[Federal Register: July 29, 2008 (Volume 73, Number 146)]
[Notices]
[Page 43918-43921]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr29jy08-31]
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DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA-2008-0043]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice To Alter a System of Records.
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SUMMARY: The Department of the Army is proposing to alter a system of
records in its existing inventory of records systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective on August 28, 2008 unless
comments are received that would result in a contrary determination.
ADDRESSES: Department of the Army, Freedom of Information/Privacy
Division, U.S. Army Records Management and Declassification Agency,
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.
FOR FURTHER INFORMATION CONTACT: Ms. Vicki Short at (703) 428-6508.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
[[Page 43919]]
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on July 21, 2008, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: July 22, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
A0715-9 DCS, G-4
System name:
Support Personnel Deployment Records (January 28, 2008, 73 FR
4853).
Changes:
ID number:
Add to entry ``DoD''.
System name:
Delete entry and replace with ``Synchronized Predeployment and
Operational Tracker (SPOT) Records.''
System location:
Delete entry and replace with ``U.S. Army Acquisition, Logistics
and Technology Enterprise Systems and Services (ALTESS), ATTN: SFAE-PS-
ALT-SI, P.O. Box 4, Building 450, RFAAP, Radford, VA 24143-0004.''
Categories of individuals covered by the system:
Delete entry and replace with ``Military and civilian employees,
dependents, contractors and non-governmental organization personnel,
volunteers, partner agencies personnel and members of the public who
are supporting planned, ongoing, and historical contingency
operations.''
Categories of records in the system:
Delete entry and replace with ``Records include an individual
profile containing: Full name of the individual; Social Security Number
(SSN) or federal/foreign identification number; home, office, and
deployed telephone numbers; home address and deployed address; home,
office, and deployed e-mail addresses; emergency contact name and
telephone numbers; contract number, contract capabilities and
contractor organization name, along with employer's contact name,
address, and telephone number; next of kin name, phone and address; air
travel itineraries and movements in theater of operations; passport
and/or visa number; common access or identification card user
identification; clearance level; trip information (e.g., destinations
and reservation information); travel authorization documentation (e.g.,
Government orders or letters of authorization); trip dates;
predeployment processing information including training completed
certifications, predeployment medical and dental processing completion,
blood type; location and duty station; and other official deployment-
related information. Records reflecting work experience, educational
level achieved, and specialized education or training obtained outside
of Federal service.
Records reflecting Federal service and documenting work experience
and specialized education received while employed. Such records contain
information about past and present positions held; grades, salaries,
duty station locations; and notices of all personnel actions, such as
appointments, transfers, reassignments, details, promotions, demotions,
reductions-in-force, resignations, separations, suspensions, office
approval of disability retirement applications, retirement, and
removals.''
Authority:
Delete entry and replace with ``10 U.S.C. 3013; National Defense
Appropriations Acts (NDAA) 2008, Section 861; Secretary of Defense; DoD
Instruction 3020.41, Contractor Personnel Authorized to Accompany the
U.S. Armed Forces; Army Regulation 715-9, Contractors Accompanying the
Force and E.O. 9397.''
Purpose(s):
Delete entry and replace with ``Information will be used to plan,
manage, account for, monitor and report on contracts, their
capabilities, contractors and other individuals supporting the Federal
Government (including civilian and military) during planning and
operation of any contingency activity. This information will be used to
analyze and correlate relationships between requirements and planned
actions. Information will also be used to support Department of
Defense, Department of State, other federal agencies and the private
sector.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Add to entry ``To Federal, State, and local agencies, federal
contractors and applicable civilian organizations to account for
personnel located in a contingency area to determine status of
processing and deployment documentation, current and historical
locations, organizations they work for and contact information.''
Safeguards:
Delete entry and replace with ``Computerized records are maintained
in a controlled area accessible only to authorized personnel. Entry to
these areas is restricted to those personnel with a valid requirement
and authorization to enter. Physical entry is restricted by the use of
lock, guards, and administrative procedures. Access to any specific
record is based on the need-to-know and the specific level of
authorization granted to the user. Physical and electronic access is
restricted to designated individuals having a need-to-know in the
performance of official duties. Access to personal information is
further restricted by the use of login/password authorization.
Information is accessible only by authorized personnel with appropriate
clearance/access in the performance of their duties.''
System manager(s) and address:
Delete entry and replace with ``Commander, U.S. Army Materiel
Command, Plans & Operations Division, AMCOPS-CP, 9301 Chapek Road, Ft.
Belvoir, VA 22060.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to Commander, U.S. Army Materiel Command,
Plans & Operations Division, AMCOPS-CP, 9301 Chapek Road, Ft. Belvoir,
VA 22060.
Request should contain individual's full name, Social Security
Number (SSN), current address, telephone number, when and where the
accident occurred, type of equipment involved in the accident, and
signature.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to their employer or to Commander, U.S. Army Materiel
Command, Plans & Operations Division, 9301 Chapek Road, Ft. Belvoir, VA
22060.
Requests should contain the individual's full name, social security
number (SSN), current address, telephone number, when and where
[[Page 43920]]
they were assigned during the contingency and their signature.''
* * * * *
Record source categories:
Delete entry and replace with ``Records and reports of contingency
contracts, contingency support, contractors authorized to accompany the
U.S. Armed Forces, and known locations in a Joint Operational Area.''
* * * * *
A0715-9 DCS, G-4 DoD
System name:
Synchronized Predeployment and Operational Tracker (SPOT) Records.
System location:
U.S. Army Acquisition, Logistics and Technology Enterprise Systems
and Services (ALTESS), ATTN: SFAE-PS-ALT-SI, P.O. Box 4, Building 450,
RFAAP, Radford, VA 24143-0004 or similar certified Defense/Federal
Network Enclave facility.
Categories of individuals covered by the system:
Military and civilian employees, dependents, contractors and non-
governmental organization personnel, volunteers, partner agencies
personnel and members of the public who are supporting planned,
ongoing, and historical contingency operations.
Categories of records in the system:
Records include an individual profile containing: Full name of the
individual; Social Security Number or federal/foreign identification
number; home, office, and deployed telephone numbers; home address and
deployed address; home, office, and deployed e-mail addresses;
emergency contact name and telephone numbers; contract number, contract
capabilities and contractor organization name, along with employer's
contact name, address, and telephone number; next of kin name, phone
and address; air travel itineraries and movements in theater of
operations; passport and/or visa; common access or identification card
user identification; clearance level; trip information (e.g.,
destinations, reservation information); travel authorization
documentation (e.g., Government orders or letters of authorization);
trip dates; predeployment processing information including training
completed certifications, medical and dental screenings, blood type;
location and duty station; and other official deployment-related
information.
Records reflecting work experience, educational level achieved, and
specialized education or training obtained outside of Federal service.
Records reflecting Federal service and documenting work experience
and specialized education received while employed. Such records contain
information about past and present positions held; grades, salaries,
duty station locations; and notices of all personnel actions, such as
appointments, transfers, reassignments, details, promotions, demotions,
reductions-in-force, resignations, separations, suspensions, office
approval of disability retirement applications, retirement, and
removals.
Authority for maintenance of the system:
10 U.S.C. 3013; National Defense Appropriations Acts (NDAA) 2008,
Section 861; Secretary of Defense; DoD Instruction 3020.41, Contractor
Personnel Authorized to Accompany the U.S. Armed Forces; Army
Regulation 715-9, Contractors Accompanying the Force and E.O. 9397.
Purpose(s):
Information will be used to plan, manage, account for, monitor and
report on contracts, their capabilities, contractors and other
individuals supporting the Federal Government (including civilian and
military) during planning and operation of any contingency activity.
This information will be used to analyze and correlate relationships
between requirements and planned actions. Information will also be used
to support Department of Defense, Department of State, other federal
agencies and the private sector.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To Federal, State, and local agencies, federal contractors and
applicable civilian organizations to account for personnel located in a
contingency area to determine status of processing and deployment
documentation, current and historical locations, organizations they
work for and contact information.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Name and Social Security Number (SSN).
Safeguards:
Computerized records are maintained in a controlled area accessible
only to authorized personnel. Entry to these areas is restricted to
those personnel with a valid requirement and authorization to enter.
Physical entry is restricted by the use of lock, guards, and
administrative procedures. Access to any specific record is based on
the need-to-know and the specific level of authorization granted to the
user. Physical and electronic access is restricted to designated
individuals having a need-to-know in the performance of official
duties. Access to personal information is further restricted by the use
of login/password authorization. Information is accessible only by
authorized personnel with appropriate clearance/access in the
performance of their duties. Records retrieved from SPOT only portray
the last four digits of the Social Security Number (SSN).
Retention and disposal:
Permanent. Keep until individual's final deployment is terminated
and then retire to the Army Electronic Archives (AEA). The AEA will
transfer to the National Archives when the record is 25 years old.
System manager(s) and address:
Commander, U.S. Army Materiel Command, Plans & Operations Division,
AMCOPS-CP, 9301 Chapek Road, Ft. Belvoir, VA 22060.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the system manager.
Requests should contain the individual's full name, social security
number (SSN), current address, telephone number, when and where they
were assigned during the contingency and signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to their
employer or to the System Manager.
[[Page 43921]]
Requests should contain the individual's full name, Social Security
Number (SSN), current address, telephone number, when and where they
were assigned during the contingency and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505.
Record source categories:
Records and reports of contingency contracts, contingency support,
contractors authorized to accompany the U.S. Armed Forces, and known
locations in a Joint Operational Area.
Exemptions claimed for the system:
None.
[FR Doc. E8-17320 Filed 7-28-08; 8:45 am]
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