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DEA Major Information SystemsTITLE: Investigative Reporting and Filing SystemACRONYM: ORIGINATOR: Department/Agency Name: U.S. Department of Justice/Drug Enforcement Administration ABSTRACT: The Investigative Reporting and Filing System contains subpart (A) (1) manual (index which serves as a backup to the automated index described in subpart (B)) and (2) paper case file records, and electronic records consisting of : Criminal Investigative Files; Regulatory Audit and Investigatory Files; and General Investigative Files. These files may include investigative and confidential informant reports and all documented findings and investigative "lead" information relative to preregistrant inspections, investigations, targeted conspiracies, and trafficking situations, etc. The reports pertain to the full of DEA criminal drug enforcement and regulatory investigative functions that emanate from the Comprehensive Drug Prevention and Control Act of 1970. Subpart (B) is an automated index containing limited, summary-type data which are extracted from and which point to the case files described above. Examples of such date include: Record Number: subject name (person, business, vessel), aliases and soundex; personal data; and a variety of other data. PURPOSE: The records in this system have been compiled for the purpose of identifying, apprehending, and prosecuting individuals connected in any way with the illegal manufacture, distribution, or use of drugs. ACCESS CONSTRAINTS: All records in the Investigative Reporting and Filing System are protected from unauthorized access through appropriate administrative, physical and technical safeguards. These safeguards include restricting access to those with a need-to-know to perform their official duties, using passwords and/or encrypting data communications. USE CONSTRAINTS: Use of the Investigative Reporting and Filing System is restricted to those individuals designated to perform assigned tasks. AGENCY PROGRAM: This system is established and maintained to enable DEA to carry out its assigned law enforcement and criminal regulatory functions under the Comprehensive Drug Abuse Prevention and Control Act of 1970 (Pub. L. 91-513), Reorganization Plan No. 2 of 1973, and Title 21 United States Code; and to fulfill United States obligations under the Single Convention on Narcotic Drugs. The Investigative Reporting and Filing System provides the offices within the Drug Enforcement Administration(DEA) with real-time, direct access management of all subject investigation, registrants, etc., and is considered to be critical to the support of the DEA mission. SOURCE OF DATA: Data contained in the Investigative Reporting and Filing System is the result of information provided to DEA through intelligence gathering, other Federal, State, local and foreign law enforcement and regulatory agencies and information provided by DEA applicants/registrants registering to become authorized users of Controlled Substances and information obtained as a result of DEA investigations. RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION ( if different from originator): Department/Agency: U.S. Department of Justice/Drug Enforcement Administration ORDER PROCESS: A request for access to records maintained by DEA will be made in writing. The request will include the requester's full name, complete address, data of birth, place of birth, notarized signature, and other identifying data the requester wishes to furnish to assist in making a proper search of DEA's records. The requester will also provide a return address for transmitting the information. Requesters for access to information will be addressed to the Chief, Freedom of Information Operations Unit, 700 Army Navy Drive, Arlington, Virginia 22202. OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from originator): Department/Agency Name: See above DATE OF LAST MODIFICATION: 12/98 |
