A. Follow-up Planning Requirements

Each grantee will be required to develop a Project Operating Plan to reflect the approved project design and funding parameters in the grant award. The Project Operating Plan must be completed within 90 calendar days following grant award and be transmitted to the Regional Office upon completion. In cases of emergency grant awards, the Project Operating Plan will be due 60 calendar days following approval of the full application.

The Operating Plan must include the following elements:

1. REGULAR PROJECTS
   
   
   • Updated information since submission of the application that is not required in a grant modification
   • The layoff schedules (i.e., dates and number of affected workers) for all approved target group employers
   • Status and results of all required Rapid Response activities, as applicable
   • Copies of signed agreements with each proposed Project Operator, including:
   • A staffing plan that describes proposed staffing by job title, full-time equivalent staff to be assigned, salary, and benefits rates for each staff position.
   • Listing of all sites and organizations that will provide services to participants, including a description of service coordination arrangements with One-Stop Center operators and partners.
   • Summary profile of the reemployment barriers that have been identified among the target group of participants and description of the implications of the profile on the project service design.
   • Description of the job placement strategy for the project, including services to be provided to both participants and employers.
   • Copy of local area service policies - specifically training, supportive services and NRPs - that will be used on the project, as authorized to be modified by the grant award.
   • Description of the role to be played by the local Workforce Investment Board(s) in management and oversight of the project.
   • Description of the monitoring responsibilities and procedures that will be followed by the grantee.

   If the grantee has requested administrative and project management funds in excess of the cost limitation:

   • A workplan, line item budget and staffing for the activities to be undertaken.
   
   
   
2. DISASTER PROJECTS (Temporary Employment Component)
   
   
   • Description of the coordination between FEMA (and other agencies, such as HUD and HHS) and the project including what services each entity is contributing towards the recovery needs of the affected area.
   • Updated information on all community planning activities completed to date
   • Status of participant recruitment activities
   • Copies of signed agreements with each proposed Project Operator
   
   
   
3. TRADE-WIA DUAL ENROLLMENT PROJECTS

   Updated information since submission of the application that is not required in a grant modification:

   The layoff schedules (i.e., dates and number of affected workers) for all approved target group employers.

   • Status and results of all required Rapid Response activities, as applicable.
   • Description of governing policies

   Where different state organization entities are responsible for administering the TAA and WIA programs:

   • a description of the procedures that are being used to co-enroll and integrate funding sources into a single plan of assistance to project participants.
   • Copies of signed agreements with each proposed Project Operator

   For each NEG, the Operating Plan will be one source of information to be reviewed by ETA staff in determining future funding needs for the project. The existence and completeness of the Operating Plan will be a pre-condition for the release of additional funding increments.

B. Project Oversight

In addition to the review of the Project Operating Plan, each project will be reviewed on-site at least once by ETA staff. The purpose of this review will be to verify core compliance factors such as participant eligibility and adequate financial management, assess the effectiveness of participant service policies and processes in achieving project performance goals, and evaluate the need for funds to complete the project. This review will occur between six months following the date of grant award and the project midpoint. This review will include the operations of both the grantee and the project operators. Where multiple project operators are involved, the grantee will be expected to participate in the review of operations at the project operator level.

For Disaster projects, on-site reviews will generally occur within six months of the grant award.