Office of Federal Contract Compliance Programs (OFCCP)

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Corporate Scheduling Announcement Letter — Questions and Answers

• What is OFCCP's Corporate Scheduling Announcement Letter (CSAL)?
• How is the CSAL different from a Scheduling Letter?
• Will each corporation on the scheduling list receive a CSAL?
• Is it possible for establishments other than those listed on the CSAL to be scheduled for a compliance evaluation during the scheduling cycle?
• How can a contractor confirm whether it should have received a CSAL?
• How can a contractor obtain more information about the compliance evaluation process?

What is OFCCP's Corporate Scheduling Announcement Letter (CSAL)?

The CSAL is notification to a corporation that two or more of its establishments are on the list of contractor establishments selected to undergo a compliance evaluation during the scheduling cycle. The list is generated from OFCCP's Federal Contractor Selection System (FCSS). It is not a letter scheduling a compliance evaluation. The purposes of the CSAL are to:

• Provide the contractor's internal EEO staff notice to obtain management support for EEO and self-audit efforts;
• Encourage contractors to take advantage of OFCCP compliance assistance offerings;
• Encourage contractors to focus on self-audit efforts that, if problems are adequately analyzed and corrected, saves OFCCP time/resources when we do an evaluation; and
• Help contractors manage/budget the amount of time required for evaluation activity.

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How is the CSAL different from a Scheduling Letter?

The CSAL is a courtesy notification to a company chief executive officer through which OFCCP provides:

• a list of contractor establishments selected to undergo a compliance evaluation during the next scheduling cycle; and
• an invitation to contractors to utilize the various compliance assistance resources and activities provided by OFCCP through its website and regional offices.

The Scheduling Letter is the OMB-approved letter sent to an establishment to start the evaluation process. The letter is used to:

• notify a particular contractor establishment that it has been scheduled for a compliance evaluation; and
• request submission of the contractor's Affirmative Action Program(s) and the supporting data.

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Will each corporation on the scheduling list receive a CSAL?

No. CSALs are only mailed to parent companies with two or more establishments identified on the scheduling lists developed for a given scheduling cycle.

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Is it possible for establishments other than those listed on the CSAL to be scheduled for a compliance evaluation during the scheduling cycle?

Yes. The list of establishments provided with the CSAL is not all-inclusive for a variety of reasons. For example, company establishments that are not clearly associated with a contractor's parent organization through currently-available EEO-1 Reports, such as those that have been acquired through recent mergers, are not included on the CSAL. In addition, the CSAL does not identify whether an establishment of a contractor has been selected for evaluation because of a contract award notice, a directed review, as a result of conciliation agreement monitoring or an individual complaint, or as part of the agency's Corporate Management Compliance Evaluation (CMCE) or Functional Affirmative Action Plan (FAAP) initiatives.

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How can a contractor confirm whether it should have received a CSAL?

OFCCP mails a CSAL to the Chief Executive Officer (or designated point of contact) of each parent company with two or more establishments on the scheduling lists issued in a scheduling cycle. Contractors may confirm whether their company was mailed a CSAL by faxing a written request on company letterhead to the Division of Policy, Planning & Program Development at 202-693-1304 (not a toll-free number).

How can a contractor obtain more information about the compliance evaluation process?

Questions about the compliance evaluation process should be directed to your regional OFCCP office. Addresses and telephone numbers are available at http://www.dol.gov/esa/ofccp/contacts/ofcpkeyp.htm.