Digital Preservation Conference Presentations
From DIGIN, Albuquerque, NM, June 4-6, 2008
The DigIn conference addressed the issues and concerns for the long-term preservation of digital assets, both those “born digital” as well as digitized objects. Below are the topic areas, speakers, and slide presentations from DigIn.
The E-Records/E-Discovery Connection: What Public Sector Agencies Need To Know
Jason R. Baron, Director of Litigation, Office of General Counsel, National Archives and Records Administration
In this portion of the workshop, the foundational elements of what constitutes good recordkeeping in the age of digital government will be explored, as a way of managing the new demands placed on agencies in light of recent changes in federal and state rules of civil procedure regarding e-discovery.
Hot Topics in E-Discovery
Panelists: Jason R. Baron, and Craig Ball
The latest cases and the most controversial areas of e-discovery will be explored, including how to cope with email, backup tapes, metadata, native file production, what constitutes an adequate legal hold, and more participation to better share emerging issues and best practices in this area.
Flatland to Virtual: Transcendence and the Digital Dimension
Richard Pearce Moses, Director of Digital Government Information, Arizona State Library, Archives and Public Records
The information revolution has changed the very foundation of the information professions - librarians, archivists, and records managers. The impact on the professions demands more than a transformation of paper-based theory and practice. To thrive in the digital era, we must transcend traditional understandings of professional boundaries.
Beyond Keywords: Emerging Best Practices in the Area of Search and Information Retrieval
Jason R. Baron, Director of Litigation, Office of General Counsel, National Archives and Records Administration
With the growing volume and complexity of electronically stored information come new challenges in how to perform a reasonable search for relevant records and evidence. This session will explore the limitations of present-day keyword searching, and will look at ways in which agencies may go about improving the accuracy while decreasing the costs of searching in response to e-discovery and other external access demands.
The RIM Ecosystem: Thinking about Managing Records in a Whole New Way
L. Reynolds Cahoon, Director – Advanced Programs, Lockheed Martin Corporation
This session explains the RIM Ecosystem, and its component parts providing five key ideas that can transform your approach to the organizational change an effective RIM initiative requires. It provides an introduction to analytical tools for understanding and overcoming barriers and a records management capability model for assessing your current program and charting your future. Through an examination of the elements of the RIM Ecosystem, The presentation will explain how the analysis of the elements of the RIM Ecosystem can help you develop a sustainable program to manage the preservation of digital records and related assets.
Electronic Knowledge Management Tools for Today
Jorge Roman, Los Alamos National Laboratory, Scientific Software Engineering Group
Shelly Spearing, Los Alamos National Laboratory, Scientific Software Engineering Group
Through the use of electronic Knowledge Management (eKM) tools, knowledge can be distilled from large sets of records. In this presentation, we will demonstrate approaches our team has taken to identify patterns in, and synthesize knowledge from, large repositories of unstructured text.
iRODS: Integrated Rule‑Oriented Data System
Mark Conrad, Archives Specialist, Electronic Records Archives
Richard Marciano,Director of the Sustainable Archives & Library Technologies
This presentation will examine iRODS, the Integrated Rule‑Oriented Data System, a powerful new open‑source approach to managing digital data. iRODS builds on the ten years of experience of the DICE Group in developing the widely‑used Storage Resource Broker (SRB). The most powerful new feature, for which the Integrated Rule‑Oriented Data System is named, is an innovative "rule engine" that lets users easily accomplish complex data management tasks.
An Open and Shut Case: Growth, Evolution, and Closure in Archival Information Systems Ken Thibodeau, Director, Electronic Records Archives Program, National Archives and Records Administration
This session will explore how these challenges have been addressed in NARA’s Electronic Records Archives Program. It will show how the ERA system addresses requirements for growth, evolution, and closure. It will illustrate how the ERA architecture supports the open requirements while enabling the construction of archival “mini-systems” for the preservation of individual series and other archival aggregates of records. It will include a progress report on development of ERA, which is expected to go live at the end of June.
An Invitation to Project Management
Rosemary Pleva Flynn, Librarian and Manager, Library and Information Services, Energy and Environmental Research Center
This presentation explores some basic concepts of project management, including project life cycle, documentation, communication, and teamwork. If you have written a term paper, planned a wedding, planted a garden, or done any number of other activities, you have managed a project. What you learned from those can be applied to your digital preservation projects.
Nuts & Bolts: Preserving Digital Content at the University of North Texas Libraries
Cathy Hartman, Assistant Dean of Libraries for Digital Information Technologies
Mark Phillips, Head of Digital Projects Unit
This presentation will cover background information about the growth of digital collections at the University of North Texas, how those collections affected the design of our preservation architecture, and how the architecture was designed and created. Included will be a description of the heterogeneous digital collections that complicate the design of the digital archive and why existing solutions do not meet our preservation needs. A significant portion of the allotted time will be dedicated to a thorough description of the architecture of the UNT system that manages digital content, allows access to the content, and preserves it for the long term.
PeDALS: Persistent Digital Archives and Library System
Richard Pearce Moses, Director of Digital Government Information, Arizona State Library, Archives and Public Records
The Arizona State Library, Archives and Public Records is developing an integrated system to curate large collections of digital publications and archival electronic records. PeDALS has two technical goals. The first goal will be to develop a curatorial rationale to support an automated, integrated workflow to process collections of digital publications and records. The second goal will be to implement "digital stacks" using LOCKSS (Lots of Copies Keep Stuff Safe) as an inexpensive, storage network that can preserve the authenticity and integrity of the collections. PeDALS also seeks to build a community of shared practice so that the system meets the needs of a wide range of repositories that could then support the ongoing development of the system and promote best practices.
Towards a Data Model for New Mexico’s Public Records: Lessons Learned
Daphne DeLeon, Administrator, Nevada State Library and Archives
This presentation will focus on the work I completed as an NHPRC ERR fellow to create a data model for New Mexico’s public records by “extending” the Global Justice XML Data Model (GJXDM). Discussion will include information needs as distilled from the general records retention schedules, “gaps” in coverage found within the Global Justice XML Data Dictionary, how these gaps were bridged, how the Preservation Metadata: Implementation Strategies (PREMIS) data dictionary was used, how the data element listing can be used, potential implementation strategies and lessons learned.
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