Office of Workers' Compensation Programs, Federal Employees'
Compensation Act (FEC) and Longshore and Harbor Workers' Compensation Act
Rehabilitation Counselor Case Assignment, Contract Management and Performance
Files and FEC Field Nurses.
None.
Files concerning rehabilitation counselors are located in the Federal
Employees' Compensation (FEC) and Longshore and Harbor Workers' Compensation
(Longshore) District Offices where the counselor is certified. Files for FEC
field nurses are found in FEC district offices. See the Appendix to this
document for District Office addresses. Copies of claim forms and other
documents arising out of a job-related injury that resulted in the filing of a
claim under the FECA may also be maintained by the employing agency (and where
the forms were transmitted to the OWCP electronically, the original forms are
maintained by the agency).
The rehabilitation counselor/nurse files cover individuals who have
entered into a contract with the Office of Workers' Compensation Programs to
provide rehabilitation counselor or nursing services under the Federal
Employees' Compensation Act (FECA) and/or the Longshore and Harbor Workers'
Compensation Act (LHWCA).
Names, addresses and information on qualifications of rehabilitation
counselors/nurses certified by and under contract with OWCP to provide
rehabilitation services to injured workers under the FECA and LHWCA or field
nurse services under FECA. In addition there are records compiled and
maintained by the rehabilitation specialist or the OWCP staff nurse, concerning
the assignment of rehabilitation/field nurse cases to the counselor/nurse and
the performance of the counselor/nurse in fulfilling the duties under the
contract with OWCP.
5 U.S.C. § 301.
These records are maintained to provide information about the
rehabilitation counselor or field nurse, including the name, address, telephone
number, counselor/nurse status, skill codes, number of referrals, status of
referrals and notes. These notes can include evaluation of performance and
other matters concerning performance of the contract.
None, except for those universal routine uses listed in the General
Prefatory Statement to this document.
Disclosure of information contained
in the file to the claimant, a person who is duly authorized to act on his/her
behalf, or to others to whom disclosure is authorized by these routine uses,
may be made over the telephone. Disclosure over the telephone will only be done
where the requestor provides appropriate identifying information. Telephonic
disclosure of information is essential to permit efficient administration and
adjudication of claims.
Pursuant to 5 U.S.C. 552a(b)(1),
information from this system of records may be disclosed to members and staff
of the Benefits Review Board, the Employees' Compensation Appeals Board, the
Office of Administrative Law Judges, the Office of the Solicitor and other
components of the Department who have a need for the record in the performance
of their duties.
None.
The records are maintained in electronic form within the OWCP
rehabilitation data system, or staff nurse monitoring system and in hard copy
records maintained in the OWCP district office.
Records are principally stored by district office in electronic form,
accessed by appropriate codes. Hard copy records may be maintained in the
district office in locked cabinets.
Files and automated data are retrieved by the name of the
counselor/nurse through the database and/or files maintained in the appropriate
OWCP district office.
Files and automated data are maintained under supervision of OWCP
personnel during normal working hours--only authorized personnel may handle or
disclose any information contained therein. Only personnel having appropriate
authorization, including security codes, may access the electronic files and
only the rehabilitation specialists or staff nurses who monitor contract
performance and actions in individual claims, as well as the appropriate
supervisors and managers in the district office and the national office, may
access the files.
All case files and automated data pertaining to the OWCP rehabilitation
counselors/nurses are maintained for two years following the termination of the
contract.
Director, Division of Planning, Policy and Standards, Office of
Workers' Compensation Programs, U.S. Department of Labor, 200 Constitution
Avenue NW, Washington, DC 20210.
An individual wishing to inquire whether this system of records
contains information about him or her may write or telephone the appropriate
OWCP District Office for the geographic region for which that individual
contracted to provide services. In order for a record to be located, the
individual must provide his or her full name and date of birth.
Individuals wishing to request access to records should contact the
appropriate office listed in the Notification Procedure section, or the system
manager. Individuals must furnish their name, the claim number and
signature.
Individuals wishing to request amendment of any records should contact
the appropriate office listed in the Notification Procedure section, or the
system manager.
Rehabilitation Counselors, Field Nurses, Other Individuals,
correspondence, investigative reports, Federal and state agency records, any
other record or document pertaining to a contract.
None.
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