[Code of Federal Regulations]
[Title 32, Volume 2, Parts 191 to 399]
[Revised as of July 1, 1998]
From the U.S. Government Printing Office via GPO Access
[CITE: 32CFR311.4]

[Page 803]
 
                       TITLE 32--NATIONAL DEFENSE
 
                               (CONTINUED)
 
PART 311--OSD PRIVACY PROGRAM--Table of Contents
 
Sec. 311.4  Policy.

    (a) It is DoD policy to protect the privacy of individuals involved 
in any phase of the personnel management process and to permit any 
individual to know what existing records pertain to him or her in any 
OSD Component covered by this part.
    (b) Each office maintaining records and information about 
individuals shall ensure that their privacy is protected from 
unauthorized disclosure. These offices shall permit individuals to have 
access to, and to have a copy made of, all or any portion of records 
pertaining to them (except those referred to in Chapters 3 and 5, DoD 
5400.11-R and to have an opportunity to request that such records be 
amended as provided by the Privacy Act of 1974. Individuals requesting 
access to their records shall receive concurrent consideration under the 
Privacy Act of 1974 and the Freedom of Information Act as amended, if 
appropriate.
    (c) The heads of OSD Components shall maintain any record of an 
identifiable personal nature in a manner that is necessary and lawful. 
Any information collected must be as accurate, relevant, timely, and 
complete as is reasonable to ensure fairness to the individual. Adequate 
safeguards must be provided to prevent misuse or unauthorized release of 
such information.