The following Department of the Interior (DOI), Safety and Health Program is a draft proposal from the Strategic Planning Work Group. The Strategic Planning Work Group is one of 12 Work Groups formed to respond to the recommendations in the Office of the Inspector General report on the DOI safety program.
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DOI Program
Element |
Program
Components |
Program Goals and
Performance Metrics |
Dept. of Labor
Dept. of the Interior
References |
Strategic Plan
Outcome
Goal Linkage |
1. Leadership and Management | (i) Commitment, Involvement, and
Communication |
Program Goals:
- Visible, committed, management leadership that provides a motivating
force for an effective safety and health program and demonstrates
that Occupational Health and Safety is an organizational value.
- Adequacy of program information flow within the organization
Performance Metrics:
- Percent of managers and supervisors with safety goals identified
in their performance appraisals
- Percentage of senior managers receiving an orientation of their safety
responsibilities within the first 45 days of employment
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 1: Authority, Purpose, Policy
- Chapter 2: Responsibilities
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Strategic Plan Outcome Goal #2 |
(ii) Responsibility and Accountability |
Program Goals:
- Effective safety program leadership includes delegation of authority
to line managers, accountability for actions and adequate implementation
tools
Performance Metrics:
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 1: Authority, Purpose, Policy
- Chapter 2: Responsibilities
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Strategic Plan Outcome Goals #1, 2 |
(iii) Financial Resources |
Program Goals:
- Safety and health is considered in budget formulation.
- Adequacy of resources to implement the Safety Program is reviewed
periodically for adequacy.
- Safety program funding, including training, equipment, audit costs
and personnel, are line items in departmental and bureau budgets.
Performance Metrics:
- Safety program management review indicates adequate or inadequate
funding of resources, including personnel, equipment, training, etc
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 1 Authority, Purpose and Policy
- Chapter 2 Responsibilities
- Chapter 3 Annual Action Plans and Status Reports
- Chapter 4 Safety and Health Standards, Procedures and Guidelines
- Chapter 6 Inspections and Abatement
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Strategic Plan Outcome Goals #3, 4 |
(iv) Personnel Resources
|
Program Goals:
- Adequate size of staffing and technical skill of employees is adequate
as based on the goals in the strategic plan, geographic dispersion,
complexity of mission and amount of uncontrolled risk
Performance Metrics:
- Field and HQ Safety Staffing analysis conducted
- Required safety personnel in place
- Safety staff receive necessary training
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 11 Staffing Safety and Health Positions
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Strategic Plan Outcome Goal #5 |
(vi) Policy |
Program Goals:
- Safety and health policy/program establishes an overall sense of
direction, sets the principles of action for the bureau and offices
- Safety and health policy/program is current, comprehensive, addresses
hazards identification/effective risk management practices, and is
successfully communicated in terms of desired scope, detail and expected
outcomes
Performance Metrics:
- Safety program management review indicates adequate or inadequate
program, policies and practices
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 4 Safety and Health Standards, Procedures and Guidelines
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Strategic Plan Outcome Goal #1 |
(vii)
Program Promotion and Recognition |
Program Goals:
- Establishment of a safety and health awards and recognition process
that involves senior managers and promotes desirable performance
(adequacy of comprehensive safety management system elements and
accident/incident trend analysis) and safe behaviors at all organizational
levels
Performance Metrics:
- Increase Overall Customer Survey Satisfaction to 70% or higher each
fiscal year
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 10 Safety Management Awards
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Strategic Plan Outcome Goals #2,3,and 4 |
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DOI Program
Element |
Program
Components |
Program Goals and
Performance Metrics |
Dept. of Labor
Dept. of the Interior
References |
Strategic Plan
Outcome
Goal Linkage |
2. Employee Participation |
(i) Safety Committees |
Program Goals:
- Employees/employee representatives are involved in the development
and implementation of Program activities as demonstrated by: a) employee
participation on safety committees at all levels of the organization,
b) communication with organizational management, c) involvement in
hazard identification and abatement, and d) access to safety and
occupational health information to ensure a safe work environment
for their protection
Performance Metrics:
- Evidence of collaborative safety program efforts between employees,
supervisors and managers
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 2 Responsibilities
- Chapter 9 Department Safety and Occupational Health Councils, Committees
and Working Groups
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Strategic Plan Outcome Goal #3,4 |
(ii) Program Involvement |
Program Goals:
- A demonstrated process that a) advises all employees of their S&H
rights; b) promotes their involvement in the safety and health program
and in reporting hazards; c) prohibits, by policy and actions, supervisory
or employee reprisals for hazard reporting; and d) ensures an effective
means to respond to, action, and mitigate workplace hazards.
Performance Metrics:
- % of employees, managers and supervisors receiving training
- Evidence of Unsafe/Unhealthful Reporting system that has been implemented
throughout the organization and utilized by employees and management
to communicate hazard identification and control measures.
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 8 Employee Reports of Unsafe Conditions and Allegations of
Reprisal
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Strategic Plan Outcome Goals #3,4 |
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DOI Program
Element |
Program
Components |
Program Goals and
Performance Metrics |
Dept. of Labor
Dept. of the Interior
References |
Strategic Plan
Outcome
Goal Linkage |
3. Hazard Recognition
and Prevention |
(i) Inspection, Identification and
Prioritization of Deficiencies |
Program Goals:
- An effective, proactive safety and health program will seek to
identify new or previously missed hazards and failures in hazard
controls, analyze findings, and identify feasible abatement methods.
Performance Metrics:
- Increase Safety Program Audit Compliance Rates by 5% per year
- Number of safety and health hazards identified by employees
- Number of program deficiencies discovered during audits and abated
each quarter and by the end of the fiscal year.
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 6 Inspections and Abatement
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Strategic Plan Outcome Goal #5 |
(ii) Hazard Control and Abatement |
Program Goals:
- An effective tracking system is in place that a) documents interim
and final abatement actions and b) promotes the use of engineering,
work practice and administrative controls and personal protective
equipment (PPE) as applicable to prevent and/or control workforce
exposure(s) to such hazards.
Performance Metrics:
- Increase Audit Abatement Actions so that a minimum of 85% of all
audit findings are abated in a given fiscal year.
- Reduce injury/illness risk by having 80% of all audit findings being
ranked minor or non-serious during FYs 2006-2009
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 6 Inspections and Abatement
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Strategic Plan Outcome Goal #4 |
(iii) Unsafe/
Unhealthful Condition Reporting System |
Program Goals:
- An effective hazard reporting program is established that a) enables
employees, without fear of reprisal, to notify management of conditions
that appear hazardous and to receive timely and appropriate responses
and b) provides regular feedback to affected employees, using various
media on abatement status of reported hazards, and c) recognizes
employees, supervisors, and safety committees for identifying hazardous
conditions
Performance Metric:
- # of unsafe/unhealthful conditions reported by employees and
corrected
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 8 Employee Reports of Unsafe Conditions and Allegations of
Reprisal
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Strategic Plan Outcome Goals #3,4 |
(iv) Process/
Operational Hazard Analysis, Management of Change |
Program Goals:
- Job, task and process analysis/risk assessments are conducted and
updated as new processes, jobs, and tasks are begun
- Recommended controls that minimize or eliminate worker exposure
to the hazard(s) are implemented
Performance Metric:
- Minimize OSHA Inspections/Citations from Complaints; Referrals and
Accidents
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 14 Job Hazard Analysis
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Strategic Plan Outcome Goal s #4, 5 |
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DOI Program
Element |
Program
Components |
Program Goals and
Performance Metrics |
Dept. of Labor
Dept. of the Interior
References |
Strategic Plan
Outcome
Goal Linkage |
4. Evaluation and Analysis |
(i) Program Evaluations/
Assessments |
Program Goals:
- Internal safety and health program evaluations are conducted at
appropriate organizational levels to assess and validate effectiveness
of the bureau/office’s safety and health programs, identify
and address program weaknesses and ensure continuous improvement.
Performance Metrics:
- Number of program deficiencies identified
and abated during a given fiscal year
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 3 Annual Action Plans and Status Reports
- Chapter 5 Program Evaluations
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Strategic Plan Outcome Goal #5 |
(ii) Accident Analysis and Prevention |
Program Goals:
- An effective bureau safety and health program will assess injury
and illness records for sources and locations of hazards, and jobs
that experience higher numbers of injuries, and establish and implement
a process to prioritize the OHS issues identified. By analyzing injury
and illness trends over time, patterns with common causes can be
identified and prevented.
Performance Metrics:
- Reduce Top Lost Time Injury/Illness Rates by Location (Top 10) by
10% per year for work locations with the highest lost time rates
- Reduce Total Injury/Illness Rate by 3% per year
- Reduce Lost Time Injuries/Illness Rate by 3% per year
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 1 Authority, Purpose, Policy
- Chapter 2 Responsibilities
- Chapter 7 Incident/Accident Reporting/Serious Accident Investigation
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Strategic Plan Outcome Goal #4, 5 |
(iii) Data Analysis, Performance
Metrics and Management Review/Follow up |
Program Goals:
- The effective safety and health program has set objectives and
developed quantified performance indicators based on issues that
offer the greatest opportunity for program improvement and risk reduction
Performance Metrics:
- Evidence of an annual safety program action plan with measurable
objectives, quantifiable performance indicators, reports to managers
and employees on accomplishment of objectives, and revised objectives
when appropriate.
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 1 Authority, Purpose, Policy
- Chapter 2 Responsibilities
- Chapter 3 Annual Action Plan and Status
- Chapter 5 Program Evaluations
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Strategic Plan Outcome Goal #1 |
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DOI Program
Element |
Program
Components |
Program Goals and
Performance Metrics |
Dept. of Labor
Dept. of the Interior
References |
Strategic Plan
Outcome
Goal Linkage |
5. Training and Awareness |
(i) Mandatory Safety and Occupational
Health Training |
Program Goals:
- Proactive steps are taken to ensure training for all workers, including
new workers, on their S&H rights, fundamental principles, hazards
in the workplace, PPE, emergency evacuation procedures, and individual
emergency responsibilities
- Safety and health training conveys the safety and health responsibilities
of all personnel who work at the bureau or effect its operations.
- Safety and health training is integrated into occupational or job
specific training and training records are maintained.
Performance Metrics:
- Evidence that training is available to address hazards affecting
employees
- % of all employees and supervisors receiving training
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 13 Safety and Health Training
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Strategic Plan Outcome Goal #2, 3,and 4 |
(ii) Training for Safety and Occupational
Health Professionals |
Program Goals:
- Specific training is provided to designated full time and collateral
duty safety and health staff that provide them with the knowledge,
skills and abilities to be able to carry out their S&H responsibilities
(i.e., hazard recognition, accident investigation and root cause
analysis, hazard controls, OSHA standards, etc).
Performance Metrics:
- % full-time and collateral duty personnel with training as identified
and the DOI Core Competencies Document
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 12 Staffing Safety and Health Positions
- Chapter 12 Professional Development
- Chapter 28 Collateral Duty Safety/Health Officers
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Strategic Plan Outcome Goal #3, 4, 5 |
(iii) Promotional and Awareness Programs |
Program Goals:
- Effective means are established to inform all employees of safety
and health information and promote safety and health program awareness,
e.g., Safety Week, Newsletters, Websites
Performance Metrics:
- Safety Program Management Review indicates TBD
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 1 Authority, Purpose, Policy
- Chapter 2 Responsibilities
- Chapter 4 Safety and Health Standards, Procedures and Guidelines
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Strategic Plan Outcome Goal #1, 2, 3 |
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DOI Program
Element |
Program
Components |
Program Goals and
Performance Metrics |
Dept. of Labor
Dept. of the Interior
References |
Strategic Plan
Outcome
Goal Linkage |
6. Program Implementation and Operation |
(i) Accident Reporting and Investigation |
Program Goals:
- An effective program will provide for investigation of accidents
and “near miss” incidents, so that their causes, and
the means for their prevention, are identified.
Performance Metrics:
- Increase Timeliness of OWCP Claim Reporting by 5% per year
- Reduce Non-Reporting of Safety Management Information System
(SMIS) Accidents by 5% per year
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 7 Incident/Accident Reporting/Serious Accident Investigation
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Strategic Plan Outcome Goal #4, 5 |
(ii) Industrial Hygiene and Occupational
Medicine |
Program Goals:
- An occupational health program is appropriate for the size and
nature of the work and its hazards and all employees, from top management
to the individual field worker, are knowledgeable of applicable policies,
standards, procedures and program information to ensure effective
program application at all levels of the organization
Performance Metrics:
- Exposure Assessments are conducted and corrective actions are implemented
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 17 Industrial Hygiene Program
- Chapter 18 Occupational Medicine Program
- Chapter 20 Personal Protective Equipment
- DOI Occupational Medicine Handbook
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Strategic Plan Outcome Goal #4, 5 |
(iii) Fire Protection and Prevention |
Program Goals:
- Written procedures are established and communicated to employees
for their protection and evacuation in the event of an unexpected
or disastrous event, e.g., fire or natural disaster, inclusive of
training and conducting drills annually.
Performance Metrics:
- Existence of Employee Emergency Action plans and evidence of drills
and other communications and training for all affected employees.
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 19 Fire Safety
- Chapter 26 Emergency Response Safety?
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Strategic Plan Outcome Goal #1, 3 4 |
(iv) MotorVehicles and motorized Equipment |
Program Goals:
- Written procedures are established and communicated to employees
for the safe operation of all motorized vehicles and operation of
motorized equipment, inclusive of operator training.
Performance Metrics:
- Reduce M/V accident incidence by 3% per year during FYs XXXX
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 16 Motor Vehicle Safety
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Strategic Plan Outcome Goal #2, 3, 4 |
(v) Contractor Safety |
Program Goals:
- An effective safety and health program protects all personnel on
the worksite, including contractor/subcontractor employees, and enforces
policy for safety and health violations
- Contractors and their employees are required to comply with OSHA
and site S&H rules
- Safety and health performance is considered in the competitive
bidding process, including a review of injury/illness rates
Performance Metrics:
- Evidence of collaboration between contracting and safety offices
- Evidence of safety requirements and oversight in contracting documents
and processes
|
OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 24 Contractor Safety
- Chapter 25 Concessionaire Safety
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Strategic Plan Outcome Goal #1 |
(vi)
Procurement and Design Reviews |
Program Goals:
- Bureau Contracting staff facilitate the reduction of hazards via
integration of safety and hazard requirements and controls within
contracts for design, manufacture and shipment of goods and materials.
Performance Metrics:
Evidence of collaboration between contracting and safety offices |
OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 24 Contractor Safety
- Chapter 25 Concessionaire Safety
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Strategic Plan Outcome Goal #1,2, 3, 4, 5 |
(vii) Specialized Programs and high
hazard activities |
Program Goals:
- Policies are developed and networking is established that integrates
safety processes into all high hazard and specialized operations
requiring additional safety program activities, e.g., aviation, cableways,
lockout/tagout, electro-shocking, explosives, rocket-netting, firearms,
radiation, underwater diving, watercraft operations.
Performance Metrics:
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OSHA Reference(s):
- the Act
- E.O. 12196
- 29 CFR Part 1960
- OSHA Instruction FAP 2.1B JUN 19 1989
Department Manual Reference(s):
- Chapter 15 Aviation Safety
- Chapter 21 Radiation Safety
- Chapter 22 Watercraft Safety
- Chapter 27 Underwater Diving Safety
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Strategic Plan Outcome Goal #1, 2, 3, 4,
5 |
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