[Federal Register: December 3, 2007 (Volume 72, Number 231)]
[Notices]
[Page 67972-67974]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr03de07-111]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for
[[Page 67973]]
records disposition authority (records schedules). Once approved by
NARA, records schedules provide mandatory instructions on what happens
to records when no longer needed for current Government business. They
authorize the preservation of records of continuing value in the
National Archives of the United States and the destruction, after a
specified period, of records lacking administrative, legal, research,
or other value. Notice is published for records schedules in which
agencies propose to destroy records not previously authorized for
disposal or reduce the retention period of records already authorized
for disposal. NARA invites public comments on such records schedules,
as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
January 2, 2008. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: requestschedule@nara.gov.
FAX: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of the Army, Agency-wide (N1-AU-00-38, 2 items, 2
temporary items). Master file and outputs associated with an electronic
information system used to track installation populations for resource
planning purposes. Data includes installation identifiers, unit
identification codes, and installation population counts (number of
officers, enlisted, and civilians).
2. Department of Defense, Office of the Secretary of Defense (N1-
330-08-2, 1 item, 1 temporary item). Master file associated with an
electronic information system used to track, manage, and report
personnel data. Data includes personnel contact information, position
identifiers, security clearances information, assignment data, and
related data.
3. Department of Energy, Idaho Operations Office (N1-434-08-1, 1
item, 1 temporary item). Records relating to radiographs of fuel
elements. This schedule authorizes the agency to apply the proposed
disposition instructions to any recordkeeping medium.
4. Department of Health and Human Services, Food and Drug
Administration (N1-88-06-3, 16 items, 11 temporary items). Non-
significant correspondence, presentations and daily activities of
senior officials; routine and administrative program correspondence and
original correspondence after entry into an electronic recordkeeping
system; electronic data associated with tracking temporary
correspondence; and background working files. Proposed for permanent
retention are significant correspondence, presentations and daily
activities of senior officials, significant program correspondence, and
electronic data associated with tracking permanent correspondence. This
schedule authorizes the agency to apply the proposed disposition
instructions to any recordkeeping medium.
5. Department of Justice, Federal Bureau of Investigation (N1-65-
08-1, 8 items, 8 temporary items). Inputs, outputs, master file,
transfer agreements and other records related to the Employee
Relocation Manager system. This schedule authorizes the agency to apply
the proposed disposition instructions to any recordkeeping medium.
6. Department of State, All Foreign Service Posts (N1-84-08-1, 8
items, 6 temporary items). Routine correspondence and case files
relating to public diplomacy activities. Proposed for permanent
retention are general public diplomacy program files and locally
produced publications. This schedule authorizes the agency to apply the
proposed disposition instructions to any recordkeeping medium, for
temporary items.
7. Department of Transportation, Federal Railroad Administration
(N1-399-07-20, 7 items, 5 temporary items). Records used to produce
outreach materials for the public or Congress, including background
information, news clippings, public service awards, and records
relating to public service recognition week. Proposed for permanent
retention are agency press releases and biographical information on
agency officials. This schedule authorizes the agency to apply the
proposed disposition instructions to any recordkeeping medium.
[[Page 67974]]
8. Federal Deposit Insurance Corporation, Agency-wide (N1-34-07-1,
313 items, 276 temporary items). Comprehensive agency schedule covering
insured depository oversight records, administrative records, and
operational records. Proposed for permanent retention are the minutes
of the Board of Directors, program and policy records of the Board and
divisions, failed financial institution records, and bank management
simulation records.
9. Federal Housing Finance Board, Agency-wide (N1-485-08-1, 1 item,
1 temporary item). Records relating to policies and procedures for
administrative functions such as travel, leave, procurement, and
parking.
10. Federal Maritime Commission, Bureau of Certification and
Licensing (N1-358-07-2, 7 items, 7 temporary items). Office of
Passenger Vessels and Information Processing records including
Performance Certificate and Casualty Certificate application case
files; copies of Performance and Casualty Certificates; insurance
policy and trust fund files; and copies of correspondence reading
files. This schedule authorizes the agency to apply the proposed
disposition instructions to any recordkeeping medium.
11. Federal Maritime Commission, Agency-wide (N1-358-07-3, 1 item,
1 temporary item). Master file for an electronic information system
which provides a contact list of all entities that are regulated by or
do business with the Commission. This schedule authorizes the agency to
apply the proposed disposition instructions to any recordkeeping
medium.
12. Federal Mediation and Conciliation Service, Office of Director
and Chief of Staff (N1-280-06-1, 13 items, 7 temporary items). General
correspondence, reading files, reference copies of official directives,
working or background files, travel files, and congressional hearing
and testimony files. Proposed for permanent retention are policy
records of the Director, the Director's official calendar, official
copies of directives, Director's speeches, presentations, and
associated index, and Advisory Committee records.
13. Federal Mediation and Conciliation Service, Office of General
Counsel (N1-280-06-2, 7 items, 6 temporary items). Correspondence, case
files, subpoena files, inquiry request files, congressional inquiry
files, and reports to the Office of Management and Budget and General
Services Administration. Proposed for permanent retention are legal
opinion files.
14. Federal Mediation and Conciliation Service, Department of
Public Affairs (N1-280-07-2, 5 items, 2 temporary items). Records
include reference and convenience files. Proposed for permanent
retention are electronic publications, audio-visual records, and
history files.
15. Federal Mediation and Conciliation Service, Office of Budget
and Finance (N1-280-07-4, 14 items, 11 temporary items). Budget
estimates, correspondence, special analysis and year end reports,
reference copies of budget documents maintained by other offices,
telecommunication letters, and other budget records. Proposed for
permanent retention are the official published budget submission,
correspondence of the Director, and the five year strategic plan.
Dated: November 23, 2007.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E7-23381 Filed 11-30-07; 8:45 am]
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