DEA Major Information Systems

TITLE: Official Personnel Files

ACRONYM: OPF

ORIGINATOR:

Department/Agency Name: U.S. Department of Justice/Drug Enforcement Administration
Major Organization Subdivision: Human Resources Division/Office of Personnel
Minor Organization Subdivision: Recruitment and Placement Section
Name of Unit: Headquarters Staffing Unit
Street Address: 700 Army Navy Drive
City: Arlington
State: Virginia
Zip Code: 22202
Country: United States
Hours of Service: 10:00 a.m. - 3:30 p.m.
Telephone: (202) 307-4132
FAX: (202) 307-4173
E-Mail Address:

ABSTRACT: The Official Personnel Files (OPFs) store all official government personnel documentation for each employee of the DEA.

PURPOSE: The purpose of the OPF's is to store and safeguard official Federal government documentation relating to employment matters for respective DEA employees. The information contained in the OPF's include those documents originating from the date of inception through the date of termination, thereby presenting on official record of the employees career in DEA.

ACCESS CONSTRAINTS: All OPF's are stored alphabetically in the DEA OPF File Room. Personnel Specialists, Investigators, Supervisors, the affected employee, and other officials determined to have a need to know, are allowed access to the OPF's during business hours. Each OPF is retrieved by a file clerk assigned to the OPF File Room, logged out to the requester and records into a central log book. Each person having access to an individual OPF also records his or her access to the file inside the left cover of the OPF. The OPF File Room is locked each evening and only the File Room Supervisor, Security Officer and other designated Office of Personnel officials may access the OPF File Room during non-business hours.

USE CONSTRAINTS: OPF users are restricted to those authorized to perform assigned tasks.

AGENCY PROGRAM: This system is one of the tools utilized by DEA to maintain the official personnel records of each employee of the agency. It should be considered vital to the implementation of the personnel rules and regulations governing the hiring, recruitment, training and tracking of the individuals employed within the DEA.

SOURCE OF DATA: Data contained in the OPF's is the result of official personnel matters and actions affecting the individual employee.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if different from originator):

Department/Agency: U.S. Department of Justice/Drug Enforcement Administration
Major Organization Subdivision: Human Resources Division/Office of Personnel
Minor Organization Subdivision: Recruitment and Placement Section
Name of Unit: Headquarters Staffing Unit
Street Address: 700 Army Navy Drive
City: Arlington
State: Virginia
Zip Code: 22202
Country: United States
Hours of Service: 10:00 a.m. - 3:30 p.m.
Telephone: (202) 307-4132
FAX: (202) 307-4173
E-Mail Address:

ORDER PROCESS: A request for access to the records maintained by DEA will be made in writing. The request will include the requester's full name, complete address, date of birth, place of birth, notarized signature, and other identifying data the requester wishes to furnish to assist in making a proper search of DEA's records. The requester will also provide a return address for transmitting the information. Requests for access to information will be addressed to the Chief, Freedom of Information Unit, 700 Army-Navy Drive, Arlington, VA 22202.

OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from originator):

Department/Agency Name: See above
Major Organization Subdivision:
Minor Organization Subdivision:
Name of Unit:
Street Address:
City:
State:
Zip Code:
Country:
Hours of Service:
Telephone:
FAX:
E-Mail Address:

DATE OF LAST MODIFICATION: 12/98