DEA Major Information Systems

TITLE: Health Services Unit Information System

ACRONYM: HUMIS

ORIGINATOR:

Department/Agency Name: U.S. Department of Justice/Drug Enforcement Administration
Major Organization Subdivision: Human Resources Division
Minor Organization Subdivision: Office of Personnel
Name of Unit: Health Services Unit
Street Address: 600 Army Navy Drive
City: Arlington
State: Virginia
Zip Code: 22202
Country: United States
Hours of Service: 8:00 a.m. - 6:00 p.m.
Telephone: 202-307-8170
FAX: 202-307-8174
E-Mail Address:

ABSTRACT: The Health Services Unit Information System (HUMIS) encompasses all centralized electronic medical examination records of Drug Enforcement Administration (DEA) personnel and applicants. DEA utilizes the HUMIS in tracking and maintaining periodic medical examinations taken and to be taken by this selected group of DEA employees and applicants. This system consists of a secure data base which resides on a dedicated server and is connected to designated terminals within the Health Services Unit (HPMH) by a local area network.

PURPOSE: Track and maintain current status of required medical examinations for selected DEA personnel and applicants.

ACCESS CONSTRAINTS: All records in HUMIS are protected from unauthorized access through appropriate administrative, physical, and technical safeguards. These safeguards include restricting access to those individuals with a need-to-know to perform their official duties, using locks and passwords for data communications.

USE CONSTRAINTS: Use of HUMIS is restricted to those authorized to perform assigned tasks.

AGENCY PROGRAM: The HUMIS is a tool utilized by the DEA to provide the Office of Personnel with a centralized electronic database which maintains all medical examination records for each employee of the agency. This system is vital to the agency because of its ability to track, monitor and store information contained in each medical record and to manipulate employee records when required. It should be considered as an important system within the DEA in order to accomplish the mission of the agency.

SOURCE OF DATA: Data contained in the HUMIS include an abstract from DEA's personnel system and information from selected data from completed medical examinations.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION ( if different from originator):

Department/Agency Name: U.S. Department of Justice/Drug Enforcement Administration
Major Organization Subdivision: Operational Support Division
Minor Organization Subdivision: Freedom of Information and Records Management Section
Name of Unit: Freedom of Information Operations Unit
Street Address: 700 Army-Navy Drive
City: Arlington
State: Virginia
Zip Code: 22202
Country: United States
Hours of Service: 8:30 a.m.- 5:00 p.m.
Telephone: 202-307-7596
FAX: 202-307-8556
E-Mail Address:

ORDER PROCESS: A request for access to records maintained by DEA will be made in writing. The request will include in the requester's full name, complete address, date of birth, place of birth, notarized signature, and other identifying data the requester wishes to furnish to assist in making a proper search of DEA records. The requester will also provide a return address for transmitting the information. Requests for access to information must be addressed to the Administrator, Drug Enforcement Administration, FOIA Section, 700 Army Navy Drive, Arlington, VA 22202.

OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from originator):

Department/Agency Name: See above
Major Organization Subdivision:
Minor Organization Subdivision:
Name of Unit:
Street Address:
City:
State:
Zip Code:
Country:
Hours of Service:
Telephone:
FAX:
E-Mail Address:

DATE OF LAST MODIFICATION: 12/98