[Federal Register: July 9, 2007 (Volume 72, Number 130)]
[Notices]
[Page 37199-37201]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr09jy07-45]
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DEPARTMENT OF DEFENSE
Office of Secretary of Defense
[DOD-2007-OS-0071]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service, DOD.
ACTION: Notice to Add a System of Records.
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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to add a system of records notice to its inventory of record systems
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on August
8, 2007 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate
[[Page 37200]]
Communications and Legislative Liaison, Defense Finance and Accounting
Service, 6760 E. Irvington Place, Denver, CO 80279-8000.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on (date), to the House
Committee on Oversight and Government Reform, the Senate Committee on
Homeland Security and Governmental Affairs, and the Office of
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to
OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated December 12, 2000, 65 FR
239.
Dated: July 2, 2007.
C.R. Choate,
Alternative Federal Register Liaison Officer, Department of Defense.
T7346a
System name:
Reserve and National Guard Members' Status Tracking System.
System location:
Defense Finance and Accounting Service--Indianapolis, 8899 East
56th Street, Indianapolis, IN 46249-2700.
Categories of individuals covered by the system:
United States Army Reserve and National Guard members in a military
pay status.
Categories of records in the system:
Individual's name, pay grade, Social Security Number (SSN), date of
birth, gender, pay dates, leave account information, rank, enlistment
contract or officer acceptance form identification, duty information
(duty station, personnel assignment, and unit), security investigation,
combat tours, temporary active duty data, years in service, promotional
data, master military pay account (MMPA) records, leave and earnings
statements (LESs), substantiating pay and allowance entitlements,
deductions, or collection actions.
In addition, following are examples of documents maintained in the
system:
Pay entitlements and allowances: Base pay, allowances (such as
basic allowance for subsistence, basic allowance for quarters, family
separation, clothing maintenance and monetary allowances), special
compensation for positions such as medical, dental, veterinary, and
optometry, special pay and bonus, such as foreign duty, proficiency,
hostile fire, incentive pay such as parachute duty, and other
entitlements in accordance with the DoD Financial Management
Regulations, Volume 7A, 7000.14-R.
Deductions from pay: Indebtedness and collection information.
Duty status: Status adjustments relating to leave, entrance on
active duty, absent without leave, confinement, desertion, sick or
injured, mentally incompetent, missing, interned, promotions and
demotions, and separation document code.
Supporting documentation: Includes, but is not limited to, travel
orders and requests, payroll attendance lists and rosters, document
records that establish, support, reduce, or cancel entitlements,
certificates and statements changing address, name, military
assignment, and other individual data, benefits and waivers; military
pay, personnel orders, pay adjustment authorization records, member
indebtedness documentation, earnings statements, casual payment
authorization, and other documentation authorizing or substantiating
Reserve Forces military pay and allowances, entitlements, deductions,
or collections.
Authority for maintenance of the system: 5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. Section 261; 37 U.S.C. 204, Entitlement;
Department of Defense Financial Management Regulation (DoDFMR) 7000.14-
R Volume 7A; and E.O. 9397 (SSN).
Purpose(s):
To track U.S. Army Reserve and Guard members' reserve status and
ensure proper payment of entitlements.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of the
Defense Finance and Accounting Service compilation of systems of
records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
Individual's name and Social Security Number (SSN).
Safeguards:
Records are stored in office buildings protected by guards,
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly
screened and cleared on a need-to-know basis in the performance of
their official duties. Passwords and digital signatures are used to
control access to the systems data, and procedures are in place to
deter and detect browsing and unauthorized access.
Retention and disposal:
Records may be temporary in nature and destroyed when actions are
completed, superseded, obsolete, or no longer needed. Other records may
be cut off at the end of the payroll year or fiscal year, and destroyed
6 years and 3 months after cutoff. Records are destroyed by degaussing,
burning, or shredding.
System manager(s) and address:
Systems Manager, Defense Finance and Accounting Service--
Indianapolis, Information Technology Directorate, 8899 East 56th
Street, Indianapolis, IN 46249-2700.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Defense Finance and Accounting Service,
Freedom of Information/Privacy Act Program Manager, Corporate
Communications and Legislative Liaison, 6760 E. Irvington Place,
Denver, CO 80279-8000.
Requests should contain individual's full name, Social Security
Number (SSN), current address, and telephone number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Defense Finance and Accounting Service, Freedom of Information/
Privacy Act Program Manager, Corporate Communications and Legislative
Liaison, 6760 E.
[[Page 37201]]
Irvington Place, Denver, CO 80279-8000.
Requests should contain individual's full name, Social Security
Number (SSN), current address, and telephone number.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the
Freedom of Information/Privacy Act Program Manager, Corporate
Communications and Legislative Liaison, 6760 E. Irvington Place,
Denver, CO 80279-8000.
Record source categories:
Individual, DFAS payroll system, and DoD Components.
Exemptions claimed for the system:
None.
[FR Doc. E7-13254 Filed 7-6-07; 8:45 am]
BILLING CODE 5001-06-P