Justice
Management Division...Serving Justice - Securing Results
Department of Justice
Procedures for Schools and Non-Profit Organizations
to
Obtain Excess Computer Equipment
In accordance with Executive
Order (EO) 12999, and the Department's implementation plan, the following
steps will be used to transfer excess "educationally useful Federal equipment"
to eligible schools, school districts, and "community-based educational
organizations." Collectively, this group of potential donees will be referred
to as "eligible recipients." (See the EO for definitions of these terms).
1. Eligible recipients must submit a letter of interest in order
to obtain excess computer equipment from the Department of Justice. The
letter: A) Must be on letterhead and signed by a senior authorizing official;
B) Must designate a person or persons authorized to sign the SF-122, Transfer
Order, on behalf of the eligible recipient; C) Must identify needed equipment
in general terms; D) Must identify authorized nonprofit reuse or recycling
programs authorized to receive equipment on behalf of the eligible recipient;
and E) Must certify that the requestor is qualified to receive property
as an eligible school, school district, or community-based educational organization
as defined in the EO. A certification form is available on this Web site.
2. Eligible recipients outside the Washington metropolitan
area may submit a letter of interest to the Department component nearest
to the eligible recipient. Field components are encouraged to seek interest
of local eligible recipients; however, all transfers must be approved
by the Facilities and Administrative Services Staff (FASS) prior to pickup
by the donee. Field components should forward requests to FASS when the
local need cannot be filled from the component's resources and the eligible
recipient will fund transportation from outside its local area.
An SF-122 will be prepared by FASS and sent to the Department
component (Office, Board, or Division) before the transfer may take place.
The donee signs this form upon receipt of the equipment (see 5 below).
4. When excess property is available, eligible recipients
will be selected on an equitable basis only from letters of interest received
at that component location.
5. The eligible recipients are responsible for arranging
the removal of the transferred property. At the time of the pickup of
the property, the authorized designee from the eligible recipient (see
paragraph 3 above) will present personal identification and sign the SF-122.
A copy of the SF-122 will be forwarded to FASS, and a copy will be retained
by the Property Custodian to document the change of accountability.
In the Washington metropolitan area, letters of interest
should be sent to:
James Harrington
Property Management Services
Facilities and Administrative Services Staff
Department of Justice, NPB Suite 1070
Washington, DC 20530
Phone: (202) 307-2377
Email: James.Harrington
Priority for distribution of excess computer equipment:
- Reutilization within Department
- Transfer to Other Government Agency when
need is known
- Transfer to Eligible Recipients under terms
of EO 12999
(including their nonprofit reuse or recycling partners)
a. Empowerment Zone
or Enterprise Community
schools Web Site Address:
http://www.ezec.gov
(tab Communities)
On a first-come, first served basis:
b. Partnership Schools
c. Other local schools/districts/community-based
educational organizations.
d. Non-local schools/districts/community-based
educational
organizations.
- Continuation of normal processing
of excess property
Waivers from the Departmental procedures outlined
above may be granted by FASS only upon request. Here is an overview
of the property disposal system.
A certification form is available on this Web site.
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