[Federal Register: April 14, 2008 (Volume 73, Number 72)]
[Notices]
[Page 20070-20071]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr14ap08-90]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before May
14, 2008. Once the appraisal of the records is completed, NARA will
send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: requestschedule@nara.gov.
Fax: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1228.24(b)(3).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Rural Development (N1-221-08-1, 22
items, 15 temporary items). Records relating to a program which
provides grants and loans for rural telecommunications projects.
Proposed for permanent retention are special studies and reports, loan
docket files and supporting data, records of technical standards
committees, and records relating to approved grants.
2. Department of the Army, Agency-wide (N1-AU-08-1, 3 items, 2
temporary items). Master file and standard reports associated with an
electronic information system used to report sexual assault and
prevention data. Data includes information on the victim and
perpetrator, nature of the incident, actions taken, and final results.
Proposed for permanent retention are annual reports on sexual assaults.
[[Page 20071]]
3. Department of Energy, Agency-wide (N1-434-08-2, 2 items, 1
temporary item). Research and professional files of researchers who
have held a range of positions or have been a recognized expert in
cross-disciplinary work. Proposed for permanent retention are files of
researchers who have achieved national or international prominence in
their career.
4. Department of Homeland Security, Office for Civil Rights and
Civil Liberties (N1-563-07-6, 6 items, 4 temporary items). Records
tracking allegations of racial, ethnic, and religious profiling by
employees and officials of the agency. Proposed for permanent retention
are records associated with significant cases.
5. Department of the Interior, National Park Service (N1-79-07-2,
15 items, 7 temporary items). Records related to the implementation and
administration of the Native American Graves Protection and
Repatriation Act national program. Proposed for permanent retention are
case files, advisory committee records, awarded grant files, program
records, and associated indexes.
6. Department of the Navy, Agency-wide (N1-NU-07-10, 1 item, 1
temporary item). Personnel rosters, listings, cards, indexes and
similar records maintained by preparing units.
7. Department of State, Foreign Service Institute (N1-59-08-7, 8
items, 8 temporary items). Records relating to registration for
internal and external training, including course information,
management reports, course schedules, and travel records.
8. Department of the Treasury, Internal Revenue Service (N1-58-08-
10, 3 items, 3 temporary items). Master file, outputs, and system
documentation for the Enterprise Data Access Strategy--Integrated
Production Model, which consists of data used in modernization
projects.
9. Federal Communications Commission, Office of the Inspector
General (N1-173-07-2, 8 items, 5 temporary items). Non-significant
investigative files, allegations that do not relate to a specific
investigation, audits, strategic plans, and general correspondence.
Proposed for permanent retention are significant investigative files,
semi-annual reports, and annual audit plans. The proposed disposition
instructions are limited to paper records for significant investigative
files, semi-annual reports, and annual audit plans.
10. National Archives and Records Administration, Office of Records
Services--Washington, DC (N1-64-08-2, 5 items, 5 temporary items).
Data, audit logs, user profiles, and system documentation of the
Accessions Management Information System used to track information
about accessions of electronic records.
11. National Archives and Records Administration, Office of Records
Services--Washington, DC (N1-64-08-03, 5 items, 5 temporary items).
Data, audit logs, user profiles, and system documentation used in the
verification of format and structure of data submitted by agencies for
accession through the Archival Electronic Records Inspection and
Control System.
12. National Archives and Records Administration, Office of Records
Services--Washington, DC (N1-64-08-4, 4 items, 4 temporary items).
System usage and performance reports, system audit logs, user profiles,
and system documentation associated with the Access to Archival
Databases System, which provides web access to selected accessioned
electronic records, including databases, images and texts.
13. National Archives and Records Administration, Office of Records
Services--Washington, DC (N1-64-08-5, 4 items, 4 temporary items). Data
files, system audit logs, custom developed source code, and system
documentation associated with the Archival Processing System, which
maintains metadata related to the agency's holdings of electronic
records such as recording characteristics, preservation master and
backup copy management, technical file specifications, tape location
management, media recopy and refresh scheduling, and reference
requests.
14. Peace Corps, Office of Management (N1-490-08-1, 1 item, 1
temporary item). Master file of an electronic information system used
to record volunteers' foreign language test scores.
15. United States Information Agency, Broadcasting Service (N1-306-
97-2, 28 items, 16 temporary items). Subject files that are duplicative
or are lacking historical significance, travel vouchers, and requests
for information. Proposed for permanent retention are records of
subject, country, program, and other files that document programs and
policies. The proposed disposition instructions are limited to paper
records.
Dated: April 7, 2008.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E8-7867 Filed 4-11-08; 8:45 am]
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