VACMAN Version 3.0.11
Summary of Changes from V 3.0.10
September 13, 2005

Tab: All
Screen: Vaccine Management
Ref. #: 1. Description: On the Help menu, the What’s New option accesses the VACMAN web site. From there you can access the current and previous VACMAN newsletters, the user guide, training videos, and other VACMAN topics.

Tab: Data
Screen: Adjustments
Ref. #: 2. Description: You can adjust the value in number of Doses field down to 0, for viable as well as expired vaccine. 

Tab: Data
Screen: Bulk Orders
Ref. #: 3. Description: The Save function saves the value in the Doses field. 
Ref. #: 4. Description: You now have 21 days, rather than seven, to enter receipt data. 
Ref. #: 5. Description: When adding an order, the system populates the Date field with the current date. 

Tab: Data
Screen: Bulk Receipts
Ref. #: 6.	Description: The system saves edits to the Lot number field, and replaces the previous lot number throughout the system. The old number will no longer exist. 
Ref. #: 7.	Description: You can search by State Purchase Order (PO) number. 

Tab: Data
Screen: Direct Ship Orders formerly Varicella Orders
Ref. #: 8.	Description: This screen replaces the previous “Varicella Orders” screen. This means that you can ship vaccine other than varicella direct from manufacturer to a provider. A drop down box lists the vaccines from which you can select; FluMist and the anticipated MMRV vaccine will be included. Examples of some of the screens affected by this change are at the end of this document.  This change is reflected throughout the system, on all screens and reports.
Ref. #: 9.	Description: You place varicella orders more than once a day. 
Ref. #: 10.	Description: A Current Data button has been added. It performs the same function as the Current Data button on the Bulk Orders screen. The system displays the order date, funding code, and doses. 
Ref. #: 11.	Description: When adding an order, the system populates the Date field with the current date.   

Tab: Data
Screen: Direct Ship Transactions formerly Varicella Transactions
Ref. #: 12.	Description: The Current Data button accesses a list of vaccines. The sort order of the list has been changed from Action Code to Date, with the most recent date first. The columns are in this order: Date, Vaccine, Action code, Lot number, Doses, Expiration date. 
Ref. #: 13.	Description: Transactions are based on the transaction date rather than the current date. And, vaccine transferred between providers can be reported for all transaction codes including wastage. 
Ref. #: 14.	Description: The system sorts vaccines by transaction date, then expiration date. 
Ref. #: 15.	Description: You can waste vaccine for inactive providers. 
Ref. #: 16.	Description: The Edit and Delete buttons are available whether the PIN is active or inactive. 
Ref. #: 17.	Description: When you click the Add button, the system displays the current date in the Date Entered and Transaction Date fields. 

Tab: Data
Screen: Distribution
Ref. #: 18.	Description: The Edit and Delete buttons are available whether the PIN is active or inactive. 
Ref. #: 19.	Description: You can edit the Provider Address field from the Distribution screen, via the Provider Address button. 
Ref. #: 20.	Description: A new button, Mark Shipped, accesses a new screen that allows you to enter a range of depot or provider PINs, or dates, and mark those records as shipped. Previously you could only do this with an individual record. 

Tab: Data
Screen: Non CDC Inventory
Ref. #: 21.	Description: You can search by State Purchase Order (PO) number. 
Ref. #: 22.	Description: When a record is marked for deletion, the system immediately displays the message “Deleted Record” on the screen. 
Ref. #: 23.	Description: The Expires field is editable. 

Tab: Data
Screen: Physicians
Ref. #: 24.	Description: You can edit fields on this screen without encountering errors. 

Tab: Data
Screen: Provider Inventory
Ref. #: 25.	Description: Keyboard shortcuts for vaccines work as they do on the Distribution and Doses Administered screens. 
Ref. #: 26.	Description: When adding a record, the system populates the Date field with the current date. 

Tab: Data
Screen: Providers 
Ref. #: 27.	Description: The Email address field is longer, and is not associated with the Subdivision defined on the Setup – Define Names tab. 
Ref. #: 28.	Description: The Date field on both the display and screen print are consistent. 
Ref. #: 29.	Description: You can now search by Last Name/Facility as well as by PIN. 
Ref. #: 30.	Description: You can now search by Additional Provider ID. 
Ref. #: 31.	Description: On the Address tab, you can tab through the City and State fields, and enter the Zip Code value. The City and State fields will automatically populate. 
Ref. #: 32.		Description: On the Address tab, the memo button has this enhancement:  
•	Black lettering states “New Memo” if a memo does not exist.
•	Red lettering states “View Memo” if a memo does exist.

Tab: Data
Screen: Providers via Bulk Receipts
Ref. #: 33.	Description: On the Bulk Receipts screen, the keyboard shortcut Alt + P correctly accesses the Providers screen.  

Tab: Data
Screen: Providers via Direct Ship Receipts formerly Varicella Receipts
Ref. #: 34.	Description: On the Direct Ship Receipts screen, the keyboard shortcut Alt + P correctly accesses the Providers screen. 

Tab: Data
Screen: Providers, Address tab via Distribution, Provider Address button, then Modify button
Ref. #: 35.	Description: The Modify function navigates properly. 

Tab: Data
Screen: Transactions
Ref. #: 36.	Description:  The Current Data button accesses a list of vaccines. The sort order of the list has been changed from Action Code to Date, with the most recent date first. The columns are in this order: Date, Vaccine, Action code, Lot number, Doses, Expiration date. 
Ref. #: 37.	Description:  Transactions are based on the transaction date rather than the current date. And, vaccine transferred between providers can be reported for all transaction codes including wastage. 
Ref. #: 38.	Description:  The system sorts vaccines by transaction date, then expiration date. 
Ref. #: 39.	Description:  You can waste vaccines for inactive providers. 
Ref. #: 40.	Description:  The Edit and Delete buttons are available whether the PIN is active or inactive. 
Ref. #: 41.	Description:  The Vaccine Received from Provider check box is available for all transactions except transaction code 2, Returned by Provider in Viable State. 

Tab: Data
Screen: Various
Ref. #: 42.	Description:  After you’ve added a new record, the next time you click the Add button, some fields from the previously added record carry over to the otherwise blank screen. This enhancement is available on the following screens: Distribution, Bulk Orders, Direct Ship Orders, Adjustments, Inventory, Administered, Transactions, Direct Ship Transactions, Non-CDC Inventory, Physicians   

Tab: Reports Tabs 1, 2
Screen: All
Ref. #: 43.	Description:  Previously, using Report Destination option, Output to an Excel Spreadsheet, produced an “Error #36” message. This occurred if there was a space in the file name/path. This issue has been resolved. 

Tab: Reports Tab 1
Screen: Bulk Orders Sent to CDC, Not Yet Received
Ref. #: 44.	Description: The report includes only the vaccines you select. 
Ref. #: 45.	Description: You can now search by a single vaccine, and the subsequent report includes only that vaccine. 

Tab: Reports Tab 1
Screen: Direct Ship Orders Entered, Not Yet Sent to CDC formerly Varicella Orders Entered, Not Yet Sent to CDC
Ref. #: 46.	Description: Additional columns, vaccine options, and sorting options accommodate multiple vaccines; for example, varicella, flu.  

Tab: Reports Tab 1
Screen: Direct Ship Orders Sent to CDC, Not Yet Shipped formerly Varicella Orders Sent to CDC, Not Yet Shipped
Ref. #: 47.	Description: Additional columns, vaccine options, and sorting options accommodate multiple vaccines; e.g., varicella, flu.  

Tab: Reports Tab 1
Screen:  Direct Ship Orders Shipped by Merck formerly Varicella Orders Shipped by Merck
Ref. #: 48.	Description: The report includes state-ordered direct-ship vaccines. The Funding code option includes the short name of the funding code. 
Ref. #: 49.  Description: The report displays the Tracking Number in the far right column. The Date field is consistent whether displayed or printed. 

Tab: Reports Tab 1
Screen: Direct Ship Orders Shipped by Merck formerly Varicella Orders Shipped by Merck
Ref. #: 50.	Description: Additional columns, vaccine options, and sorting options accommodate multiple vaccines; e.g., varicella, flu.  

Tab: Reports Tab 1
Screen: Individual Transactions
Ref. #: 51.	Description: If you choose a specific vaccine and lot number, the report displays only the selected vaccine for only that lot number. 
Ref. #: 52.	Description: When you select the Reporting Option, All Vaccine Wastage Reported, the report displays the correct dollar value for vaccine. 
Ref. #: 53.	Description: The Date field value is the ship date, not the order date. 
Ref. #: 54.	Description: The Sectors field initially displays the default value of 3-All. 
Ref. #: 55.	Description: The report includes direct ship vaccine that has been shipped, and the received date. 

Tab: Reports Tab 1
Screen: Inventory on Hand
Ref. #: 56.	Description: The default value is Not Including Expired Vaccines. Other choices are Include Expired Vaccines and Include Only Expired Vaccines. 
Ref. #: 57.	Description: Vaccine that has not been received on the Inventory On Hand Date is not included in the report. 
Ref. #: 58.	Description: You can now select an additional sorting option, Manufacturer. 

Tab: Reports Tab 1
Screen: Inventory Received from Manufacturer 
Ref. #: 59.	Description: The report does not include direct shipped vaccines.  
The Funding code option includes the short name of the funding code.

Tab: Reports Tab 1
Screen: Summary of Doses Distributed by Lot Number
Ref. #: 60.	Description: The Date field value is the ship date, not the order date. 

Tab: Reports Tab 1
Screen: Summary of Transactions by Vaccine
Ref. #: 61.	Description: This report is redesigned. Generally, the vaccines are column headings; the Provider name and PIN are the left column. You can choose up to 10 vaccines per report. To choose the vaccines you want, press your keyboard Ctrl key, then use your mouse to click the vaccines you need to include. 
Ref. #: 62.	Description: The Date field value is the ship date, not the order date. 

Tab: Reports Tab 2
Screen: Funding Codes and Balances
Ref. #: 63.	Description: You may now select a date range for transactions, adjustments, and balances. The resulting report includes this information:   
•	Previous Balance shows the balance or funding amount, if any, prior to the date range
•	Adjustments that occurred during the date range
•	Vaccine Orders that occurred during the date range
•	Ending Balance for the date range

Tab: Reports Tab 2
Screen: Providers Detailed List
Ref. #: 64.	Description: Varicella Eligible is among the criteria selections. It is available only on the first group of three Provider reports. 

Tab: Reports Tab 2
Screen: Providers List of Providers 
Ref. #: 65.	Description: If you select a specific District on the Report Selection Criteria screen, the report does not include data from other districts. 

Tab: Reports Tab 2
Screen: Providers List of Providers 
Ref. #: 66.	Description: You can select the Reporting Option, Varicella Eligible, with combinations of All, Yes, and No, to see all providers eligible for varicella, all providers, or all providers not eligible for varicella. 

Tab: Reports Tab 2
Screen: Providers List with Addresses
Ref. #: 67.	Description: Varicella Eligible is among the criteria selections. It is available only on the first group of three Provider reports. 
Ref. #: 68.	Description: The report includes County data. 
Ref. #: 69.	Description: Formatting issues with some label sizes are resolved. 

Tab: Reports Tab 2
Screen: Providers Quick Phone List
Ref. #: 70.	Description: Varicella Eligible is among the criteria selections. It is available only on the first group of three Provider reports. 
Ref. #: 71.	Description: If you select the Report Destination option, Output into Labels, the label includes first name, initial, and title information. 

Tab: Reports Tab 2
Screen: Shipping Invoices
Ref. #: 72.	Description: If varicella has not been ordered for a provider, the report does not add varicella to the invoice. 
Ref. #: 73.		Description: Previously, the Shipping Invoice retained only one record if similar records existed. This issue is corrected so that the report includes all records.
Examples:
•	If you distributed different dose amounts of a vaccine to the same provider on the same date. 
•	If you had two orders for two different brands of the same vaccine. 
•	If you had two orders with different lot numbers but the same number of doses. 
•	If you distributed the same number of doses from the same lot number for different providers. 

Tab: Reports Tab 2
Screen: Vaccine Accountability Report
Ref. #: 74.	Description: The system now calculates the total for the Expected Inventory column. 

Tab: Setup
Screen: CDC Contracts
Ref. #: 75.	Description: You can view individual CDC Contract detail. On the CDC Contracts screen, click the vaccine name. The system displays detail for that vaccine contract in the upper part of the screen.  

Tab: Setup
Screen: Depot
Ref. #: 76.	Description: The Add, Edit, and Delete functions navigate properly. 
Ref. #: 77.	Description: The system displays the Status field value.  
Ref. #: 78.	Description: The Revert function returns you to the current depot record. 
Ref. #: 79.	Description: On the Address tab, the Copy Shipping button copies the depot’s zip code into the shipping address. 

Tab: Setup
Screen: Funding
Ref. #: 80.	Description: You cannot utilize the letter “A” as a funding code. The system recognizes it as “All” throughout the system.  

Tab: Setup
Screen: Registration
Ref. #: 81.	Description: The Email address field is longer. 

Tab: Utilities
Screen: Backup and/or Pack Database Table(s)
Ref. #: 82.	Description: The Pack function does not prompt you to select a “Code Page.”  

Tab: Utilities
Screen: Exchange Data with CDC
Ref. #: 83.	Description: The “Rule 1 Integrity violation” message, sometimes seen during the download process, has been eliminated. 

Tab: Utilities
Screen: Import Data Into VACMAN
Ref. #: 84.	Description: A correction to the zip code field length allows importing data back into VACMAN from a previous export from VACMAN. 
Ref. #: 85.	Description: This function now accommodates zero doses.  

Note:
The address line length issue still exists. While VACMAN meets electronic data interchange (EDI) standards for address line length, Merck systems cannot accommodate this length. Projects should continue to take that into consideration for depot and provider addresses. The EDI standard line length is 35 characters; Merck accommodates 20.  

This document can be found on the CDC website at:
http://www.cdc.gov/vaccines/programs/vacman/downloads/diff_3010vs3011.rtf