[Code of Federal Regulations]
[Title 45, Volume 4]
[Revised as of October 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 45CFR1703.401]

[Page 474-475]
 
                        TITLE 45--PUBLIC WELFARE
 
 CHAPTER XVII--NATIONAL COMMISSION ON LIBRARIES AND INFORMATION SCIENCE
 
PART 1703_GOVERNMENT IN THE SUNSHINE ACT--Table of Contents
 
                Subpart D_Maintenance of Meeting Records
 
Sec.  1703.401  Requirements for maintaining records of closed meetings.


    (a) A record of each meeting or portion thereof which is closed to 
the public must be made and retained for two years or for one year after 
the conclusion of the Commission proceeding involved in the meeting. The 
record of any portion of a meeting closed to the public shall be a 
transcript or electronic recording.
    (b) When minutes are produced, such minutes shall fully and clearly 
describe all matters discussed, and will provide a full and accurate 
summary of any actions taken and the reasons expressed

[[Page 475]]

therefor. The minutes must also reflect the vote of each member on any 
roll call vote taken during the proceedings and identify all documents 
produced at the meeting.
    (c) The following documents produced under provisions of paragraph 
(b) of this section shall be retained by the agency as part of the 
minutes of the meeting:
    (1) Certification by the Chairman that the meeting may properly be 
closed; and
    (2) Statement from the presiding officer of the meeting setting 
forth the date, time and place of the meeting and listing the persons 
present.