Health and Safety Training and Examination Records.
Unclassified.
Qualification and Certification Unit, Educational Policy and
Development, Mine Safety and Health Administration, PO Box 25367 (DFC), Denver,
Colorado 80225.
Miners, mining industry personnel, State and Federal employees who have
taken MSHA approved training courses to attain skills to become qualified and
certified to complete mining tasks.
These records contain mine ID number, training course codes,
instructor's's name, date of training, name and social security number of
persons who have taken training and examinations to become qualified and/or
certified.
30 U.S.C. 825, 877(i), 952.
The primary uses of the records are to (a) maintain records of training
and examination of individual miners, mining industry personnel, and State and
Federal employees who have taken MSHA approved training courses; (b) issue
qualification and/or certification cards to individuals who become qualified or
certified under the law, as appropriate; (c) issue qualification cards to
instructors authorized to teach MSHA approved training courses; (d) provide
information to monitor and expand safety training programs; (e) verify that
individuals have completed required training; (f) report training data in
various formats for a variety of uses, particularly, reporting to Congress,
publication.
Disclosures may be made (a) to mine operators requesting information to
verify training required by law; (b) to labor organizations requesting
information on training status of its members; (c) to mine operators'
associations which require training for policy and programming utilization; (d)
to appropriate Federal, State, tribal governments, local or foreign agencies
responsible for investigating or prosecuting the violation of, or for enforcing
or implementing, a statute, rule, regulation, order or license.
None.
Training documents are microfilmed; then, they are entered into
computer files.
Computerized records are indexed and accessed by mine identification
and individual social security numbers. Microfilm records are retrieved on
basis of cycle number, social security number, mine identification numbers,
date and course examination.
(Note: Records have the individual names but do not contain addresses.
The social security number is used by MSHA for retrievals because the file
contains many individuals with the same names, and there is no way to know
which records belong to which individual by using name only.)
Computer safeguards and procedures developed by MSHA under GSA Circular
E-34. Reports are marked with the appropriate Privacy Act warning. During
working hours only authorized personnel have access to files.
Training documents are destroyed when 3 years old. Microfilm is
destroyed when 50 years old.
Computer files are updated as changes occur and used to verify
information.
Chief, Qualification and Certification Unit, Educational Policy and
Development, PO Box 25367 (DFC), Denver, Colorado 80225.
Inquiries regarding the existence of records should be addressed to the
System Manager. A written, signed request stating that the requester seeks
information concerning records pertaining to him/her is required.
To see your records, write the System Manager and describe specifically
as possible the records sought and furnish the following information:
a. Full name
b. Social Security number
c. Signature
d. Address
Individuals requesting amendment to the record should contact the
System Manager and furnish the following information:
a. Full name
b. Social Security number
c. Signature
d. Type of Record to be amended
e. Address
Training records are received from instructors, mining industry, and
MSHA training personnel.
None.
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