DEA Major Information Systems

TITLE: Federal Financial System

ACRONYM: FFS

ORIGINATOR:

Department/Agency Name: U.S. Department of Justice/Drug Enforcement Administration
Major Organization Subdivision: Financial Management Division
Minor Organization Subdivision: Office of Financial
Name of Unit: Financial Systems Unit
Street Address: 600 Army Navy Drive
City: Arlington
State: Virginia
Zip Code: 22202
Country: United States
Hours of Service: 6:00 a.m. - 1:00 a.m.
Telephone: (202) 307-7002
FAX: (202) 307-4530
E-Mail Address:

ABSTRACT: The Federal Financial System (FFS) encompasses all accounting and financial records and activity of DEA Headquarters and its field offices. DEA utilizes FFS for budget execution, accounts payable, disbursements, purchasing, travel, accounts receivable, general ledger and external reporting.

PURPOSE: The accounting records are maintained to comply with federal financial management system reporting requirements identified by OMB, Treasury, and other regulatory bodies. In addition, FFS provides DEA management with reliable, relevant data on DEA's financial activity, which is used to manage the organization's resources.

ACCESS CONSTRAINTS: All records in FFS are protected from unauthorized access through appropriate administrative, physical and technical safeguards. These safeguards include restricting access to only those personnel with appropriate DEA security clearance with an identified and approved need to access the data. All users must maintain valid under identification codes and passwords, which are monitored through several levels or access restriction.

USE CONSTRAINTS: Users of FFS are restricted to those individuals designated to perform assigned tasks. As part of an effective internal control system and to maintain separation of duties, each user is assigned a specific profile. This profile defines the tasks allowed and which information is available to the user.

AGENCY PROGRAM: The mission of DEA is to enforce the controlled substances laws and regulations of the United States. In carrying out its mission, DEA is the lead agency responsible for the development of overall Federal drug enforcement strategy, programs, planning, and evaluation. FFS is used to record the agency's use of its resources, and provide the appropriate internal and external reporting required.

SOURCE OF DATA: Data contained in FFS is the result of DEA financial activity at headquarters and its field offices.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if different from originator):

Department/Agency Name: U.S. Department of Justice/Drug Enforcement Administration
Major Organization Subdivision: Operational Support Division
Minor Organization Subdivision: Freedom of Information and Records Management Section
Name of Unit: Freedom of Information Operations Unit
Street Address: 700 Army Navy Drive
City: Arlington
State: Virginia
Zip Code: 22202
Country: United States
Hours of Service: 8:30 a.m. - 5:00 p.m.
Telephone: (202) 307-7596
FAX: (202) 307-8556
E-Mail Address:

ORDER PROCESS: A request for access to records maintained by DEA will be made in writing. The request will include the requester's full name, complete address, date of birth, place of birth, notarized signature, and other identifying data the requester wishes to furnish to assist in making a proper search of DEA's records. The requester will also provide a return address for transmitting the information. Requesters for access to information will be addressed to the Chief, Freedom of Information Operations Unit, 700 Army Navy Drive, Arlington, Virginia 22202.

OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from original):

Department/Agency Name: See above
Major Organization Subdivision:
Minor Organization Subdivision:
Name of Unit:
Street Address:
City:
State:
Zip Code:
Country:
Hours of Service:
Telephone:
FAX:
E-Mail Address:

DATE OF LAST MODIFICATION: 12/98