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Assistance Agreement Payment Process
Assistance Agreement Payment Process
- Award signed by EPA award official
- Recipient signs acceptance of agreement
- Finance office notified that award is accepted
- Funds are made available to recipients
Payment Methods - EPA EFT via ACH
- Electronic Funds Transfer (EFT) via EPA's accounting system
- Recipient provides banking information to receive funds electronically
- Submits ACH payment request
- Payments electronically deposited within 2-3 working days
For more information about the SF 3881 ACH Vendor Payment Enrollment Form or to acquire the form visit: http://www.epa.gov/ogd/forms/adobe/SF3881.pdf
EPA Payment Request
Payment Methods - ASAP
- Electronic system thru Federal Reserve Bank of Richmond
- Utilizes ACH and FEDWIRE
- Federal agencies establish accounts and spending authorizations
- Recipient initiates payments
- System approves or rejects payments
- Approved payments made same or next day
- Funds are credited to recipient account
- Enrollment Process
- Recipient contacts EPA to request enrollment
- Agency contacts Treasury and provides recipient enrollment data
- Treasury provides recipient with software, instructions, user IDs, and training
- EPA reconciles grant balances with recipient and establishes accounts in ASAP
- Benefits of ASAP
- One time enrollment
- No communication software costs
- Minimal hardware costs
- Fewer systems
- Greater flexibility
Required Financial Reports
- Federal Cash Transactions Report, SF
272
- Due semiannually for periods ending Dec. 31 and June 30
- Due no more than 15 days after end of reporting period
- Financial Status Report (FSR), SF
269
- Due 90 days after end of budget period
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