[Federal Register: January 18, 2008 (Volume 73, Number 13)]
[Notices]
[Page 3492-3493]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr18ja08-86]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
February 19, 2008. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: requestschedule@nara.gov.
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
[[Page 3493]]
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Risk Management Agency (N1-258-08-1,
1 item, 1 temporary item). Records pertaining to educational agreements
of the Risk Management Education office. Included are application
scores, funding and financial documents, and activity logs. This
schedule authorizes the agency to apply the proposed disposition
instructions to any recordkeeping medium.
2. Department of the Army, Agency-wide (N1-AU-04-9, 2 items, 2
temporary items). Master file and outputs associated with an electronic
information system used to track basic human resources data on
personnel deployed to a theater of operations. Data includes personnel
identifiers, assignment data, and contact information of next of kin.
3. Department of Defense, Defense Commissary Agency (N1-506-07-9,
10 items, 10 temporary items). Records in the Office of the General
Counsel pertaining to legal matters. Included are correspondence,
information releases, legal opinions, pecuniary charges and appeals,
claims, and law enforcement reports. This schedule authorizes the
agency to apply the proposed disposition instructions to any
recordkeeping medium.
4. Department of Homeland Security, Headquarters Offices (N1-563-
07-13, 14 items, 1 temporary item). Write-in campaign correspondence.
Proposed for permanent retention are recordkeeping copies of
Congressional reports, briefing books, correspondence, plans, policy
records, scheduling records, speeches and testimonies, subject files,
telephone logs, and trip books. This schedule authorizes the agency to
apply the proposed disposition instructions to any recordkeeping
medium.
5. Department of Justice, Criminal Division (N1-60-07-7, 4 items, 2
temporary items). Records of the Domestic Security Section, including
duplicates of case files litigated by U.S. attorneys used for oversight
purposes and general administrative files of the Section. Proposed for
permanent retention are recordkeeping copies of records related to
cases litigated by the Section and selected general files.
6. Department of Transportation, Federal Railroad Administration
(N1-399-07-2, 1 item, 1 temporary item). Records consisting of
responses to audits, evaluations, and routine investigations. This
schedule authorizes the agency to apply the proposed disposition
instructions to any recordkeeping medium.
7. Department of Transportation, Federal Railroad Administration
(N1-399-07-12, 2 items, 2 temporary items). Records relating to grants
and other program support agreements with Federal, state, local, and
international government agencies, universities and institutions. This
schedule authorizes the agency to apply the proposed disposition
instructions to any recordkeeping medium.
8. Department of the Treasury, Internal Revenue Service (N1-58-08-
1, 2 items, 2 temporary items). Correspondence with taxpayers and
employers relating to the Withholding Compliance Program. This schedule
revises the description and/or disposition for these records, which
were previously approved for disposal.
9. Department of the Treasury, Internal Revenue Service (N1-58-08-
2, 1 item, 1 temporary item). Records relating to Passive Foreign
Investment Company for Tainted Removal Election (Form 8621-A) files.
Included are review check sheets, activity logs, case history
worksheets, document requests and other correspondence.
10. Department of the Treasury, Internal Revenue Service (N1-58-08-
3, 5 items, 5 temporary items). Inputs, outputs, master files and
documentation associated with an electronic information system used to
record and manage all Systemic Advocacy project activities, task
forces, reviews and advocacy portfolios.
11. Department of the Treasury, Internal Revenue Service (N1-58-08-
4, 4 items, 4 temporary items). Inputs, outputs, electronic data, and
system documentation associated with an electronic information system
used to validate U.S. residency for applicants claiming benefits or
exemptions relating to foreign income.
12. Department of the Treasury, Internal Revenue Service (N1-58-08-
5, 1 item, 1 temporary item). Records relating to taxpayer delinquency,
consisting of work requests received by secure e-mail and retained for
inventory control and quality review purposes.
13. Commodity Futures Trading Commission, Office of the General
Counsel (N1-180-08-1, 1 item, 1 temporary item). Attorney work papers
used as background information for litigation cases, including drafts,
correspondence, and interview notes. This schedule authorizes the
agency to apply the proposed disposition instructions to any
recordkeeping medium.
14. Office of Compliance, Agency-wide (N1-577-07-1, 24 items, 15
temporary items). Includes Administrative Dispute Resolution case
files, forms, mediation surveys, general correspondence, and electronic
case-tracking system; labor management relations case files, reviews,
and forms; agency Web site; draft biennial and requestor-initiated
inspections of Occupational Safety and Health Administration and
Americans with Disabilities Act violations within the legislative
branch; inspections of Federal Labor Relations Act violations within
the legislative branch; litigation files; rulemaking files; and ethics
inquiries. Proposed for permanent retention are recordkeeping copies of
Executive Director's and Deputy Executive Directors' official files and
standard operating procedures; educational materials; official
photographs; historical documents (including annual reports); and Board
of Directors' official files, final reports and decisions.
Dated: January 14, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-855 Filed 1-17-08; 8:45 am]
BILLING CODE 7515-01-P