[Code of Federal Regulations]

[Title 39, Volume 1]

[Revised as of July 1, 2006]

From the U.S. Government Printing Office via GPO Access

[CITE: 39CFR268.1]



[Page 134]

 

                        TITLE 39--POSTAL SERVICE

 

                 CHAPTER I--UNITED STATES POSTAL SERVICE

 

PART 268_PRIVACY OF INFORMATION_EMPLOYEE RULES OF CONDUCT--Table of 

Contents

 

Sec.  268.1  General principles.









Sec.

268.1 General principles.

268.2 Consequences of non-compliance.



    Authority: 39 U.S.C. 401; 5 U.S.C. 552a.





    In order to conduct its business, the Postal Service has the need to 

collect various types of personally identifiable information about its 

customers, employees and other individuals. Information of this nature 

has been entrusted to the Postal Service, and employees handling it have 

a legal and ethical obligation to hold it in confidence and to actively 

protect it from uses other than those compatible with the purpose for 

which the information was collected. This obligation is legally imposed 

by the Privacy Act of 1974, which places specific requirements upon all 

Federal agencies, including the Postal Service, and their employees. In 

implementation of these requirements, the following rules of conduct 

apply:

    (a) Except as specifically authorized in Sec.  266.4(b)(2) of this 

chapter, no employee shall disclose, directly or indirectly, the 

contents of any record about another individual to any person or 

organization. Managers are to provide guidance in this regard to all 

employees who must handle such information.

    (b) No employee will maintain a secret system of records about 

individuals. All records systems containing personally identifiable 

information about individuals must be reported to the Manager, Records 

Office.

    (c) All employees shall adhere strictly to the procedures 

established by the U.S. Postal Service to ensure the confidentiality and 

integrity of information about individuals that is collected, maintained 

and used for official Postal Service business. Employees shall be held 

responsible for any violation of these procedures.



[45 FR 44273, July 1, 1980, as amended at 60 FR 57346, Nov. 15, 1995; 68 

FR 56560, Oct. 1, 2003]