How Do I Create a VideoCast?
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Frequently Asked Questions ]
Who do I contact to set up a VideoCast?
In order to set up your own VideoCast, you need to contact CIT for
streaming services and ORS for camera work and room support.
CIT - Contact
CIT Video Services (301-594-8433) for streaming and Podcast services.
Please try to contact us at least two weeks in advance of the VideoCast.
ORS - Contact
NIH Events
Management (301-496-4700) for an estimate and work order number
so they can provide room support and send CIT live video and captioning
for the VideoCast.
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What will CIT want me to tell them?
- CIT Account number for billing
- Title
- Description (less than 4,000 characters) and a link to your
web page
- Speaker's name, title, organization or sponsor
- Date(s), start time and end time
- Location
- World accessible, NIH-only or HHS-only
- Podcast?
- Live or archive only?
- Live Event Feedback Form?
- Large-scale (more than 200 connections
expected) webcast?
The National Library of Medicine (NLM) would like CIT to get better
abstracts (descriptions) for the events that we VideoCast. NLM is collecting
and cataloging most of the presentations distributed through the NIH
VideoCasting site. A well-written abstract benefits researchers, as
well as NLM acquisitions and cataloging staff, making your event easier
to find on the CIT website and through the NLM library catalogs. Please
help us by providing a short, descriptive, 2 to 3 sentence abstract
of your program. The abstract can not be more than 4,000 text characters.
For clarity, please use correct spelling and full forms of names and
words rather than abbreviations. You should submit the abstract with
your VideoCasting request.
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Can I use CIT's Web Collaboration services for
my event? Will that cost less than VideoCasting?
Sometimes it costs less to run a
Connect session and record.
Contact CIT's Web Collaboration
Team for a demonstration and cost estimate.
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Can I request a Podcast?
CIT can make your event available for download so viewers can access
content whenever they want from portable media players. The service
includes video and audio files, an RSS feed for programs such as iTunes,
a Podcast web portal
directly linked to the NIH VideoCast page and a link to
USA.gov Podcasting. CIT offers
enhanced Podcasting. We can create video files with chapter markers
and hyperlinks or video files with still images at a higher resolution
in place of the video along with hyperlinks.
Enhanced audio Podcasts have still images at a smaller resolution
with hyperlinks. For more information, go the
Podcast FAQ. CIT's standard Podcast
fee is $90 per hour.
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Is there a fee to have my event VideoCast?
You need to make arrangements in advance with CIT to pay for
streaming services and with ORS to pay for camera work, captioning and room support.
CIT - Live VideoCast encoding and archiving is $210 per hour.
Podcasting is optional at $90 per
hour. Please provide your CIT Account Number to
CIT Video Services
along with a title, description, date, start time, end time,
location, NIH only, HHS only or world accessible so it can be added
to the upcoming events page.
ORS - Camera and caption rates are at
http://dems.ors.od.nih.gov/multimediaServices.htm.
Please call 301-496-4700 for an estimate and work order number
so ORS can send CIT live video and captioning for the VideoCast.
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Can CIT enhance my presentation with hyperlinks and
caption correction under the video window?
CIT can customize your on-demand video with links to your web page
and place caption text under the video window. Caption correction service
allows you to edit the transcript text and CIT will correct any errors
without having to replace the video file.
Sample Enhanced
Video
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Can viewers send comments during a live VideoCast?
CIT has developed a live event feedback form that can forward requests
to a specified email address. Messages can be retrieved in real time
at your event with your notebook or wireless handheld.
Sample Live Event Feedback
Form
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I'm using slides. Will they show up clearly on
the VideoCast?
Slides can be very hard to read on a VideoCast screen. Some ways
of alleviating the problem are to:
- Set your font as large as possible.
- Use 24pt type or larger for bulleted items and any additional
text on the slide, with 30pt type or larger for headings.
- Have plenty of white space between groupings of text.
- Avoid more than three bulleted items on a single slide.
- Make graphics as large as possible, but try to keep your slides
uncluttered.
For other ideas for making your slides more readable, contact
CIT Video Services.
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Can I VideoCast from my conference room or a hotel?
CIT can VideoCast your event from your conference room. You can connect
your existing video conference equipment over ISDN or IP. Multiple far
sites can join the VideoCast via the
DHHS Video Bridge.
Video from
a conference room
CIT can VideoCast your event from a hotel or off-site location with
our mobile encoder.
Video from a
hotel
Please contact CIT Video
Services for more information.
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Can I synchronize live video to PowerPoint web
images?
CIT has a system that synchronizes live video or audio-only to PowerPoint
web images and moves the captioning to a separate window.
Video with synchronized
PowerPoint slides
Audio-only with
synchronized PowerPoint slides
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Can I have a tape or DVD added to the VideoCast
archive?
Yes. Contact CIT Video
Services to see about having your tape or DVD added to the archive.
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I need to give a presentation. Are there
self-help VideoCasts?
Yes - please review
Help! I Have to
Give a Presentation!! from the NIH Work Life Center and
Creating a Memorable
Speech (HHS Only) from the GMAC Subcommittee on Training.
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Can CIT host Windows, QuickTime or Flash videos?
If you plan to have a live VideoCast, CIT's current streaming architecture
uses RealNetworks technology. If you want CIT to convert your video
to other formats or if you already have streaming files you want hosted,
contact CIT Video Services
to discuss your needs.
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Do I need captions?
VideoCasts require captions for Section 508 compliance. For more
information, visit
http://508.hhs.gov/508_policy.htm#1211SubpartBTechnicalStandards
ยง 1194.24 Video and multimedia products.
All training and informational video and multimedia productions which
support the agency's mission, regardless of format, that contain speech
or other audio information necessary for the comprehension of the content,
shall be open or closed captioned.
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Can I get statistics for my VideoCast?
If you need to know how many connections your VideoCast had, please
contact CIT Video Services.
You can request standard or advanced statistics. Standard stats are
numbers for live and archived video. Advanced stats include a RealServer
log report in Adobe Acrobat format with time stamps, IP addresses, bytes
sent, total for ISP, total for country, grand total bytes sent and total
requests.
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Can I put links on my web page so each speaker
has a portion of the video they appear in?
Web authors can add syntax to their web page with start/stop times
so each speaker has a link to the portion of the video that they appear
in. An example is at
http://www.aptrweb.org/workshops/agenda.html The link is made to the .ram file, which is a small text
file you can download from our Past Events section. Content owners
use a text editor such as Notepad to set the start and stop times for each presenter.
"00:00:00:00" = "day:hour:minute:second"
rtsp://servername.nih.gov/folder/filename.rm?start="00:00:00:00"&end="00:00:00:00"
Figure
1. Sample text syntax allows web authors to create custom video links on
their web page.Return to Top
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Frequently Asked Questions ]
Center for Information Technology
National Institutes of Health
Bethesda, Maryland 20892
local (301) 496-4357
toll free (866) 319-4357
TDD (301) 496 8294
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