Presidential Initiatives
Program Managers |
|
|---|---|
Managing Partner |
National Archives and Records Administration (NARA) |
Description |
The E-Records Management initiative provides policy guidance to help agencies better manage their electronic records, so that records information can be effectively used to support timely and effective decision making, enhance service delivery, and ensure accountability. The Initiative is developing policies and guidance in four major issue areas: Correspondence management, Enterprise-wide electronic records management, Electronic Information Management Standards, Transferring permanent records to NARA. |
Progress to Date |
|
Next Steps |
|
Exhibit 300 |
Not available - initiative is reported as component of multiple NARA records management programs |
In the E-Government age, the ability of federal agencies to create and appropriately manage electronic records has become increasingly important. Documenting citizen-government interactions, decisions for which government officials are accountable, and the government’s role in our nation’s history is a statutory mandate as well as a necessity for maintaining public confidence in E-Government transactions. Unfortunately, agencies have largely developed individual solutions to fit their immediate electronic records management needs, and have focused less on long-term records management issues and interagency sharing of records information that could increase government efficiency. The E-Records initiative will help agencies to better manage their electronic records, so that records information can be effectively used to support timely and effective decision making, enhance service delivery, and ensure accountability. Recognizing that electronic records management solutions lie in policies and experiences, as well as hardware and software, it will provide a variety of tools to address immediate and longer-term agency needs. Initiative components include:
- Revised Baseline Functional Requirements for Records Management Applications for government-wide use;
- Guidance to assist agencies in effectively implementing enterprise-wide electronic records management systems;
- Forums and training courses designed to address the evolving electronic records management requirements and issues for professionals in records management, legal, information technology, and program offices;
- Tools for agencies to transfer permanent electronic records to the National Archives in a variety of data types and formats so that records may be preserved for future government and citizen use.
Ultimately, this initiative will improve the government’s ability to ensure the integrity of electronic records and related information that agencies require to meet their legal and internal business needs. Adhering to standardized management procedures will enable easier access to records. Using standard tools across agencies will optimize e-records management (ERM) expenditures, eliminate duplicate electronic records efforts, and enhance service delivery to citizens.
