DEA Major Information Systems
TITLE: Federal Financial System
ACRONYM: FFS
ORIGINATOR:
Department/Agency Name: U.S. Department
of Justice/Drug Enforcement Administration
Major Organization Subdivision: Financial Management Division
Minor Organization Subdivision: Office of Financial
Name of Unit: Financial Systems Unit
Street Address: 600 Army Navy Drive
City: Arlington
State: Virginia
Zip Code: 22202
Country: United States
Hours of Service: 6:00 a.m. - 1:00 a.m.
Telephone: (202) 307-7002
FAX: (202) 307-4530
E-Mail Address:
ABSTRACT: The Federal Financial
System (FFS) encompasses all accounting and financial records and activity
of DEA Headquarters and its field offices. DEA utilizes FFS for budget
execution, accounts payable, disbursements, purchasing, travel, accounts
receivable, general ledger and external reporting.
PURPOSE: The accounting records
are maintained to comply with federal financial management system reporting
requirements identified by OMB, Treasury, and other regulatory bodies.
In addition, FFS provides DEA management with reliable, relevant data
on DEA's financial activity, which is used to manage the organization's
resources.
ACCESS CONSTRAINTS: All records
in FFS are protected from unauthorized access through appropriate administrative,
physical and technical safeguards. These safeguards include restricting
access to only those personnel with appropriate DEA security clearance
with an identified and approved need to access the data. All users
must maintain valid under identification codes and passwords, which
are monitored through several levels or access restriction.
USE CONSTRAINTS: Users of FFS
are restricted to those individuals designated to perform assigned
tasks. As part of an effective internal control system and to maintain
separation of duties, each user is assigned a specific profile. This
profile defines the tasks allowed and which information is available
to the user.
AGENCY PROGRAM: The mission of
DEA is to enforce the controlled substances laws and regulations of
the United States. In carrying out its mission, DEA is the lead agency
responsible for the development of overall Federal drug enforcement
strategy, programs, planning, and evaluation. FFS is used to record
the agency's use of its resources, and provide the appropriate internal
and external reporting required.
SOURCE OF DATA: Data contained
in FFS is the result of DEA financial activity at headquarters and
its field offices.
RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if
different from originator):
Department/Agency Name: U.S. Department
of Justice/Drug Enforcement Administration
Major Organization Subdivision: Operational Support Division
Minor Organization Subdivision: Freedom of Information and Records Management
Section
Name of Unit: Freedom of Information Operations Unit
Street Address: 700 Army Navy Drive
City: Arlington
State: Virginia
Zip Code: 22202
Country: United States
Hours of Service: 8:30 a.m. - 5:00 p.m.
Telephone: (202) 307-7596
FAX: (202) 307-8556
E-Mail Address:
ORDER PROCESS: A request for
access to records maintained by DEA will be made in writing. The request
will include the requester's full name, complete address, date of birth,
place of birth, notarized signature, and other identifying data the
requester wishes to furnish to assist in making a proper search of
DEA's records. The requester will also provide a return address for
transmitting the information. Requesters for access to information
will be addressed to the Chief, Freedom of Information Operations Unit,
700 Army Navy Drive, Arlington, Virginia 22202.
OFFICE OF CONTACT FOR FURTHER INFORMATION
(if different from original):
Department/Agency Name: See above
Major Organization Subdivision:
Minor Organization Subdivision:
Name of Unit:
Street Address:
City:
State:
Zip Code:
Country:
Hours of Service:
Telephone:
FAX:
E-Mail Address:
DATE OF LAST MODIFICATION: 12/98 |