OSHA Strategic Partnerships Program > Region 3

U.S. Department of Labor
Occupational Safety & Health Administration
www.osha.gov	[skip navigational links]	Search	Advanced Search \| A-Z Index

OSHA Strategic Partnerships Program > Region 3 > #422 Partnership Agreement

Printing Instructions

Lehigh Career & Technical Institute
PA/OSHA Consultation at Indiana University of Pennsylvania
OSHA – Allentown Area Office
And
Warehousing, Storage & Transportation Employers

Warehousing Logistics and Material Handling Safety Partnership

Occupational Safety and Health Administration

PA/OSHA Consultation Program at Indiana University of Pennsylvania

Agreement Establishing a Partnership
Between
Occupational Safety and Health Administration
The U.S. Department Of Labor
Allentown, Pa Area Office
The Lehigh Career & Technical Institute – Materials Handling/Logistics Technology Department
Warehousing, Storage, Distribution and Transportation Employers
And
PA/OSHA Consultation Program at Indiana University of Pennsylvania

1) Background:

In a cooperative effort to foster safe and healthful worksites and meet OSHA’s strategic goal of improving the safety, health and well-being of the nation’s workforce, the USDOL/OSHA Allentown Area Office, the PA/OSHA Consultation Program at Indiana University of Pennsylvania, the Lehigh Career & Technical Institute, and Warehouse, Storage, Distribution and Transportation Industries and their employees (See Appendix A), located primarily within the Lehigh and Northampton counties of the OSHA Allentown office’s jurisdiction, agree to establish a partnership program to reduce the number of injuries and illnesses resulting from events or exposures within the workplace, assure compliance with the most frequently cited OSHA standards for their industry, and promote the integration of business with vocational-technical schools.

The primary goal of the partnership is to prevent accidents, injuries, and fatalities resulting from work activities within the warehousing storage distribution and transportation industry employers that reside primarily in Lehigh and Northampton counties. In an effort to achieve this goal, this program is to (1) develop an initiative to improve safety and health performance by reducing the Total Rate of Days Away from Work or DART rate of participating employers by 4% per year over the life of the partnership, (2) identify within the participating members worksites, if anything other than the primary causal factors, contact with objects, over exertions and falls, are contributing to injuries and illnesses, and if so, develop a strategy to control or eliminate those hazards, (3) reduce employers’ worker compensation costs (4) aid in the development of a workplace Motor Vehicle safety program or facilitate in a mentoring process for those who have not yet developed such a program, (5) promote and encourage employer usage of the PA/OSHA Consultation Program to assist in workplace hazard recognition, and finally (6) recognize those members with exemplary safety and health programs.

Over the last several years, the Lehigh Valley has seen tremendous growth in the warehouse, storage, distribution and transportation industry, and as such this office began reviewing local and national data to identify what issues, if any, were occurring within this industry. In review of injury and illness data, the Bureau of Labor Statistics (BLS) has identified several “events” or “exposures” which were clearly at the forefront: industrial truck incidents, falls to lower levels and on the same level, overexertion involving ergonomic stressors and hazards primarily attributed to lifting, and finally transportation accidents.

The goal of this program is to develop an employer/academia/government partnership that will encourage all members to improve their safety and health performance, assist them in doing that, strive for the elimination of serious accidents within the industry, and to recognize those employers with exemplary safety and health programs.

The Partnership will be available, beyond those lead organizations listed above, to any employer primarily within the OSHA Allentown jurisdiction of Lehigh and Northampton counties (although interested companies located outside of these counties and who wish to participate are not to be excluded) and whose SIC Code fall within the major groups of 4200 – Motor Freight, Transportation & Warehousing, 5000 – Wholesale Trade (Durable Goods), and 5100 – Wholesale (Non-Durable Goods).

(NOTE: Although OSHA does not maintain jurisdiction on over-the-road motor vehicle safety and does not currently have any standards to address motor vehicular safety/training, this partnership will attempt to address, to the extent feasible and applicable, this increasing hazard in an educational and outreach manner. (In review of occupational injury and illness data, research has shown that within the trucking and warehousing industry, transportation accidents are the second leading cause of nonfatal occupational injuries involving days away from work))

This Partnership is consistent with OSHA’s long-range efforts to develop a business, labor, and government partnership approach to safety management. It will enable OSHA to leverage its resources more efficiently in promoting safety and health through a cooperative effort involving the participating employers and consultation services, by sharing their experiences and successes. Additionally, this Partnership will have an increased impact on the partners by reaching a greater number of employers and employees and should achieve improved worker protection through a reduction of job related injuries and illnesses sooner than by traditional means.

2) Identification of Partners:

The U.S. Dept. of Labor - Occupational Safety and Health Administration - Allentown Area Office;
Lehigh Career & Technical Institute – Materials Logistics Department;
Warehouse, Storage Distribution and Transportation employers and their employees (see Appendix A for members);
PA/OSHA Consultation Program at Indiana University of Pennsylvania.

3) Goals and Measurements:

Reduce the number of injuries, accidents and near misses resulting from “contacts with objects” (hazards associated with unsafe operation of powered industrial trucks), from “overexertion” (hazards associated with ergonomic issues, including unsafe lifting activities), and from “falls” (same level falls and fall hazards to a lower level) by 4% a year, within this industry group.
Reduce participating Partnership members Workers Compensation costs.
Develop a system for the early identification and correction of the focused hazards, which have resulted in serious injuries and fatalities within these industries.
Reduce the number of serious hazards within this industry group.
Develop and implement an effective comprehensive safety and health program specific to the warehouse, storage and distribution industry and in accordance with the Safety and Health Program Management Guidelines, issued on January 26, 1989.
Provide safety and health training and technical assistance on existing and new OSHA regulations, focusing on the primary cause(s) of injuries within the industry.
Improve the site’s safety and health program to become qualified and eligible to participate in the Safety and Health Achievement Recognition Program (SHARP) of the PA/OSHA Consultation Program at IUP and/or OSHA’s Voluntary Protection Program (VPP). For companies not yet eligible for either of these programs a “Jump Start Mentoring Program” may be established, by facilitating the assignment of mentors or through additional outreach and communications with OSHA and/or PA/OSHA Consultation. The elements of such a “Program” would be defined and agreed upon by OSHA, PA/OSHA Consultation and any interested members of this partnership.
To provide assistance and promote resources that will address the needs of non-English speaking and other hard-to-reach employees, where appropriate.

4) Employer’s Commitment/Role:

Develop, implement and communicate an effective comprehensive safety and health program specific to the warehouse, storage and distribution industry and in accordance with the Safety and Health Program Management Guidelines, issued on January 26, 1989s.
1. Employers agree to adopt and implement an effective overall safety and health program, which shall include the following elements:
  1. Management Leadership
  2. Employee Participation
  3. Identification of Hazards through Worksite Inspections
  4. Hazard Prevention and Control
  5. Employee and Supervisory Training
  6. Enforcement of the Safety Program
  An assessment of the safety and health program will be conducted, and this may be accomplished by utilization of such tools as the Occupational Safety and Health Program Assessment Profile (Appendix B) or the Safety and Health Program Assessment Worksheet (Appendix C) or any equivalent form. These forms may be used in lieu of, not in addition to, the Safety and Health Program Management Guidelines, issued on January 26, 1989. See Appendices B&C, respectively, for the forms.
Provide annual updates of injury and illness information to OSHA for use in the evaluation of the effectiveness of the partnership. Each individual employer may choose to substitute the OSHA 300 form for other forms of information, which conveys the same information.
Reduce the number of injuries, accidents and near misses resulting from “contacts with objects” (hazards associated with unsafe operation of powered industrial trucks), from “overexertion” (hazards associated with ergonomic issues, including unsafe lifting activities), and from “falls” (same level falls and fall hazards to a lower level.
Develop a system for the early identification and correction of the focused hazards (contacts with objects, overexertion, and falls) which has resulted in serious injuries and fatalities within their workplace.
Unless obtained during an OSHA inspection, any site-specific information provided to OSHA, by any of the participating employers of this Partnership shall be considered privileged, confidential, and protected from disclosure to outsiders, to the extent allowed by law, other than as necessary to accumulate industry-wide data, and shall not be relied on by OSHA to prove the existence of a citable violation of OSHA standards or the Section 5(a)(1) (General Duty Clause) of the OSH Act.

5) Employee Rights: This partnership does not preclude employees and/or employers from exercising any right provided under the OSH Act, nor does it abrogate any responsibility to comply with rules and regulations adopted pursuant to the Act.

6) Lehigh Career & Technical Institute’s Commitment/Role:

LCTI will provide safety and health technical assistance in the area of forklift safety, through instruction and assistance in the development of electronic training tools.
LCTI agrees to occasionally facilitate, broker and/or host technical safety and health meetings and training sessions at their site, if space is available and there are no conflicts with school activities.

7) PA/OSHA Consultation Program Commitment/Role:

The PA/OSHA Consultation Program will give participating employers a high priority for scheduling on-site consultation visits. They will also provide the employer with a report summarizing their findings and will assess the impact on workplace safety and health.
The PA/OSHA Consultation Program will provide resources to assist in the training and education of participating employers and their employees.

8) OSHA’s Commitment/Role:

Establish a mentoring program for those sites interested in participating in the OSHA/ PA/OSHA Consultation Program Deferral Program, Safety and Health Achievement Recognition Program (SHARP) of the PA/OSHA Consultation Program at IUP and/or OSHA’s Voluntary Protection Program (VPP), which along with other incentives provides exemptions from routine program-planned OSHA inspections.
Help identify (offsite), through the collection of OSHA300 data or site accident reports, the primary causal factors in injuries and illnesses, in particular the top hazards within this industrial group and develop feasible and useful countermeasures for correcting those hazards. Individual employers are not required, by virtue of this Agreement, to adopt or implement such countermeasures.
Provide information on training resources including attendance at available OSHA Training Institute courses, offered locally, and information on other available sources of training.
Provide interpretation or clarification as to the meaning and application of OSHA standards and policy, as they apply to utilities and their contractors.
As resources permit, participate in training sessions and meetings at the request of the employer.
Designate in the Area Office an experienced safety and health specialist to serve as a resource and liaison for partnership participants.

9) Evaluation/Verification: An evaluation of the partnership will be prepared annually by OSHA using the format in Appendix D. The evaluation will review the success of the partnership, lessons learned, and changes that will be made to meet the goals of the partnership.

10) Rights of the Parties and Employees: All partners remain subject to normal OSHA inspection procedures. The provisions of this agreement identified herein, shall not modify any legal or contractual rights and remedies. OSHA’s Partnerships provide groups of employers, employees and employee representatives, an opportunity to participate into an extended, voluntary, cooperative relationship with OSHA in order to encourage, assist, and recognize their efforts to eliminate serious hazards and achieve a high level of worker safety and health. Partnerships have proved to be valuable tools for both OSHA and its participants. By entering into a Partnership with a party, OSHA is not endorsing any of that party’s products or services; nor does the Agency enter into a Partnership with the purpose of promoting a particular party’s products or services.

Participation in this Partnership does not obligate an employer to implement any work practice, install or modify any equipment, or hire any individual as an employee or consultant. Actions taken by an employer in respect to its local workplace and operations, in furtherance of its participation in this Partnership, shall not necessarily be binding on or required by that employer in respect to workplaces and/or operations maintained elsewhere by that employer.

11) Termination: This agreement will terminate on May 25, 2008 which is three (3) years from the date of signing. If any signatory of this agreement wishes to terminate their participation prior to the established termination date, written notice of the intent to withdraw must be provided to all other signatories.

If OSHA chooses to withdraw its participation in the partnership, the entire agreement is terminated. Any signatory may also propose modification or amendment of the agreement.

Jean G. Kulp Area Director USDOL/OSHA - Allentown	Date	Dr. Clyde Hornberger Executive Director Lehigh Career & Technical Institute	Date
John M. Engler, Project Mgr PA/OSHA Consultation Program Indiana University of Pennsylvania	Date	David Rubright Adult Education Instructor Lehigh Career & Technical Institute	Date
David Cardell Material Handling Logistics Instructor Lehigh Career and Technical Institute	Date	Don Boyajian Walgreen Company 125 N. Commerce Way, Bethlehem, PA	Date
Bill Guffy Americold Logistics 651 Mill Road, Fogelsville, PA	Date	Mark Reardon Bridgestone/Firestone Company 8001 Industrial Blvd. Allentown, PA	Date
John Zagiel Overnite Transportation 342 Stokes Park Rd., Bethlehem, PA	Date
Employer		Employer

Appendix A – Participating Members

USDOL/OSHA – Allentown Area Office
Lehigh Career & Technical Institute, Schnecksville, PA 18078
PA/OSHA Consultation Program at Indiana University of Pennsylvania
Walgreens Co. – 125 N. Commerce Way, Bethlehem, PA 18017
Americold Logistics – 651 Mill Road, Fogelsville, PA 18051
Bridgestone Firestone Northeast Dist. Ctr. – 8001 Industrial Blvd. Allentown, PA 18106
Overnite Transportation – 342 Stokes Park Road, Bethlehem, PA 18017

Appendix B

Occupational Safety and Health Program
Assessment Profile

Each of the elements and factors of the Profile may be scored from 1 to 5, indicating the level of the safety and health program, as follows:

Overall Score	Level of Safety and Health Program
5	Outstanding program
4	Superior program
3	Basic program
2	Developmental program
1	No program or ineffective program

Scoring. Score the establishment on each of the factors and elements after obtaining the necessary information to do so. These shall be given a score of 1, 2, 3, 4, or 5.

Refer to the Tables, below, as appropriate, to ensure that the score given to a factor corresponds to the descriptor that best fits the worksite. Determine scores for each of the six elements as follows:
The score for the Management Leadership and Employee Participation element shall be whichever is the lowest of the following:
The score for the "Management Leadership" factor, or
The score for the "Employee Participation" factor, or
The average score for all four factors.
For the sixth element, Training, just determine the level 1-5 that best fits the worksite and note it in the appropriate box.
For each of the other four elements, average the scores for the factors.
If the element or factor does not apply to the worksite being inspected, a notation of "Not Applicable" shall be made in the space provided. This shall be represented by "N/A". This shall not affect the score.

Overall Score. An "Overall Score" for the worksite will be the average of the six individual scores for elements, rounded to the nearest whole number (1, 2, 3, 4, or 5). Round up from one-half (.5) or greater; round down from less than one-half (.5).

EXAMPLE:


2.5 + 2.7 + 2.3 + 3.0 + 2.3 + 2.0 =	14.8/6	=	2.467	=	2 Profile Score

Tables

The text in each block provides a description of the program element or factor that corresponds to the level of program that the employer has implemented in the workplace.
To avoid duplicative language, each level should be understood as containing all positive factors included in the level below it. Similarly, each element score should be understood as containing all positive factors of the element scores below it. That is, a 3 is at least as good as a 2; a 4 is at least as good as a 3, and so on.
The descriptors are intended as brief illustrations of a workplace at a particular level. In exercising their professional judgment, compliance officers should proceed with the understanding that the descriptor that "best fits" will not necessarily match the workplace exactly or in literal detail.

MANAGEMENT LEADERSHIP and EMPLOYEE PARTICIPATION
Management Leadership
Visible management leadership provides the motivating force for an effective safety and health program. [1989 Voluntary Safety and Health Program Management Guidelines, (b)(1) and (c)(1)]
1	Management demonstrates no policy, goals, objectives, or interest in safety and health issues at this worksite.
2	Management sets and communicates safety and health policy and goals, but remains detached from all other safety and health efforts.
3	Management follows all safety and health rules, and gives visible support to the safety and health efforts of others.
4	Management participates in significant aspects of the site's safety and health program, such as site inspections, incident reviews, and program reviews. Incentive programs that discourage reporting of accidents, symptoms, injuries, or hazards are absent. Other incentive programs may be present.
5	Site safety and health issues are regularly included on agendas of management operations meetings. Management clearly demonstrates--by involvement, support, and example--the primary importance of safety and health for everyone on the worksite. Performance is consistent and sustained or has improved over time.
MANAGEMENT LEADERSHIP and EMPLOYEE PARTICIPATION
Employee Participation
Employee participation provides the means through which workers identify hazards, recommend and monitor abatement, and otherwise participate in their own protection. [Guidelines, (b)(1) and (c)(1)]
1	Worker participation in workplace safety and health concerns is not encouraged. Incentive programs are present which have the effect of discouraging reporting of incidents, injuries, potential hazards or symptoms. Employees/employee representatives are not involved in the safety and health program.
2	Workers and their representatives can participate freely in safety and health activities at the worksite without fear of reprisal. Procedures are in place for communication between employer and workers on safety and health matters. Worker rights under the Occupational Safety and Health Act to refuse or stop work that they reasonably believe involves imminent danger are understood by workers and honored by management. Workers are paid while performing safety activities.
3	Workers and their representatives are involved in the safety and health program, involved in inspection of work area, and are permitted to observe monitoring and receive results. Workers' and representatives' right of access to information is understood by workers and recognized by management. A documented procedure is in place for raising complaints of hazards or discrimination and receiving timely employer responses.
4	Workers and their representatives participate in workplace analysis, inspections and investigations, and development of control strategies throughout facility, and have necessary training and education to participate in such activities. Workers and their representatives have access to all pertinent health and safety information, including safety reports and audits. Workers are informed of their right to refuse job assignments that pose serious hazards to themselves pending management response.
5	Workers and their representatives participate fully in development of the safety and health program and conduct of training and education. Workers participate in audits, program reviews conducted by management or third parties, and collection of samples for monitoring purposes, and have necessary training and education to participate in such activities. Employer encourages and authorizes employees to stop activities that present potentially serious safety and health hazards.

MANAGEMENT LEADERSHIP and EMPLOYEE PARTICIPATION
Implementation
Implementation means tools, provided by management, that include: -- budget -- information -- personnel -- assigned responsibility -- adequate expertise and authority -- means to hold responsible persons accountable (line accountability) -- program review procedures. [Guidelines, (b)(1) and (c)(1)]
1	Tools to implement a safety and health program are inadequate or missing.
2	Some tools to implement a safety and health program are adequate and effectively used; others are ineffective or inadequate. Management assigns responsibility for implementing a site safety and health program to identified person(s). Management's designated representative has authority to direct abatement of hazards that can be corrected without major capital expenditure.
3	Tools to implement a safety and health program are adequate, but are not all effectively used. Management representative has some expertise in hazard recognition and applicable OSHA requirements. Management keeps or has access to applicable OSHA standards at the facility, and seeks appropriate guidance information for interpretation of OSHA standards. Management representative has authority to order/purchase safety and health equipment.
4	All tools to implement a safety and health program are more than adequate and effectively used. Written safety procedures, policies, and interpretations are updated based on reviews of the safety and health program. Safety and health expenditures, including training costs and personnel, are identified in the facility budget. Hazard abatement is an element in management performance evaluation.
5	All tools necessary to implement a good safety and health program are more than adequate and effectively used. Management safety and health representative has expertise appropriate to facility size and process, and has access to professional advice when needed. Safety and health budgets and funding procedures are reviewed periodically for adequacy.
MANAGEMENT LEADERSHIP and EMPLOYEE PARTICIPATION
Contractor Safety
Contractor safety: An effective safety and health program protects all personnel on the worksite, including the employees of contractors and subcontractors. It is the responsibility of management to address contractor safety. [Guidelines, (b)(1) and (c)(1)]
1	Management makes no provision to include contractors within the scope of the worksite's safety and health program.
2	Management policy requires contractor to conform to OSHA regulations and other legal requirements.
3	Management designates a representative to monitor contractor safety and health practices, and that individual has authority to stop contractor practices that expose host or contractor employees to hazards. Management informs contractor and employees of hazards present at the facility.
4	Management investigates a contractor's safety and health record as one of the bidding criteria.
5	The site's safety and health program ensures protection of everyone employed at the worksite, i.e., regular full-time employees, contractors, temporary and part-time employees.

WORKPLACE ANALYSIS
Survey and Hazard Analysis
Survey and hazard analysis: An effective, proactive safety and health program will seek to identify and analyze all hazards. In large or complex workplaces, components of such analysis are the comprehensive survey and analyses of job hazards and changes in conditions. [Guidelines, (c)(2)(i)]
1	No system or requirement exists for hazard review of planned/changed/new operations. There is no evidence of a comprehensive survey for safety or health hazards or for routine job hazard analysis.
2	Surveys for violations of standards are conducted by knowledgeable person(s), but only in response to accidents or complaints. The employer has identified principal OSHA standards which apply to the worksite.
3	Process, task, and environmental surveys are conducted by knowledgeable person(s) and updated as needed and as required by applicable standards. Current hazard analyses are written (where appropriate) for all high-hazard jobs and processes; analyses are communicated to and understood by affected employees. Hazard analyses are conducted for jobs/ tasks/workstations where injury or illnesses have been recorded.
4	Methodical surveys are conducted periodically and drive appropriate corrective action. Initial surveys are conducted by a qualified professional. Current hazard analyses are documented for all work areas and are communicated and available to all the workforce; knowledgeable persons review all planned/changed/new facilities, processes, materials, or equipment.
5	Regular surveys including documented comprehensive workplace hazard evaluations are conducted by certified safety and health professional or professional engineer, etc. Corrective action is documented and hazard inventories are updated. Hazard analysis is integrated into the design, development, implementation, and changing of all processes and work practices.
WORKPLACE ANALYSIS
Inspection
Inspection: To identify new or previously missed hazards and failures in hazard controls, an effective safety and health program will include regular site inspections. [Guidelines, (c)(2)(ii)]
1	No routine physical inspection of the workplace and equipment is conducted.
2	Supervisors dedicate time to observing work practices and other safety and health conditions in work areas where they have responsibility.
3	Competent personnel conduct inspections with appropriate involvement of employees. Items in need of correction are documented. Inspections include compliance with relevant OSHA standards. Time periods for correction are set.
4	Inspections are conducted by specifically trained employees, and all items are corrected promptly and appropriately. Workplace inspections are planned, with key observations or check points defined and results documented. Persons conducting inspections have specific training in hazard identification applicable to the facility. Corrections are documented through follow-up inspections. Results are available to workers.
5	Inspections are planned and overseen by certified safety or health professionals. Statistically valid random audits of compliance with all elements of the safety and health program are conducted. Observations are analyzed to evaluate progress.
WORKPLACE ANALYSIS
Hazard Reporting
A reliable hazard reporting system enables employees, without fear of reprisal, to notify management of conditions that appear hazardous and to receive timely and appropriate responses. [Guidelines, (c)(2)(iii)]
1	No formal hazard reporting system exists, or employees are reluctant to report hazards.
2	Employees are instructed to report hazards to management. Supervisors are instructed and are aware of a procedure for evaluating and responding to such reports. Employees use the system with no risk of reprisals.
3	A formal system for hazard reporting exists. Employee reports of hazards are documented, corrective action is scheduled, and records maintained.
4	Employees are periodically instructed in hazard identification and reporting procedures. Management conducts surveys of employee observations of hazards to ensure that the system is working. Results are documented.
5	Management responds to reports of hazards in writing within specified time frames. The workforce readily identifies and self-corrects hazards; they are supported by management when they do so.
ACCIDENT and RECORD ANALYSIS
Accident Investigation
Accident investigation: An effective program will provide for investigation of accidents and "near miss" incidents, so that their causes, and the means for their prevention, are identified. [Guidelines, (c)(2)(iv)]
1	No investigation of accidents, injuries, near misses, or other incidents is conducted.
2	Some investigation of incidents takes place, but root cause may not be identified, and correction may be inconsistent. Supervisors prepare injury reports for lost time cases.
3	OSHA-101 is completed for all recordable incidents. Reports are generally prepared with cause identification and corrective measures prescribed.
4	OSHA-recordable incidents are always investigated, and effective prevention is implemented. Reports and recommendations are available to employees. Quality and completeness of investigations are systematically reviewed by trained safety personnel.
5	All loss-producing accidents and "near-misses" are investigated for root causes by teams or individuals that include trained safety personnel and employees.
ACCIDENT and RECORD ANALYSIS
Data Analysis
Data Analysis: An effective program will analyze injury and illness records for indications of sources and locations of hazards, and jobs that experience higher numbers of injuries. By analyzing injury and illness trends over time, patterns with common causes can be identified and prevented. [Guidelines, (c)(2)(v)]
1	Little or no analysis of injury/illness records; records (OSHA 200/101, exposure monitoring) are kept or conducted.
2	Data is collected and analyzed, but not widely used for prevention. OSHA - 101 is completed for all recordable cases. Exposure records and analyses are organized and are available to safety personnel.
3	Injury/illness logs and exposure records are kept correctly, are audited by facility personnel, and are essentially accurate and complete. Rates are calculated so as to identify high risk areas and jobs. Workers compensation claim records are analyzed and the results used in the program. Significant analytical findings are used for prevention.
4	Employer can identify the frequent and most severe problem areas, the high risk areas and job classifications, and any exposures responsible for OSHA recordable cases. Data are fully analyzed and effectively communicated to employees. Illness/injury data are audited and certified by a responsible person.
5	All levels of management and the workforce are aware of results of data analyses and resulting preventive activity. External audits of accuracy of injury and illness data, including review of all available data sources are conducted. Scientific analysis of health information, including non-occupational data bases is included where appropriate in the program.

HAZARD PREVENTION and CONTROL
Hazard Control
Hazard Control: Workforce exposure to all current and potential hazards should be prevented or controlled by using engineering controls wherever feasible and appropriate, work practices and administrative controls, and personal protective equipment (PPE). [Guidelines, (c)(3)(i)]
1	Hazard control is seriously lacking or absent from the facility.
2	Hazard controls are generally in place, but effectiveness and completeness vary. Serious hazards may still exist. Employer has achieved general compliance with applicable OSHA standards regarding hazards with a significant probability of causing serious physical harm. Hazards that have caused past injuries in the facility have been corrected.
3	Appropriate controls (engineering, work practice, and administrative controls, and PPE) are in place for significant hazards. Some serious hazards may exist. Employer is generally in compliance with voluntary standards, industry practices, and manufacturers' and suppliers' safety recommendations. Documented reviews of needs for machine guarding, energy lockout, ergonomics, materials handling, bloodborne pathogens, confined space, hazard communication, and other generally applicable standards have been conducted. The overall program tolerates occasional deviations.
4	Hazard controls are fully in place, and are known and supported by the workforce. Few serious hazards exist. The employer requires strict and complete compliance with all OSHA, consensus, and industry standards and recommendations. All deviations are identified and causes determined.
5	Hazard controls are fully in place and continually improved upon based on workplace experience and general knowledge. Documented reviews of needs are conducted by certified health and safety professionals or professional engineers, etc.
HAZARD PREVENTION and CONTROL
Maintenance
Maintenance: An effective safety and health program will provide for facility and equipment maintenance, so that hazardous breakdowns are prevented. [Guidelines, (c)(3)(ii)]
1	No preventive maintenance program is in place; break-down maintenance is the rule.
2	There is a preventive maintenance schedule, but it does not cover everything and may be allowed to slide or performance is not documented. Safety devices on machinery and equipment are generally checked before each production shift.
3	A preventive maintenance schedule is implemented for areas where it is most needed; it is followed under normal circumstances. Manufacturers' and industry recommendations and consensus standards for maintenance frequency are complied with. Breakdown repairs for safety related items are expedited. Safety device checks are documented. Ventilation system function is observed periodically.
4	The employer has effectively implemented a preventive maintenance schedule that applies to all equipment. Facility experience is used to improve safety-related preventative maintenance scheduling.
5	There is a comprehensive safety and preventive maintenance program that maximizes equipment reliability.
HAZARD PREVENTION and CONTROL
Medical Program
An effective safety and health program will include a suitable medical program where it is appropriate for the size and nature of the workplace and its hazards. [Guidelines, (c)(3)(iv)]
1	Employer is unaware of, or unresponsive to medical needs. Required medical surveillance, monitoring, and reporting are absent or inadequate.
2	Required medical surveillance, monitoring, removal, and reporting responsibilities for applicable standards are assigned and carried out, but results may be incomplete or inadequate.
3	Medical surveillance, removal, monitoring, and reporting comply with applicable standards. Employees report early signs/symptoms of job-related injury or illness and receive appropriate treatment.
4	Health care providers provide follow-up on employee treatment protocols and are involved in hazard identification and control in the workplace. Medical surveillance addresses conditions not covered by specific standards. Employee concerns about medical treatment are documented and responded to.
5	Health care providers are on-site for all production shifts and are involved in hazard identification and training. Health care providers periodically observe the work areas and activities and are fully involved in hazard identification and training.
EMERGENCY RESPONSE
Emergency Preparedness
Emergency preparedness: There should be appropriate planning, training/drills, and equipment for response to emergencies. Note: In some facilities the employer plan is to evacuate and call the fire department. In such cases, only applicable items listed below should be considered. [Guidelines, (c)(3)(iii) and (iv)]
1	Little or no effective effort to prepare for emergencies.
2	Emergency response plans for fire, chemical, and weather emergencies as required by 29 CFR 1910.38, 1910.120, or 1926.35 are present. Training is conducted as required by the applicable standard. Some deficiencies may exist.
3	Emergency response plans have been prepared by persons with specific training. Appropriate alarm systems are present. Employees are trained in emergency procedures. The emergency response extends to spills and incidents in routine production. Adequate supply of spill control and PPE appropriate to hazards on site is available.
4	Evacuation drills are conducted no less than annually. The plan is reviewed by a qualified safety and health professional.
5	Designated emergency response team with adequate training is on-site. All potential emergencies have been identified. Plan is reviewed by the local fire department. Plan and performance are reevaluated at least annually and after each significant incident. Procedures for terminating an emergency response condition are clearly defined.
EMERGENCY RESPONSE
First Aid
First aid/emergency care should be readily available to minimize harm if an injury or illness occurs. [Guidelines, (c)(3)(iii) and (iv)]
1	Neither on-site nor nearby community aid (e.g., emergency room) can be ensured.
2	Either on-site or nearby community aid is available on every shift.
3	Personnel with appropriate first aid skills commensurate with likely hazards in the workplace and as required by OSHA standards (e.g., 1910.151, 1926.23) are available. Management documents and evaluates response time on a continuing basis.
4	Personnel with certified first aid skills are always available on-site; their level of training is appropriate to the hazards of the work being done. Adequacy of first aid is formally reviewed after significant incidents.
5	Personnel trained in advanced first aid and/or emergency medical care are always available on-site. In larger facilities a health care provider is on-site for each production shift.
SAFETY and HEALTH TRAINING
Safety and health training should cover the safety and health responsibilities of all personnel who work at the site or affect its operations. It is most effective when incorporated into other training about performance requirements and job practices. It should include all subjects and areas necessary to address the hazards at the site. [Guidelines, (b)(4) and (c)(4)]
1	Facility depends on experience and peer training to meet needs. Managers/supervisors demonstrate little or no involvement in safety and health training responsibilities.
2	Some orientation training is given to new hires. Some safety training materials (e.g., pamphlets, posters, videotapes) are available or are used periodically at safety meetings, but there is little or no documentation of training or assessment of worker knowledge in this area. Managers generally demonstrate awareness of safety and health responsibilities, but have limited training themselves or involvement in the site's training program.
3	Training includes OSHA rights and access to information. Training required by applicable standards is provided to all site employees. Supervisors and managers attend training in all subjects provided to employees under their direction. Employees can generally demonstrate the skills/knowledge necessary to perform their jobs safely. Records of training are kept and training is evaluated to ensure that it is effective.
4	Knowledgeable persons conduct safety and health training that is scheduled, assessed, and documented, and addresses all necessary technical topics. Employees are trained to recognize hazards, violations of OSHA standards, and facility practices. Employees are trained to report violations to management. All site employees--including supervisors and managers--can generally demonstrate preparedness for participation in the overall safety and health program. There are easily retrievable scheduling and record keeping systems.
5	Knowledgeable persons conduct safety and health training that is scheduled, assessed, and documented. Training covers all necessary topics and situations, and includes all persons working at the site (hourly employees, supervisors, managers, contractors, part-time and temporary employees). Employees participate in creating site-specific training methods and materials. Employees are trained to recognize inadequate responses to reported program violations. Retrievable record keeping system provides for appropriate retraining, makeup training, and modifications to training as the result of evaluations.

Appendix C - Safety and Health Program Assessment Worksheet

Request Number

Visit Number

Visit Date

Employer

File No.

Overall Score (circle one): 0 1 2 3

Legend:

0 = No; 1 = No, Needs major improvement; 2 = Yes, Needs minor improvement; 3 = Yes;
NA = Not Applicable; NE = Not Evaluated; * = Stretch Items Attribute of Excellence

1. Hazard Anticipation and Detection
1. A comprehensive, baseline hazard survey has been conducted within the past five (5) years.	0	1	2	3	NA	NE
Comments:
2. Effective safety and health self-inspections are performed regularly.	0	1	2	3	NA	NE
Comments:
3. Effective surveillance of established hazard controls is conducted.	0	1	2	3	NA	NE
Comments:
4. An effective hazard reporting system exists.	0	1	2	3	NA	NE
Comments:
5. Change analysis is performed whenever a change in facilities, equipment, materials, or processes occurs.	0	1	2	3	NA	NE
Comments:
6. Accidents are investigated for root causes.	0	1	2	3	NA	NE
Comments:
7. Material Safety Data Sheets are used to reveal potential hazards associated with chemical products in the workplace.	0	1	2	3	NA	NE
Comments:
8. Effective job hazard analysis is performed.	0	1	2	3	NA	NE
Comments:
9. Expert hazard analysis is performed.	0	1	2	3	NA	NE
Comments:
10. *Incidents are investigated for root causes.	0	1	2	3	NA	NE
Comments:
2. Hazard Prevention and Control
11. Feasible engineering controls are in place.	0	1	2	3	NA	NE
Comments:
12. Effective safety and health rules and work practices are in place.	0	1	2	3	NA	NE
Comments:
13. Applicable OSHA-mandated programs are effectively in place.	0	1	2	3	NA	NE
Comments:
14. Personal protective equipment is effectively used.	0	1	2	3	NA	NE
Comments:
15. Housekeeping is properly maintained.	0	1	2	3	NA	NE
Comments:
16. The organization is properly prepared for emergency situations.	0	1	2	3	NA	NE
Comments:
17. The organization has an effective plan for providing competent emergency medical care to employees and others present at the site.	0	1	2	3	NA	NE
Comments:
18. *Effective preventive maintenance is performed.	0	1	2	3	NA	NE
Comments:
19. An effective procedure for tracking hazard correction is in place.	0	1	2	3	NA	NE
Comments:
3. Planning and Evaluation
20. Workplace injury/illness data are effectively analyzed.	0	1	2	3	NA	NE
Comments:
21. Hazard incidence data are effectively analyzed.	0	1	2	3	NA	NE
Comments:
22. A safety and health goal and supporting objectives exist.	0	1	2	3	NA	NE
Comments:
23. An action plan designed to accomplish the organizations safety and health objectives is in place.	0	1	2	3	NA	NE
Comments:
24. A review of in-place OSHA-mandated programs is conducted at least annually.	0	1	2	3	NA	NE
Comments:
25. *A review of the overall safety and health management system is conducted at least annually.	0	1	2	3	NA	NE
Comments:
4. Administration and Supervision
26. Safety and health program tasks are each specifically assigned to a person or position for performance or coordination.	0	1	2	3	NA	NE
Comments:
27. Each assignment of safety and health responsibility is clearly communicated.	0	1	2	3	NA	NE
Comments:
28. *An accountability mechanism is included with each assignment of safety and health responsibility.	0	1	2	3	NA	NE
Comments:
29. Individuals with assigned safety and health responsibilities have the necessary knowledge, skills, and timely information to perform their duties.	0	1	2	3	NA	NE
Comments:
30. Individuals with assigned safety and health responsibilities have the authority to perform their duties.	0	1	2	3	NA	NE
Comments:
31. Individuals with assigned safety and health responsibilities have the resources to perform their duties.	0	1	2	3	NA	NE
Comments:
32. Organizational policies promote the performance of safety and health responsibilities.	0	1	2	3	NA	NE
Comments:
33. Organizational policies result in correction of non-performance of safety and health responsibilities.	0	1	2	3	NA	NE
Comments:
5. Safety and Health Training
34. Employees receive appropriate safety and health training.	0	1	2	3	NA	NE
Comments:
35. New employee orientation includes applicable safety and health information.	0	1	2	3	NA	NE
Comments:
36. Supervisors receive appropriate safety and health training.	0	1	2	3	NA	NE
Comments:
37. *Supervisors receive training that covers the supervisory aspects of their safety and health responsibilities.	0	1	2	3	NA	NE
Comments:
38. Safety and health training is provided to managers.	0	1	2	3	NA	NE
Comments:
39. *Relevant safety and health aspects are integrated into management training.	0	1	2	3	NA	NE
Comments:
6. Management Leadership
40. Top management policy establishes clear priority for safety and health.	0	1	2	3	NA	NE
Comments:
41. Top management considers safety and health to be a line rather than a staff function.	0	1	2	3	NA	NE
Comments:
42. *Top management provides competent safety and health staff support to line managers and supervisors.	0	1	2	3	NA	NE
Comments:
43. Managers personally follow safety and health rules.	0	1	2	3	NA	NE
Comments:
44. Managers delegate the authority necessary for personnel to carry out their assigned safety and health responsibilities effectively.	0	1	2	3	NA	NE
Comments:
45. Managers allocate the resources needed to properly support the organizations safety and health system.	0	1	2	3	NA	NE
Comments:
46. Managers assure that appropriate safety and health training is provided.	0	1	2	3	NA	NE
Comments:
47. Managers support fair and effective policies that promote safety and health performance.	0	1	2	3	NA	NE
Comments:
48. Top management is involved in the planning and evaluation osafety and health performance.	0	1	2	3	NA	NE
Comments:
49. Top management values employee involvement and participation in safety and health issues.	0	1	2	3	NA	NE
Comments:
7. Employee Participation
50. There is an effective process to involve employees in safety and health issues.	0	1	2	3	NA	NE
Comments:
51. Employees are involved in organizational decision making in regard to safety and health policy.	0	1	2	3	NA	NE
Comments:
52. Employees are involved in organizational decision making in regard to the allocation of safety and health resources.	0	1	2	3	NA	NE
Comments:
53. Employees are involved in organizational decision making in regard to safety and health training.	0	1	2	3	NA	NE
Comments:
54. Employees participate in hazard detection activities.	0	1	2	3	NA	NE
Comments:
55. Employees participate in hazard prevention and control activities.	0	1	2	3	NA	NE
Comments:
56. *Employees participate in the safety and health training of co-workers.	0	1	2	3	NA	NE
Comments:
57. Employees participate in safety and health planning activities.	0	1	2	3	NA	NE
Comments:
58. Employees participate in the evaluation of safety and health performance.	0	1	2	3	NA	NE
Comments:

Appendix D

OSHA Strategic Partnership Program Annual Partnership Evaluation Report
Warehousing Logistics and Material Handling Safety Partnership
Partnership I.D. #299

Cover Sheet

Partnership Name

Purpose of Partnership

Goals of Partnership
Goal	Strategy	Measure

Anticipated Outcomes

Strategic Management Plan Target Areas (check one)
	Construction	Manufacturing Amputations
	Non-Construction
Strategic Management Plan Areas of Emphasis (check all applicable)
	Amputations in Construction	Oil and Gas Field Services
	Blast Furnaces and Basic Steel Products	Preserve Fruits and Vegetables
	Blood Lead Levels	Public Warehousing and Storage
	Concrete, Gypsum and Plaster Products	Ship/Boat Building and Repair
	Ergo/Musculoskeletal	Silica-Related Disease
	Landscaping/Horticultural Services

Section 1 General Partnership Information

Date of Evaluation Report

Evaluation Period
Start Date		End Date

Evaluation Contact Person
Originating Office

Partnership Coverage
# Active Employers		# Active Employees

Industry Coverage (note range or specific SIC and NAICS for each partner)
Partner	SIC	NAICS

Section 2 Activities Performed

Note whether an activity was required by the OSP and whether it was performed
	Required	Performed
a. Training
b. Consultation Visits
c. Safety and Health Management Systems Reviewed/Developed
d. Technical Assistance
e. VPP-Focused Activities
f. OSHA Enforcement Inspections
g. Offsite Verifications
h. Onsite Non-Enforcement Interactions
i. Participant Self-Inspections
j. Other Activities

2a. Training (if performed, provide the following totals)
Training sessions conducted by OSHA staff
Training sessions conducted by non-OSHA staff
Employees trained
Training hours provided to employees
Supervisors/managers trained
Training hours provided to supervisors/managers
Comments/Explanations (briefly describe activities, or explain if activity required but not performed)

2b. Consultation Visits (if performed, provide the following total)
Consultation visits to partner sites
Comments/Explanations (briefly describe activities, or explain if activity required but not performed)

2c. Safety and Health Management Systems (if performed, provide the following total)
Number of systems implemented or improved using the 1989 Guidelines as a model
Comments/Explanations (briefly describe activities, or explain if activity required but not performed)

2d. Technical Assistance (if performed, note type and by whom)
	Provided by OSHA Staff	Provided by Partners	Provided by Other Party
Conference/Seminar Participation
Interpretation/Explanation of Standards or OSHA Policy
Abatement Assistance
Speeches
Other (please specify)
Comments/Explanations (briefly describe activities, or explain if activity required but not performed)

2e. VPP-Focused Activities (if performed, provide the following totals)
Partners/participants actively seeking VPP participation
Applications submitted
VPP participants
Comments/Explanations (briefly describe activities, or explain if activity required but not performed)

2f. OSHA Enforcement Activity (if performed, provide the following totals for any programmed, unprogrammed, and verification-related inspections)
OSHA enforcement inspections conducted
OSHA enforcement inspections in compliance
OSHA enforcement inspections with violations cited
Average number of citations classified as Serious, Repeat, and Willful
Comments/Explanations (briefly describe activities, or explain if activity required but not performed)

2g. Offsite Verification (if performed provide the following total)
Offsite verifications performed
Comments/Explanations (briefly describe activities, or explain if activity required but not performed)

2h. Onsite Non-Enforcement Verification (if performed provide the following total)
Onsite non-enforcement verifications performed
Comments/Explanations (briefly describe activities, or explain if activity required but not performed)

2i. Participant Self-Inspections (if performed provide the following totals)
Self-inspections performed
Hazards and/or violations identified and corrected/abated
Comments/Explanations (briefly describe activities, or explain if activity required but not performed)

2j. Other Activities (briefly describe other activities performed)

Section 3 Illness and Injury Information*

Year	Hours	Total Cases	TCIR	# of Days Away from Work Restricted and Transferred Activity Cases	DART
2002
2003
2004
Total
Three-Year Rate (2002-2004)
BLS National Average for 2003
Baseline

Comments

*Sample Chart – not required format

Section 4 Partnership Plans, Benefits, and Recommendations

Changes and Challenges (check all applicable)
	Changes	Challenges
Management Structure
Participants
Data Collection
Employee Involvement
OSHA Enforcement Inspections
Partnership Outreach
Training
Other (specify)
Comments

Plans to Improve (check all applicable)
	Improvements	N/A
Meet more often
Improve data collection
Conduct more training
Change goals
Comments

Partnership Benefits (check all applicable)
Increased safety and health awareness
Improved relationship with OSHA
Improved relationship with employers
Improved relationship with employees or unions
Increased number of participants
Other (specify)
Comments

Status Recommendation
Partnership Completed
Continue/Renew
Continue with the following provisions:

Terminate (provide explanation)

Back to Top www.osha.gov		www.dol.gov
Contact Us \| Freedom of Information Act \| Customer Survey Privacy and Security Statement \| Disclaimers
Occupational Safety & Health Administration 200 Constitution Avenue, NW Washington, DC 20210		Page last updated: 12/27/2005