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The required forms for OVC discretionary funding
are in PDF format and organized as—
OVC requires that applications for discretionary funding include the
following forms, as applicable:
Accounting
System and Financial Capability Questionnaire Form
Form for new grantees who have not received federal funds in the past.
Application
for Federal Assistance (SF 424) Form
This cover sheet form is required for all applications for federal funding.
Instructions for completing the form are included.
Assurances
Form
This form must be signed by all applicants to assure and certify compliance
with all federal statutes, regulations, policies, guidelines, and requirements.
Budget
Detail Worksheet Form
The Budget Detail Worksheet may be used as a guide to assist applicants
in the preparation of the budget and budget narrative. Although this form
is preferred, applicants may submit the budget and budget narrative using
this form or in the format of their choice.
Certification
Regarding Lobbying, Debarment, Suspension, and Other Responsibility Matters
Forms must be signed by recipients of federal grants or cooperative agreements
to indicate compliance with regulations concerning lobbying, a drug-free
workplace, and other matters.
Civil
Rights Information Form
Form required for all applicants or grantees to provide information about
the person who ensures all civil rights requirements are met.
Disclosure
Form to Report Lobbying
Form must be signed by all grantees to disclose information concerning
lobbying activities.
Model Privacy Certificates
DOJ regulations require that a Privacy Certificate be submitted as part of any application for a project in which information identifiable to a private person will be collected for research or statistical purposes. These examples can be used as a guide for applicants in the preparation of the certificates.
Model form 1 (32 kb PDF) - adapted from sample used by NIJ.
Model form 2 (20 kb PDF) - adapted from sample used by BJA.
Single
Audit Act Information Form
Required only for recipients who expend $300,000 or more of federal funds
during the fiscal year.
OVC requires discretionary grantees to file two types of reports once
funding has been awarded. The PDFs of these report forms are linked below.
Categorical Assistance Progress Report Form (nonfillable version)
This form is often referred to as a "Progress Report." It must be filed online, twice a year through OJP's Grants Management System. A final Progress Report is due 90 days after
the end date of a grant award.
To learn more about progress report forms and how to submit them online, visit OJP's training support center, which presents the latest in training and support from OJP:
Financial
Status Report (SF 269) Form
This form must be filed quarterly. A final SF 269 is due 90 days following
the closeout of a grant award. Instructions for completing the form are
on page 2 of the file.
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