OSHA Office of Training and Education Automated Registration System.
Unclassified.
Office of Training and Education, Occupational Safety and Health
Administration, U.S. Department of Labor, 1555 Times Drive, Des Plaines,
Illinois 60018.
Students from the U.S. Department of Labor, state governments, other
Federal agencies and from the private sector. These students are primarily
compliance safety and health officers, safety specialists, safety engineers,
safety officers, industrial hygienists, instructors, loss control specialists,
and others in occupations related to occupational safety and health.
Each student's file contains the following information: Student's name,
office name, office address, office telephone number, course enrollment
history, tuition status, student employment origin, cumulative record of
student's continuing educational units (CEU's), and certification maintenance
points (CMP's) issued by this office from fiscal year 1989 to the present.
Reports are prepared from these records that identify by individual or group of
individuals, the students first and last name, office name, and status of
class(es) enrollment (i.e., enrolled, waiting, canceled, or completed). This
information is reported by region, state, area office, or course.
Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678).
To maintain needed enrollment information for proper management of
course schedules, curricula and determining individual training needs. Records
are used by managers and Office of Training Education staff to develop class
rosters, student enrollment history, course/class enrollment changes on a
weekly basis, training verification, cancellation notices, confirmation letters
and certificates of completion for individual students. Reports are used by
Office of Training and Education staff, and OSHA National Office and Regional
office staff for managing the registration of students in courses.
None, except for those universal routine uses listed in the General
Prefatory Statement of this document.
None.
Magnetic media and manual files.
The operators who operate the system can access information by
student's name or by course number. The system administrator can access by
student's name, course number, date of enrollment, employment origin, company
name, address and phone number.
Manual files are stored in locked file cabinets. The hard disk in the
computer is secured by the use of a system lock to which only authorized staff
have access. Backup floppy disks are stored in locked file cabinets. Access to
all manual and ADP files is restricted to authorized personnel only.
Data for the current year and two preceding years will be retained on
the computer hard disk. Data pre-dating this time will be backed up on floppy
disks and stored in a locked cabinet. In no case will data predate fiscal year
1989. Files will be destroyed when no longer of any administrative use.
Administrative officer, Office of Training and Education, at the system
location in Des Plaines, Illinois.
Individuals wishing to inquire whether this system of records contains
information about them should contact the system manager at the system location
listed above.
Individuals wishing to gain access to non-exempt records should contact
the system manager at the system location listed above.
Individuals wishing to request amendment of any non-exempt records
should contact the system manager at the system location listed above.
Students.
Not applicable.
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