation of part 4 of Title I of ERISA. Moreover, under the
interim procedural regulation at 29 CFR §2570.83(a), the
civil penalty may be assessed only against the person who is
required by the terms of the judgment or the settlement
agreement to pay the applicable recovery amount. For
example, if only one of a group of fiduciaries agrees to
restore losses to a plan pursuant to a settlement agreement,
the civil penalty may be assessed only against that
fiduciary.
Additionally, in certain circumstances, the penalty may
be assessed against fiduciaries or knowing participants when
the restitution to the plan is made on their behalf by a
third party. Specifically, the penalty may be assessed when
such third party has no independent obligation under ERISA
to correct the violation(s).
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Payment of the 502(l) Penalty. The party who
has been assessed a 502(l) civil penalty has 60 days in
which to pay the assessed penalty, unless the party submits
a petition for waiver or reduction during the 60-day payment
period. If the party does not pay the 502(l) civil penalty
within the 60-day payment period, responsibility for the
collection of the overdue penalty rests with OPPEM. At any
time prior to the expiration of the 60-day payment period,
the party may submit a written request for a conference with
the Secretary to discuss the calculation of the assessed
penalty. This request for a conference does not toll the
60-day period.
At the end of the 60-day payment period, if no petition
for waiver or reduction has been submitted, the RO should
send a copy of the assessment letter to OPPEM with a formal
memorandum requesting that debt collection procedures be
implemented. A copy of the memorandum should also be sent to
OE/DFO.
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Petitions for Waiver or Reduction. At any time
prior to the expiration of the 60-day payment period, the
party (petitioner) may petition the Secretary to waive or
reduce the assessed penalty on the basis that (1) the
petitioner will not be able to restore all losses to the
plan or any participant or beneficiary of such plan without
severe financial hardship unless such waiver or reduction is
granted, and/or (2) the petitioner acted in good faith in
engaging in the breach or violation. When a petition is
submitted either prior to or during the 60-day payment
period, the payment period will be tolled pending DOL
consideration of the petition. The petitioner is entitled to
a conference with the Secretary regarding each petition for
waiver or the reduction of the civil penalty.
The petition for waiver or reduction of the penalty is to
be submitted to the RD. If the petition is based in whole
on financial hardship, a written determination of whether
to reduce or waive the penalty on this basis will be made
by the RD within 60 days of receipt.
If the petition is based in part on financial hardship and
in part on good faith, the RD will make a written
determination of whether to reduce or waive the penalty
only on the basis of financial hardship within 60 days of
receipt. Should the petitioner remain liable for any
portion of the penalty after the RD's written
determination, the RD will immediately forward the
petition to OED, and a copy to OE, for a determination of
whether to reduce or waive the remaining portion of the
penalty based on good faith.
If the petition is based in part on financial hardship and
in part on good faith, the RD will make a written
determination of whether to reduce or waive the penalty
only on the basis of financial hardship within 60 days of
receipt. Should the petitioner remain liable for any
portion of the penalty after the RD's written
determination, the RD will immediately forward the
petition to OED, and a copy to OE, for a determination of
whether to reduce or waive the remaining portion of the
penalty based on good faith.
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If the petition is based in whole on good faith, the RD
will immediately forward the petition to OED, with a copy to
OE, for a determination of whether to reduce or waive the
penalty based on good faith.
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Offsets against other penalties. The interim
regulation at 29 CFR §2570.86 provides that the 502(l)
civil penalty assessed on a fiduciary or other person with
respect to any transaction shall be reduced by the amount of
any penalty or tax imposed on such fiduciary or other person
with respect to such transaction under ERISA section 502(i)
or section 4975 of the Internal Revenue Code of 1986. The
person on whom the penalty was assessed must provide proof
that the offsetting penalty was paid before the Department
will reduce the 502(l) civil penalty.
The entire IRS excise tax imposed on a person with
respect to a transaction may offset the section 502(l) civil
penalty imposed against the same transaction. The offset may
include any part of the Internal Revenue Code section 4975
tax representing taxable years before the effective date of
ERISA section 502(l) and any portion of the tax that
represents pyramiding. The interest accrued on an excise tax
assessment is not allowable as an offset to the section
502(l) penalty. The same reasoning applies in any instance
when the Department has assessed an ERISA section 502(i)
civil penalty against the same person for the same
transaction.
Section 502(l)(4) permits only the identical parties on
whom the IRS has imposed an excise tax to offset the excise
tax against the 502(l) penalty.
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Compromise of 502(l) Penalty. Pursuant to PWBA
Order 4-01(5) Regional Directors were delegated authority and
responsibility with respect to compromise of 502(l)
penalties. The standards for compromising a 502(l) penalty
are set forth in 31 CFR Part 902 (Federal Claims Collection
Standards -Standards for the Compromise of Claims). The RD
may compromise a penalty only when: (1) the case was
referred to SOL for litigation; (2) the compromise is based
on SOL’s written recommendation; and, (3) the penalty has
not become a Final Agency Order. If the RD disagrees with
SOL’s recommendation, the RD must obtain approval from the
NO, through OE.
If the Notice of Assessment has become a Final Agency
Order, the RD must obtain approval of the compromise from
the NO, through OE and OPPEM.
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Write-off of 502(l) Debt. EBSA may consider a
debt write-off after a 502(l) penalty assessment has become
a Final Agency Order, and thus a collectable debt to the
government. The authority to write-off a debt has not been
delegated; only the Deputy Assistant Secretary for Program
Operations may write-off a 502(l) penalty debt. Any request
for debt write-off will be referred to the RD for a
recommendation on whether to reduce the penalty in whole or
in part. The RD should ask SOL for a written analysis and
recommendation. The RD should then forward all analyses and
recommendations for handling the write-off to OE. After
consultation with the RD and OPPEM, OE will prepare a
proposed recommendation regarding the penalty write-off to
DASPO.
3. 502(c)(2) Civil Penalty.
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Statutory Authority. ERISA section 502(c)(2)
authorizes the Secretary to assess a civil penalty against
any plan administrator who fails or refuses to file an
annual report required under section 101(b)(1) of ERISA.(6)
Section 502(c)(2) also provides that an annual report that
has been rejected under section 104(a)(4) for failure to
provide material information shall be treated as not filed
with the Secretary.(7)
The Department's regulation, at 29 CFR § 2570.60
et seq., specifies the procedures under which a penalty will be
assessed, when an assessed penalty must be paid, and the
procedures for requesting an administrative hearing. The
same regulation, at 29 CFR 2570.61(p), defines Secretary to
include, pursuant to any delegation of authority by the
Secretary, any assistant secretary, including the Assistant
Secretary for Pension and Welfare Benefits,(8) administrator,
commissioner, appellate body, board, or other official.
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Implementing Procedure. The Office of the Chief
Accountant (OCA) will institute penalties assessed under
section 502(c) (2).
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Voluntary Compliance When a Reporting Violation is
Discovered. In those cases in which the RD decides to
resolve an open investigation by means of a VC notice letter
rather than a referral for litigation, the deficient report
violation should be included in the VC notice letter.
If the plan fails to correct the deficient report
violation as requested in the VC notice letter and there are
no other unresolved issues involved in the case which
mandate a referral for civil litigation, or in situations
where there are unresolved issues but a decision has been
made not to pursue the case, the deficient reporting issue
should be forwarded to OE for referral to OCA. The RD should
issue a closing letter notifying the Plan Administrator of
the action being taken (See Chapter 34, Figures 10, 11, and
12).
OCA will make the final determination whether to
institute further procedures to assess the civil penalty
authorized in ERISA section 502(c)(2).
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Referrals for Litigation. When, during a
Program 48 investigation, the RD decides to refer a case to
SOL with a recommendation for civil litigation, the
deficient report violation should be included in the Action
ROI. The transmittal memorandum, or a separate memorandum if
necessary, should also be forwarded to OE advising OE that a
reporting issue is included in the ROI so that the
assessment of the civil penalty can be coordinated with OCA
and SOL.
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Concurrent Actions. When the RO wishes to open
a case on a plan that is already under investigation by OCA,
the RO should coordinate the investigation through OE/DFO.
Similarly, OCA will coordinate with the appropriate RO if
OCA wishes to open a case on a plan under investigation by
the RO.
4. 502(c)(7) Civil Penalty.
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Statutory Authority.
ERISA section 502(c)(7) authorizes the Secretary to assess
a civil penalty against a plan administrator of an
individual account plan who fails or refuses to provide
notice to affected participants and beneficiaries in
accordance with ERISA section 101(i). The Department’s
regulations at 29 CFR § 2560.502c-7 define a “failure
or refusal to provide a notice” as a failure or refusal,
in whole or in part, to provide notice of the blackout
period to an affected plan participant or beneficiary at
the time and in the manner prescribed by section 101(i) of
ERISA. Pursuant to section 502(c)(7) of ERISA, a failure
or refusal to provide a notice of blackout period with
respect to any single participant or beneficiary shall be
treated as a separate violation.
The Department’s regulation at 29 CFR § 2570.130 et
seq., specifies the procedures under which a penalty will
be assessed, when an assessed penalty must be paid, and
the procedures for requesting an administrative hearing.
The same regulation, at 29 CFR § 2570.131(p), defines
Secretary to include, pursuant to any delegation of
authority by the Secretary, any assistant secretary,
including the Assistant Secretary for Employee Benefits
Security, administrator, commissioner, appellate body,
board, or other official.
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Implementing
Procedure. The Office of the Chief Accountant (OCA)
will institute penalties assessed under section 502(c)(7).
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Voluntary Compliance
When a Blackout Notice Violation is Discovered. The
Office of the Chief Accountant, and not the field offices,
will make the determination as to whether there is a
violation of ERISA section 101(i). Therefore, a blackout
notice violation may not be included in the VC notice
letter. See (Figure 3) for language to use in the closing
letter.
OCA will make the final determination whether to institute
further procedures to assess the civil penalty authorized
in ERISA section 502(c)(7).
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Referral for
litigation. When, during a Program 48 investigation,
the RD decides to refer a case to SOL with a
recommendation for civil litigation, the possible blackout
notice violation should be included in the Action ROI
under “Other Findings.” However, the transmittal
memorandum should mention that the Office of the Chief
Account is responsible for determining whether there is a
violation of ERISA section 101(i) and the assessment of
the civil penalty should be coordinated with OCA and SOL.
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Concurrent Actions.
When the RO wishes to open a case on a plan that is
already under investigation by OCA, the RO should
coordinate the investigation through OE/DFO. Similarly,
OCA will coordinate with the appropriate RO if OCA wishes
to open a case on a plan under investigation by the RO.
(Figure 1)
Board of Trustees
Local Union
1234 Main Street
Anytown, USA
RE: |
Notice of Assessment of ERISA Section 502(i) Civil
Penalty in the Matter of the Local Union |
|
EBSA Case No. XX-XXXXX |
Dear Trustees:
The Department of Labor's Employee Benefits Security
Administration (EBSA) has responsibility for the
administration and enforcement of Title I of the Employee
Retirement Income Security Act of 1974 (ERISA). Title I
establishes standards governing the operations of employee
benefit plans such as the Trust Fund (Fund) which was
established to train qualified apprentices of the Local Union
(Union).
EBSA’s ____________________ Regional Office has concluded its investigation of
the Fund. Based on the facts gathered in this investigation we
have concluded that the Union engaged in a transaction with
the Fund, which is prohibited by ERISA. As a result of this
prohibited conduct, EBSA intends to assess a civil penalty
against the Union in the amount of $17,500, pursuant to
section 502(i) of ERISA and the regulations thereunder.
On August 24, 1999, the Trustees voted at a special meeting
to "donate" $50,000 to the Union out of the Fund's
tuition account. This contribution was contingent upon the
Union's increasing its membership dues. On the same date,
Check No. 9566, in the amount of $50,000 was drawn on the
Fund's account and paid to the Union.
The Union is a party in interest with respect to the Fund
under section 3(14)(D) of ERISA, which defines a party in
interest to include an employee organization any of whose
members are covered by the plan. A fiduciary with respect to
an employee benefit plan is prohibited from causing the plan
to engage in a transaction if he knows or should know that
such transaction constitutes a direct or indirect transfer to
or use by or for the benefit of, a party in interest, of any
assets of the plan (section 406(a)(1)(D)). Accordingly, the
transfer of $50,000 to the Union constitutes a violation of
section 406(a)(1)(D).
Section 502(i) of ERISA provides, in relevant part, that:
In the case of a transaction prohibited by section 406 by
a party in interest with respect to a plan to which this
part applies, the Secretary may assess a civil penalty
against such party in interest. The amount of such penalty
may not exceed 5 percent of the amount involved . . .;
except that, if the transaction is not corrected . . .
within 90 days after notice from the Secretary . . . such
penalty may be in an amount not more than 100 percent of the
amount involved.(9)
Therefore, based on the authority granted the Secretary
under section 502(i) of ERISA and the regulations thereunder
(see enclosed copy of 29 CFR 2560.502i), EBSA is assessing a
civil penalty of $17,500 against the Union. The penalty is
assessed for the period the prohibited transaction is
outstanding until corrective action is taken (see 29 CFR
2560.502i-1(c) et seq.). The penalty is computed as shown on
the Penalty Computation Sheet enclosed with this letter.
You may contest EBSA’s findings and the assessment of the
civil penalty by filing an Answer with the Chief Docket Clerk,
Office of Administrative Law Judges, 800 K Street, N.W.,
Washington, D.C. 20001-8002. Duplicate filings should also be
sent to EBSA and the Office of the Solicitor at the addresses
listed below.(10)
Your Answer should be prepared in accordance
with the sample format enclosed with this letter.
If you file an Answer with the Office of Administrative Law
Judges, that filing will initiate an adjudicatory proceeding
in accordance with the regulations at 29 CFR Part 2570. Please
note that 29 CFR section 2570.5 provides that if you fail to
file an Answer with the Office of Administrative Law Judges
within thirty (30) days of your receipt of this letter, such
failure will constitute a waiver of your rights to contest
this matter before an Administrative Law Judge, or to receive
any other agency consideration. Failure to file an Answer will
also constitute an admission of the facts alleged.
You should be aware that if you fail to correct the
transaction within the correction period as described in 29
CFR 2560.502i-1(c) and (d) (generally 90 days after a final
agency or judicial order), a second tier penalty of 100
percent of the amount involved will be assessed.(11)
If you determine not to contest this matter, you should
remit a check or money order in the amount of $17,500 payable
to the United States Department of Labor prior to the
expiration of the thirty- (30) day period. The payment of this
penalty is not tax-deductible. The check or money order should
be mailed to the following address:
Regular U.S. Mail |
For overnight courier the address is: |
U.S. Department of Labor
ERISA Civil Penalty
P.O. Box 70942
Charlotte, NC 28272-0942 |
U.S. Department of Labor
QLP Wholesale Lockbox - NC0810
Lockbox #70942
1525 West WT Harris Blvd
Charlotte, NC 28262 |
To ensure correct processing of this payment, please
include the EBSA Case Number (listed at the top of this
letter) on the front of your check or money order, as well as
a copy of this letter. You should also notify me that you have
paid the civil penalty so that we may close our case.
In order to discuss correction of the violations and any
other related matters, please contact Mr. X in the Office of
Enforcement at 202.693.8440.
Sincerely,
Director of Enforcement
Enclosure
cc: Chief Docket Clerk
Office of Administrative Law Judges
800 K Street, NW
Washington, DC 20001-8002
800 K Street, NW
Washington, DC 20001-8002
U.S. Department Of Labor |
) |
Employee Benefits Security
Administration, |
) |
Complainant |
) |
|
) |
v. |
) Docket No. |
|
) |
Local Union |
) |
|
) |
|
) |
Respondent
Respondent's Answer
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This matter is brought before the Office of
Administrative Law Judges pursuant to action 502(i) of the
Employee Retirement Income Security Act of 1974, 29 U.S.C.
1132(i), and the regulations issued thereunder.
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By letter dated ____________________, the Complainant, the U.S. Department
of Labor, the Employee Benefits Security Administration served
the Respondent, Local Union, a notice of assessment of the
civil penalty.
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The total amount of the civil penalty assessed by the
Complainant is $17,500.
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Respondent hereby contests the findings of the
Complainant and the assessment of the civil penalty as
follows:
I hereby certify that service of the Respondent's
Answer
was made to the persons listed below by sending a copy by
regular mail to the following addressees:
Director of Enforcement
Employee Benefits Security Administration
U.S. Department of Labor
200 Constitution Avenue, NW, Room 600
Washington, DC 20210
Counsel for Decentralized and Special Litigation
Plan Benefits Security Division
Office of the Solicitor
ERISA Section 502(i) Proceeding
PO Box 1914
Washington, DC 20013
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The amount involved for the year ending December 31,
1999: $50,000 x .05= 2500
-
The amount involved for the year ending December 31,
2000: $50,000 x .05= 2500
-
The amount involved for the year ending December 31,
2001: $50,000 x .05= 2500
-
The amount involved for the year ending December 31,
2002: $50,000 x .05= 2500
-
The amount involved for the year ending December 31,
2003: $50,000 x .05= 2500
-
The amount involved for the year ending December 31,
2004: $50,000 x .05= 2500
-
The amount involved for the year ending December 31,
2005: $50,000 x .05= 2500
Total Civil Penalty Due $17,500
(Figure 2)
Certified Mail, Return Receipt Requested
Mr. X, Trustee
Profit Sharing Plan
Main Street
Anytown, USA
RE: |
Notice of Assessment of ERISA Section 502(l) Civil
Penalty in the Matter of (the Plan) |
|
EBSA Case No. XX-XXXXX |
Dear Mr. X:
The Department of Labor (the Department) has responsibility
for the enforcement of Title I of the Employee Retirement
Income Security Act of 1974 (ERISA). Title I establishes
standards governing the operation of employee benefit plans
such as the Plan (the Plan).
This office has concluded its investigation of the Plan and
of your activities as Trustee. Based on the facts gathered
during that investigation we concluded that, as Trustee, you
violated your fiduciary obligations to the Plan and violated
several provisions of ERISA. The specific actions taken by you
that violated ERISA were detailed in the Complaint filed
January 31, 2000 against you and the Board of Directors in
Federal District Court (1st Circuit), Secretary v. ____________________, et
al.,
Docket # ____________________together with a Consent Judgment between the parties
entered into by the Court on ____________________, 2000.
The terms of the Consent Judgment require that you correct
the ERISA violations and restore losses to the plan exclusive
of the mandatory section 502(l) civil penalty to be assessed
by the Secretary of Labor. Based upon the report of Mr. Y, the
court approved independent party, we understand that you have
complied with the above requirements. Among other things, you
. . . (list corrective actions taken).
Since you have taken the Court-ordered corrective action
with respect to the specific violations detailed in the
Consent Judgment, the Department will take no further action
with respect to these matters except the imposition of the
civil penalty, as required by ERISA section 502(l), in
accordance with the Agreement signed by you on
____________________.
We have determined that the applicable recovery amount is
$14,452.06, paid on ____________________, representing the loss to current
participants. Therefore, based on the authority granted to the
Secretary under section 502(l) of ERISA and the regulations
thereunder, EBSA is assessing a civil penalty of $2,890.41
against you.
The payment should be remitted by check or money order in
the amount of $2,890.41 payable to the United States
Department of Labor. The payment of this penalty is not
tax-deductible. The check should be mailed to the following
address.
Regular U.S. Mail |
For overnight courier the address is: |
U.S. Department of Labor
ERISA Civil Penalty
P.O. Box 70942
Charlotte, NC 28272-0942 |
U.S. Department of Labor
QLP Wholesale Lockbox - NC0810
Lockbox #70942
1525 West WT Harris Blvd
Charlotte, NC 28262 |
To ensure correct processing of this payment and final
disposition of this case, please include the EBSA Case Number
(listed at the top of this letter) on the front of your check,
as well as a copy of this letter. You should also provide me
with copies of the canceled check and this letter in order to
document that you have paid the civil penalty so that we may
close our case.
[Please also be advised that pursuant to section 3003(c) of
ERISA, the Secretary of Labor is required to transmit to the
Secretary of the Treasury information indicating that a
prohibited transaction has occurred. Accordingly, this matter
will also be referred to the Internal Revenue Service. The
penalty assessed under ERISA section 502(l) will be reduced by
the amount of any tax imposed with respect to such transaction
under section 4975 of the Internal Revenue Code.](12)
Sincerely,
Regional Director
Enclosures: |
Consent Judgment dated by the Court |
|
Agreement dated |
bcc: |
OE, OPPEM |
(Figure 3)
The Department of Labor (the Department) recently conducted
an investigation pursuant to the Employee Retirement Income
Security Act of 1974 involving the [Plan], and of [Plan
Sponsor and Plan Administrator], as the Plan Sponsor and Plan
Administrator, and the [Named Fiduciary], as named fiduciary
to the plan. This is to advise you that our investigation is
now concluded and, with the exception of possible violations
of the blackout period notice requirements of ERISA section
101(i), no further action by the Department is contemplated at
this time. [Insert additional closing language as
appropriate.]
The issuance of the blackout period notice by the [Plan
Sponsor] on [Date of Notice], does not appear to comply with
the 30-day advance notice requirements of ERISA section 101(i)
or the conditions of any of the exceptions in the Department's
regulation at 29 C.F.R. § 2520.101-3(b)(2)(ii). ERISA section
502(c)(7) provides that the Department may assess a civil
penalty against a plan administrator of up to $100 a day from
the date of the plan administrator's failure or refusal to
provide notice to participants or beneficiaries in accordance
with ERISA section 101(i), and further provides that each
violation with respect to any single participant or
beneficiary shall be treated as a separate violation. This
matter will be referred to the Department's Office of the
Chief Accountant to determine what further action, if any,
should be taken under the civil penalty provisions in section
502(c)(7) of ERISA and the Department's regulation at 29 C.F.R.
§ 2560.502c-7.
-
Accordingly, the 502(i) penalty is only assessed on
prohibited transactions and would not, for example, be
assessed on acts of imprudence or lack of diversification.
-
The taxable year used for purposes of the civil penalty
calculation is that of the party in interest.
-
The Department's regulation, at 29 CFR §2570.2(g),
states that "final order" means the final decision
or action of the Department concerning the assessment of a
civil sanction under ERISA section 502(i) against a particular
party. Such final order may result from a decision of an
administrative law judge or the Secretary, or the failure of a
party to invoke the procedures for hearings or appeals under
the regulation.
-
The Department's interim regulation 29 CFR §2570.82(c)
defines a person as an individual, partnership, corporation,
employee benefit plan, association, exchange or other entity
or organization.
-
Dated 4/23/01
-
Section 502(c)(2) actually refers to section 101(b)(4).
However, in 1997, Pub. L. 105-34 redesignated pars. (4) and
(5) as (1) and (2), respectively, and struck out former pars.
(1) to (3).
-
Section 104(a)(4) provides, in relevant part, that the
Secretary may reject any filing upon determining that such
filing is incomplete.
-
Secretary’s Order 01-2003 re-designated the title of
Assistant Secretary for Pension and Welfare Benefits as
Assistant Secretary for Employee Benefits Security.
-
By Order 1-87, 52 FR 13139 (April 21, 1987), the
Secretary has delegated most of her authority under ERISA,
including authority to make final decisions to assess the
penalty provided under section 502(i), to the Assistant
Secretary for Pension and Welfare Benefits. In addition,
Secretary’s Order 01-2003 re-designated the title of
Assistant Secretary for Pension and Welfare Benefits as
Assistant Secretary for Employee Benefits Security.
-
U.S. Department of Labor, Employee Benefits Security
Administration, Office of Enforcement, 200 Constitution
Avenue, N.W., Room 600, Washington, D.C. 20210, Attn: ERISA
Section 502(i) Proceeding; and Counsel for Decentralized and
Special Litigation, Plan Benefits Security Division, Office of
the Solicitor, Attn: ERISA Section 502(i) Proceeding, P.O. Box
1914, Washington, D.C. 20013.
-
In cases where corrective action is required, add the
following: "Correction will currently require" and
then state appropriate corrective action.
-
Include language in brackets when addressee is or
represents the disqualified person involved in the prohibited
transaction.
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