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Exciting News!
- UI announces plans to introduce internet filing for UI reports.
To improve client services to employers, the UI Division is currently developing an Internet Quarterly Wage, Contribution Report and Tax Payment system. The system is cost efficient, secure, easy to use, and best of all, FREE! If everything goes according to plan, starting in October 2005, businesses will be able to utilize the user-friendly software program to file their quarterly wage reports on diskettes and CDs. Also planned for the spring of 2006, employers can look forward to filing their quarterly wage reports via web-based (Internet) program. Then, in 2007, employers will be able to file their quarterly wage reports, contribution reports, and pay their taxes via the Internet.
We know that employers have been long awaiting this and are anxious for such a program to be implemented. Here’s a recap of what’s to come:
Background 
Since 1988, employers have been required by state law to furnish the Unemployment Insurance (UI) Division with wage information for each employee on a quarterly basis. Federal law mandated states to establish an income and eligibility verification system for the purpose of exchanging information among state agencies who administer programs for UI, Medicaid, Food Stamps and Aid to Families with Dependent Children. The system is essential in providing efficient and accurate wage data to determine whether individuals qualify for jobless compensation benefits or for entitlements under public assistance programs.
Today
Currently over 29,800 employers are filing nearly 700,000 wage records each calendar quarter. The wage record includes an employee's Social Security number, name and the total wages paid during the calendar quarter. Employers may file their wage records either on agency-provided forms or various types of magnetic media, including tape, cartridge and diskette. The agency’s staff must enter data from all wage records into its computer systems by the end of the calendar quarter so they are available when claimants apply for UI benefits.
Wage records submitted on magnetic media are processed quickly without problems. Wage records filed on paper, however, requires extensive manual processing, including sorting, scanning/filing the paper forms and data entry of the wage records.
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