[Code of Federal Regulations]
[Title 32, Volume 6, Parts 800 to end]
[Revised as of July 1, 1998]
From the U.S. Government Printing Office via GPO Access
[CITE: 32CFR806b.4]

[Page 25-26]
 
                        TITLE 32-NATIONAL DEFENSE
 
                CHAPTER VII--DEPARTMENT OF THE AIR FORCE
 
PART 806b-AIR FORCE PRIVACY ACT PROGRAM--Table of Contents
 
             Subpart A--Overview of the Privacy Act Program
 
Sec. 806b.4  Responsibilities.

    (a) The Administrative Assistant to the Secretary of the Air Force 
(SAF/AA) manages the entire program.
    (b) The Office of the General Counsel to the Secretary of the Air 
Force (SAF/GCA) makes final decisions on appeals.
    (c) The Director of Information Management (SAF/AAI), through the 
Access Programs Office of the Policy Division, (SAF/AAIA):
    (1) Administers procedures outlined in this part.
    (2) Submits system notices and required reports to the Defense 
Privacy Office.
    (3) Guides major commands (MAJCOM) and field operating agencies 
(FOA).
    (d) MAJCOM and FOA commanders, HQ USAF and Deputy Chiefs of Staff 
(DCS), and comparable officials, and SAF offices implement this part. 
Each HQ USAF and SAF office appoints a Privacy Act monitor. Send the 
name, office symbol, and phone number to SAF/AAIA.
    (e) MAJCOM and FOA Information Managers:
    (1) Manage the program.
    (2) Appoint a command Privacy Act officer.
    (3) Send the name, office symbol, and phone number to SAF/AAIA.
    (f) Privacy Act Officers:
    (1) Guide and train.
    (2) Review the program at regular intervals.
    (3) Submit reports.
    (4) Review all publications and forms for compliance with this part.

[[Page 26]]

    (5) Review system notices.
    (6) Investigate complaints.
    (7) Staff denial recommendations (at MAJCOMs and FOAs only).
    (g) System Managers:
    (1) Decide the need for, and content of systems.
    (2) Manage and safeguard the system.
    (3) Train personnel on Privacy Act requirements.
    (4) Protect records from unauthorized disclosure, alteration, or 
destruction.
    (5) Prepare system notices and reports.
    (6) Answer Privacy Act requests.
    (7) Keep records of disclosures.
    (8) Evaluate the systems annually.
    (h) Privacy Act Monitors (PAM):
    (1) Are the focal point in their functional area for general Privacy 
Act questions and correspondence.
    (2) Maintain a list of all systems of records and system managers in 
their area.
    (3) Act as liaison with the Privacy Act Officer.
    (4) Maintain statistics for the annual Privacy Act report.