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OVERVIEWIssued By: The National Network of Libraries of
Medicine (NN/LM). Eligibility: Full and Affiliate members of the NN/LM are eligible to apply. Applications may cover groups of institutions. A single, lead institution, which must be an NN/LM member, may apply on behalf of the group. Health sciences libraries, health information resource centers, public libraries and state library organizations which provide health information services are eligible for network membership. See Attachment 1 or the membership fact sheet at http://www.nlm.nih.gov/pubs/factsheets/nnlmem.html for information about becoming an NN/LM member. Funding: The lead institution will act as a subcontractor to the Regional Medical Library in their region with responsibility for the planning, direction, and execution of the proposed project. For a single institution, support is available up to $10,000; a collaborative project between a group of two or more institutions may receive up to $40,000. These amounts are inclusive of all indirect costs. The proposed projects may target individuals and organizations providing health information to the public and health professionals, as well as targeting the public directly. Period of Performance: Up to 18 months from date of the award. Deadline for submission of proposals: October 1, 2002 Contact: For membership information or for additional information on the RFP, please call 1-800-338-7657. Regional Contacts:Please send proposals to the appropriate Regional Medical Library contact for your state from the list below:Middle Atlantic Region States Served: DE, NJ, NY, PA Rhonda Allard Consumer Health Information Coordinator NN/LM Middle Atlantic Region The New York Academy of Medicine 1216 Fifth Avenue New York, NY 10029-5283 (212) 822-7353 rallard@nyam.org Southeastern/Atlantic Region States Served: AL, FL, GA, MD, MS, NC, SC, TN, VA, WV, District of Columbia, Puerto Rico, U.S. Virgin Islands Janice Kelly Associate Director NN/LM SE/A University of Maryland at Baltimore Health Sciences and Human Services Library 601 West Lombard Street Baltimore, MD 21201-1583 (410) 706-2855 jkelly@umnet.umaryland.edu Greater Midwest Region States Served: IA, IL, IN, KY, MI, MN, ND, OH, SD, WI Ruth Holst Associate Director NN/LM GMR The University of Illinois at Chicago Library of the Health Sciences 1750 West Polk Street Chicago, IL 60612-4330 (312) 996-2464 gmr@uic.edu MidContinental Region States Served: CO, KS, MO, NE, UT, WY Claire Hamasu Associate Director NN/LM-MCR University of Utah Spencer S. Eccles Health Science Library 10 North 1900 East, Bldg. 589 Salt Lake City, UT 84112-5890 (801) 587-3412 chamasu@rml4.utah.edu South Central Region States Served: AR, LA, NM, OK, TX Gretchen Schweiger Consumer Health Coordinator NN/LM SCR Houston Academy of Medicine Texas Medical Center Library 1133 John Freeman Blvd. Houston, TX 77030-2809 (713) 799-7880 gschweiger@library.tmc.edu Pacific Northwest Region States Served: AK, ID, MT, OR, WA Linda Milgrom Outreach Coordinator NN/LM PNR University of Washington HSLIC BOX 357155 (1949 NE Pacific St.) Seattle, WA 98195-7155 206-221-3400 lmilgrom@u.washington.edu Pacific Southwest Region States Served: AZ, CA, HI, NV, and U.S. Territories in the Pacific Basin Heidi Sandstrom, RN, PHN, MLIS Coordinator, Consumer Health Information Services NN/LM PSR UCLA Louise M. Darling Biomedical Library 12-077 Center for the Health Sciences, Box 951798 Los Angeles, CA 90095-1798 (310) 794-6572 heidits@library.ucla.edu New England Region States Served: CT, MA, ME, NH, RI, VT Debbie Sibley Associate Director NN/LM NER University of Massachusetts Medical School Lamar Soutter Library 55 Lake Avenue, North Worcester, MA 01655-0121 (508) 856-2435 Deborah.Sibley@umassmed.edu See the following attached documents:
STATEMENT OF WORK
I. STATEMENT OF WORKA. OBJECTIVESBackgroundFor more than 30 years, MEDLINE has aided health professionals in keeping up with new developments in their field. The introduction of free MEDLINE searching on the Internet through PubMed in 1997 extended this tool to a much wider audience. Since that time, public interest in MEDLINE has skyrocketed. The number of MEDLINE searches has increased from 7 million a year in 1997 to more than 400 million in 2001. Approximately one-third of these searches are being done by the general public. NLM's consumer health focus led to the development of MEDLINEplus, an easy-to-understand resource for the public. MEDLINEplus includes links to self-help groups, NIH consumer health information, clearinghouses, health-related organizations, and clinical trials. MEDLINEplus also provides access to extensive information on 544 specific diseases and conditions. The site is being continuously expanded to include comprehensive information on hundreds of diseases and conditions. Designed to assist the public and health professionals in locating appropriate, authoritative health information, MEDLINEplus is a selected list of quality sources, not a list of every web page on health. A Spanish version of MEDLINEplus will be available in September, 2002. Organizations awarded the project will work as a subcontractor to the Regional Medical Library in their area. The Regional Medical Libraries work with a variety of libraries and organizations in their regions to improve access to health information. A listing of the Regional Medical Libraries and their associated states can be found at http://nnlm.gov/about/. ScopeNLM, through the National Network of Libraries of Medicine, is especially interested in forming multitype library partnerships with the goal of improving access to health information through a variety of mechanisms. Subcontracts will be competitively awarded to NN/LM member libraries which have established or plan to establish relationships with local public libraries, school libraries, state library organizations, health information resource centers, and/or community-based and faith-based organizations, in order to assess information needs of the public and health professionals, and plan and propose an appropriate outreach program to meet those needs. Subcontracts will also be awarded to individual institutions to expand the level of health information services they currently provide to include new individuals and groups beyond their own institution. Proposed projects should include several of the following elements. Additional creative ideas for improving access to health information are also encouraged.(a) Partnerships Developing or strengthening partnerships and connections between NN/LM libraries and other organizations (public, school, and/or state libraries; voluntary health agencies; community organizations; health information resource centers, public health departments, etc.) that provide health information. These partnerships may include arrangements for backup reference service, consultation on researching difficult questions, building web-based community health information sites, provision of document delivery, advice on collection development, training, assistance in searching PubMed and other cooperative activities. (b) TrainingTraining staff of targeted organizations to search PubMed, ClinicalTrials.gov, and MEDLINEplus; Training staff of targeted organizations to identify, access, retrieve, evaluate, and use relevant print and electronic health information resources and services; Training staff of targeted organizations to provide health information services to consumers and health professionals, including conducting the reference interview, understanding basic medical terminology, and obtaining full text of articles not available in their collection; Training staff of targeted organizations to train others to provide health information services and/or to find and evaluate health information on the Internet; Training groups of consumers and health professionals to locate good sources of health information on the Internet. (c) Enhanced AccessDeveloping enhanced access to PubMed, MEDLINEplus, ClinicalTrials.gov, and other health information resources using the latest technology. This may include building local web pages and creating links to regional, state and local consumer health information resources or developing other innovative programs and services through the use of technology. (d) Publicity and PromotionPublicizing NLM and NN/LM products and services, as well as other appropriate health information resources and services; Exhibiting, demonstrating or making presentations at meetings of appropriate groups to reach the public and health professionals or organizations providing them with health information. B. REPORTING REQUIREMENTSThe bidder(s) shall prepare and submit the following reports:Quarterly ReportsQuarterly reports must include a brief 2-3 page narrative description of the activities during the reporting period, and the activities planned for the next reporting period. At a minimum, the report will include:
Quarterly reports are due 15 days after the close of each quarter.Final ReportThe final report must include a narrative summary of project accomplishments; sites where training was done and a description of training sites; description of target audience; list of exhibits; approaches and interventions used; project evaluation results; observations on problems or barriers encountered; impact of the project; and recommendations for improvements, alternative methods, insights, etc. In addition, a graphical compilation of web site statistics, classes and demonstrations conducted of NLM databases, and meetings attended, must be provided. A final report shall be submitted 30 days from the last day of the performance period. The quarterly reports and final report must be submitted in hard copy as well as in electronic format. Outreach Database RecordThe outreach database record must include a descriptive record for the project in the prescribed NLM format for inclusion in NLM's outreach database. The initial data fields should be completed and submitted with the first quarterly report. The completed record is due with the final report. NN/LM staff will provide assistance with this. C. DELIVERABLESIn addition to the aforementioned REPORTING REQUIREMENTS, the bidder shall provide, in electronic format (whether in ASCII, HTML, PDF, or other document formats), any materials developed or produced with project funds. In accepting the award, bidder gives permission for use of such materials by the NLM and NN/LM. Bidder may also be asked to provide information to the RML or to NLM, such as IP addresses, which will be used to track usage of MEDLINEplus, PubMed or ClinicalTrials.gov by institutions participating in the project. Information on training materials developed under this contract should also be submitted to the National Training Center and Clearinghouse (NTTC) (http://nnlm.gov/mar/online). II. TECHNICAL PROPOSAL INSTRUCTIONSProposals will be accepted from Full and Affiliate network members. A detailed plan must be submitted indicating how the statement of work will be implemented. All elements outlined in the STATEMENT OF WORK must be addressed in as much detail as necessary to demonstrate a clear understanding of the work being undertaken. Please prepare your TECHNICAL PROPOSAL according to the following outline: A. Cover SheetInclude name of the lead institution and the name, address, voice and fax numbers, and email address of the Principal Investigator(s). B. Checklist of Mandatory Qualification CriteriaPlease fill out the checklist included in this package as Attachment 2. C. Project NarrativeThe Project Narrative shall discuss how the project will accomplish the technical requirements and specific tasks required to implement the STATEMENT OF WORK. Bidders must include information sufficient for reviewers to evaluate the proposal based on the evaluation criteria (See Section IV Evaluation of Proposals). Project narrative must include technical requirements and specific tasks. Project descriptions are expected to be succinct in addressing the following:
III. COST PROPOSAL INSTRUCTIONSBidder shall submit a detailed budget providing a breakdown and written justification for the costs included in each expenditure category. Funds may be requested for the following (these are examples only and are not meant to be all-inclusive):
Please Note: Funds requested to develop print collections of health materials or to purchase access to any commercial electronic health information product may not exceed 5% of the total amount of the project budget. Please prepare your COST PROPOSAL according to the following outline: A. Cover Sheet Include name of the lead institution and the name, address, voice and fax numbers, and email address of the Principal Investigator(s). B. Budget Form Sample form provided (Attachment 3). C. Budget Narrative Provide a detailed cost breakdown and justification for each of the categories listed below.
IV. EVALUATION OF PROPOSALSA. GeneralIn the selection of the awardee(s) for this acquisition, primary consideration will be given to the evaluation of technical proposals rather than cost or price. The evaluation will be based on the demonstrated capabilities of the prospective bidders in relation to the needs of the project as set forth in the Statement of Work. The merits of each proposal will be carefully evaluated, based on responsiveness to the RFP and the thoroughness and feasibility of the technical approach proposed. Bidders must submit information sufficient to evaluate their proposals based on the criteria listed below. B. Mandatory Qualification CriteriaThe mandatory qualification criteria establish conditions that must be met in order for the proposal to be considered. Please complete the checklist (Attachment 2) indicating that these mandatory criteria are met. C. Technical Evaluation CriteriaThe technical evaluation criteria are listed in the order of relative importance with points assigned for evaluation purposes. PROPOSALS WILL BE SCORED AGAINST THESE CRITERIA, SO PLEASE BE CERTAIN THAT ALL CRITERIA HAVE BEEN ADDRESSED. Criterion 1Technical Approach: 50 PointsThe logic and feasibility of the technical approach to reaching the target group or community. The types of outreach services provided for the target population with consideration given to the appropriateness, creativity and cost effectiveness of the methods proposed. Inclusions of a timeline or implementation schedule for major events and activities. Plans for evaluating the success of the approach to meeting the information needs of the target group. Inclusion of partnerships with other libraries and organizations to improve the target population's access to health information. Statement or plan to continue support of services beyond the project period. The extent to which the proposed project adds value to other initiatives to improve the target population's access to the Internet. Criterion 2Community Targeted: 30 PointsInformation on the target population should be provided. Estimates of the potential population and the portion expected to be reached should be included. Target group or population is described and the actual or perceived need for the proposed program is discussed. Estimation of the program's potential impact on future information services to this group or population is discussed. Criterion 3Project Support: 20 PointsExperience of the proposed personnel in developing and conducting promotional and/or training programs in health information for patients, the public or health professionals. Preference will be given to bidders with prior experience/knowledge of the target group and experience in providing PubMed and Internet training. If the bidder has no prior experience in developing and conducting related programs, indication should be provided concerning the steps that will be taken to obtain adequate background or experience prior to carrying out the project. Evidence of institutional facilities and resources adequate to support the proposed program. Letter of commitment from bidder's institutional administration, and letters of commitment from administrations of all agencies involved or targeted in the project. TOTAL POINTS POSSIBLE: 100ATTACHMENT 1NN/LM MEMBERSHIP INFORMATIONBACKGROUNDThe National Network of Libraries of Medicine (NN/LM), the first comprehensive national library network, began in 1967. Under the leadership of the National Library of Medicine and through the participation of medical libraries and other information resources throughout the nation, it has developed into a well-organized and effective network for meeting the information needs of the nation's health professionals and of the general public. The NN/LM (formerly the Regional Medical Library Network) has been in existence longer than any other library network, however a mechanism had not been established to formally recognize participating institutions until 1988. Although formal recognition is now being given to these participants, it is acknowledged that many other organizations and institutions are part of and contribute to the success of the network. DEFINITION OF THE NATIONAL NETWORK OF LIBRARIES OF MEDICINEThe Medical Library Assistance Act of 1965 (P.L. 89-291) established a program of grants and contracts to assist in developing the services of medical libraries and facilitating the dissemination and utilization of information related to health sciences. Included in the original law and all subsequent amendments was a program to assist the development of a national system of Regional Medical Libraries (RMLs). The mission of the National Network of Libraries of Medicine (NN/LM) is to advance the progress of medicine and improve the public health by providing all U.S. health professionals equal access to biomedical information and by improving the public's access to information to enable them to make informed decisions about their health. The program is coordinated by the National Library of Medicine and carried out through a nationwide network of health sciences libraries and information centers. Stated goals for the NN/LM are: a) To develop collaborations with NN/LM members to improve access to and sharing of biomedical information resources throughout the nation. b) To promote awareness of and access to biomedical information resources for health professionals and the public. c) To develop, promote, and improve access to electronic health information resources by network member libraries, health professionals, and organizations providing health information to the public. DEFINITION OF A NETWORK MEMBERThere are two (2) categories of membership within the NN/LM: Full Member and Affiliate Member. A Full member can be any health sciences library or health-related information center, institution, or organization that: (1) is regularly staffed; (2) has an Internet connection; (3) has its own collection of health sciences materials (books, journals, audiovisuals, electronic databases); (4) provides information services to health professionals and/or the general public. "Information services" must include DOCLINE participation, and should include the following: (1) answering or referring reference questions; and (2) performing information searches. Members are encouraged to provide Loansome Doc service to their own users and/or to unaffiliated users. An Affiliate member is a library, information/resource center or organization that is called on for health information by its users, but which does not meet all of the criteria for Full member participation. An Affiliate member might form a cooperative relationship with a Full member, for example, for reference assistance or document delivery. PREREQUISITES FOR INCLUSION AS A NETWORK MEMBEREach Full and Affiliate member institution, regardless of category, must agree to make the following contributions:
BENEFITS RECEIVED BY NETWORK MEMBERSEach Full member and Affiliate member will receive:
ADDITIONAL INFORMATIONFor membership information or for additional information on the RFP, please call 1-800-338-7657. ATTACHMENT 2CHECKLIST OF MANDATORY QUALIFICATION CRITERIA FOR THE LEAD INSTITUTIONRFP: Access to Electronic Health Information Institution Name: __________________________________ Library's LIBID (if applicable): ______________________ Please fill in or check the appropriate answer to each of the following statements.
ATTACHMENT 3BudgetSubmitted by:____________________________________________________________ Date Submitted: _________________________________________________________ Period Covered: _________________________________________________________
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