[Federal Register: March 10, 2008 (Volume 73, Number 47)]
[Notices]
[Page 12713-12714]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr10mr08-40]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[USN-2008-0013]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to Add a System of Records.
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SUMMARY: The Department of Navy proposes to add a system of records to
its inventory of record systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended.
DATES: The changes will be effective on April 9, 2008, unless comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Mrs. Doris Lama,
Department of the Navy, 2000 Navy Pentagon, Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act of 1974, as amended, were submitted on February 29,
2008, to the House Committee on Government Oversight and Reform, the
Senate Committee on Homeland Security and Governmental Affairs, and the
Office of Management and Budget (OMB) pursuant to paragraph 4c of
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities
for Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
March 4, 2008.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N12308-1
System name:
Navy Fleet and Family Readiness (F&FR) Internship Program
System location:
For outside the continental United States, system is located at
Navy Installations Command (N947), 5720 Integrity Drive, Bldg. 457,
Millington, TN 38055-6540.
For continental United States, system is located at organizational
elements of the Department of the Navy. Official mailing addresses are
published in the Standard Navy Distribution List that is available at
http://doni.daps.dla.mil/sndl.aspx.
Categories of individuals covered by the system:
Navy F&FR Internship Program applicants and selectees.
Categories of records in the system:
Name, contact address, phone number and e-mail address, educational
information-university, major/minor, grade point average, advisor,
advisor's contact phone number and e-mail address, work/volunteer
experience, certifications/skills/hobbies, references, and official
university transcripts from all program applicants. Additional
information from selectees for producing passport application
documents, travel orders, area security clearances, accommodation and
travel reservations, voluntary service agreements, electronic funds
transfers and correspondence: Birth location, birth date, citizenship,
gender, height,
[[Page 12714]]
weight, hair color, eye color, emergency point of contact name,
emergency point of contact relation, emergency point of contact
address, emergency point of contact phone number, emergency point of
contact e-mail address, Social Security Number (SSN), driver's license
state, driver's license number, driver's license issue and expiration
dates, U.S. passport number, U.S. passport issue and expiration dates,
bank name, bank routing number, bank account number, type of bank
account, name on bank account, medical statement, proof of insurance,
background check and fingerprints for Child & Youth interns, and
performance evaluation.
Authority for maintenance of the system:
10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 1588, Authority to
Accept Certain Voluntary Services; and E.O. 9397 (SSN).
Purpose(s):
To select and place student interns at host installations and for
local in-processing. To prepare all required documents and reservations
associated with placing student interns and getting them to their
internship locations, such as preparing passport application documents,
submitting background checks, making travel and accommodation
reservations, preparing travel orders, and securing area clearances. To
supervise and monitor performance of student interns and to track
overall program satisfaction and results.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' that appear at the beginning of
the Navy's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Automated records/databases and manual records.
Retrievability:
Name, internship semester/year and internship location.
Safeguards:
Manual records are maintained in monitored or controlled areas
accessible only to authorized personnel. Building and rooms are locked
outside regular working hours. Automated records are maintained in
computer files and a database with limited access only to personnel
with a need to know. Access to individual computers is controlled by
Common Access Card (CAC) and password.
Retention and disposal:
Information from applicants not selected are destroyed upon the
start of the semester/year for which the individual applied.
Full records are kept for three years after an individual completes
their internship, then destroyed except for the following:
No-fee passports are kept until they expire (up to five years),
then destroyed. If an individual gains employment that would require or
authorize them to obtain a no-fee passport prior to its expiration, it
will be turned over at their request.
Placement information, contact information and post-internship
evaluations are kept indefinitely for historical and analytical
purposes.
System manager(s) and address:
Policy Officials: Commander, Navy Installations Command (N947),
5720 Integrity Drive, Bldg 457, Millington TN 38055-6540.
Record Holders: Commander, Navy Installations Command (N947), 5720
Integrity Drive, Bldg 457, Millington TN 38055-6540; and/or commanding
officer of the activity in question. Official mailing addresses are
published in the Standard Navy Distribution List that is available at
http://doni.daps.dla.mil/sndl.aspx.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, Navy Installations Command (N947), 5720 Integrity
Drive, Bldg 457, Millington TN 38055-6540 for internships outside the
continental United States. For internships in the continental United
States, written inquiries should be made to the appropriate Navy
activity concerned. Official mailing addresses are published in the
Standard Navy Distribution List that is available at http://
doni.daps.dla.mil/sndl.aspx.
The request should be signed and include proof of identity, full
name, dates and location of internship, and a complete mailing address.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to Commander,
Navy Installations Command (N947), 5720 Integrity Drive, Bldg 457,
Millington TN 38055-6540 for internships outside the continental United
States. For internships in the continental United States, written
inquiries should be made to the appropriate Navy activity concerned.
Official mailing addresses are published in the Standard Navy
Distribution List that is available at http://doni.daps.dla.mil/
sndl.aspx.
The request should be signed and include proof of identity, full
name, dates and location of internship, and a complete mailing address.
Contesting record procedures:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
The individual; educational institutions; state and local
authorities; and general correspondence concerning the individual.
Exemptions claimed for the system:
None.
[FR Doc. E8-4728 Filed 3-5-08; 8:45 am]
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