(a) State unemployment compensation agencies shall require
requesting agencies receiving information under this part to comply with
the following measures to protect the confidentiality of the information
against unauthorized access or disclosure:
(1) The information shall be used only to the extent necessary to
assist in the valid administrative needs of the program receiving such
information and shall be disclosed only for these purposes as defined in
this agreement;
(2) The requesting agency shall not use the information for any
purposes not specifically authorized under an agreement that meets the
requirements of Sec. 603.6;
(3) The information shall be stored in a place physically secure
from access by unauthorized persons;
(4) Information in electronic format, such as magnetic tapes or
discs, shall be stored and processed in such a way that unauthorized
persons cannot retrieve the information by means of computer, remote
terminal or other means;
(5) Precautions shall be taken to ensure that only authorized
personnel are given access to on-line files;
(6)(i) The requesting agency shall instruct all personnel with
access to the information regarding the confidential nature of the
information, the requirements of this part, and the sanctions specified
in State unemployment compensation laws against unauthorized disclosure
of information covered by this part, and any other relevant State
statutes, and
(ii) The head of each State agency shall sign an acknowledgment on
behalf of the entire agency attesting to the agency's policies and
procedures regarding confidentiality.
(b) Any requesting agency is authorized to redisclose the
information only as follows:
(1) Any wage or claim information may be given to the individual who
is the subject of the information;
(2) Information about an individual may be given to an attorney or
other duly authorized agent representing the individual if the
individual has given written consent and the information is needed in
connection with a claim for
benefits against the requesting agency; and
(3) Any wage or claim information may be given to another requesting
agency as defined in this part or to any criminal or civil prosecuting
authorities acting for or on behalf of the requesting agency if
provision for such redisclosure is contained in the agreement between
the requesting agency and the State unemployment compensation agency.
(c) The requesting agency shall permit the State unemployment
compensation agency to make onsite inspections to ensure that the
requirements of State unemployment compensation laws and Federal
statutes and regulations are being met (section 1137(a)(5)(B).
