[Federal Register: July 18, 2008 (Volume 73, Number 139)]
[Notices]
[Page 41334-41335]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr18jy08-61]
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DEPARTMENT OF DEFENSE
Office of Secretary
[Docket ID: DoD-2008-OS-0078]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Commissary Agency, DoD.
ACTION: Notice to amend a System of Records.
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SUMMARY: The Defense Commissary Agency (DeCA) is proposing to amend a
system of records notice to its inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on August
18, 2008 unless comments are received that would result in a contrary
determination.
ADDRESSES: Defense Commissary Agency, 1300 E Avenue, Fort Lee, VA
23801-1800.
FOR FURTHER INFORMATION CONTACT: Ms. Donna Williamson at (804) 734-
8777.
SUPPLEMENTARY INFORMATION: The Defense Commissary Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: July 11, 2008.
Patricia Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
ZGC 001
SYSTEM NAME:
General Counsel Case Files (June 1, 2001, 66 FR 29777).
CHANGES:
* * * * *
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Delete ``who may''.
Delete the word ``defendant'' replace with ``party''.
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ``Name of the party bringing the
action, witnesses, and other parties; home address; telephone numbers;
location; type of case and other details including settlement and
resolution.''
* * * * *
PURPOSE(S):
Delete entry and replace with ``The records are used to
investigate, evaluate, adjudicate, defend, prosecute, or settle claims
or lawsuits.''
* * * * *
STORAGE:
Delete entry and replace with ``Paper records in file folders and
electronic storage media.''
RETRIEVABILITY:
Delete ``or anticipated litigant''.
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ``Supervisory Legal Administrative
Specialist, Office of the General Counsel, Headquarters, Defense
Commissary Agency, 1300 E. Avenue, Fort Lee, VA 23801-1800.''
* * * * *
ZGC 001
SYSTEM NAME:
General Counsel Case Files.
SYSTEM LOCATION:
Office of the General Counsel, Headquarters, Defense Commissary
Agency, ATTN: GC, 1300 E Avenue, Fort Lee, VA 23801-1800.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Any individual who has filed a claim, a complaint or similar
pleading or instituted litigation against the Defense Commissary Agency
in a court, administrative body or in an established administrative
dispute resolution procedure in which a Defense Commissary Agency
employee or the Defense Commissary Agency is named as a party
concerning matters under the cognizance of the General Counsel, Defense
Commissary Agency.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name of the party bringing the action, witnesses, other parties;
home address, telephone numbers, location, type of case and other
details including settlement and resolution.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Department Regulations and 10 U.S.C. 2482, Commissary
stores: operation.
PURPOSE(S):
The records are used to investigate, evaluate, adjudicate, defend,
prosecute, or settle claims or lawsuits.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Defense Commissary Agency's compilation of systems of records notices
apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and electronic storage media.
RETRIEVABILITY:
Name of litigant and case number.
SAFEGUARDS:
Paper and automated records are stored in rooms with restricted
access in a secure building. Access is limited to the General Counsel
staff in performance of their official duties.
RETENTION AND DISPOSAL:
Records retained for six years after final action, then destroyed.
Paper records are shredded.
[[Page 41335]]
SYSTEM MANAGER(S) AND ADDRESS:
Supervisory Legal Administrative Specialist, Office of the General
Counsel, Headquarters, Defense Commissary Agency, 1300 E Avenue, Fort
Lee, VA 23801-1800.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Freedom of Information Act/Privacy Officer, Defense Commissary
Agency, 1300 E Avenue, Fort Lee, VA 23801-1800.
The request should contain the individual's full name, address, and
telephone number. These items are necessary for the retrieval of
information.
Requests submitted on behalf of other persons must include their
written authorization.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Freedom
of Information Act/Privacy Officer, Defense Commissary Agency, 1300 E
Avenue, Fort Lee, VA 23801-1800.
The request should contain the individual's full name, address, and
telephone number. These items are necessary for the retrieval of
information.
Requests submitted on behalf of other persons must include their
written authorization.
CONTESTING RECORD PROCEDURES:
The Defense Commissary Agency's rules for accessing records, for
contesting contents and appealing initial agency determinations are
contained in Defense Commissary Agency Directive 30-13; 32 CFR part
327; or may be obtained from the Freedom of Information Act/Privacy
Officer at 1300 E Avenue, Fort Lee, VA 23801-1800.
RECORD SOURCE CATEGORIES:
From all sources with information which may impact upon actual or
anticipated litigation, e.g., administrative boards, other record
systems within DeCA, DoD, and third parties who provide information
voluntarily or in response to discovery.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8-16419 Filed 7-17-08; 8:45 am]
BILLING CODE 5001-06-P