[Federal Register: June 26, 2007 (Volume 72, Number 122)]
[Notices]
[Page 35068-35071]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr26jn07-61]
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INTERNATIONAL TRADE COMMISSION
Privacy Act of 1974, as Amended; Revisions to Existing Systems of
Records
AGENCY: United States International Trade Commission.
ACTION: Notice of proposed addition of a new routine use and other
changes to existing systems of records; request for comments on
proposed revisions of systems of records.
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SUMMARY: The U.S. International Trade Commission (``Commission'')
previously published notices describing the systems of records it
maintains pursuant to the Privacy Act of 1974. The Commission is
issuing notice of its intent to revise the existing systems of records
entitled ``Personnel Security Investigative Files,'' ``Library
Circulation Records,'' ``Administrative Protective Order Breach and
Related Records,'' and ``Emergency Notification Records.''
The Commission issues this notice to satisfy the Privacy Act's
requirement to publish in the Federal Register notice of the existence
and character of records systems maintained by the Commission and of
any new use or intended use of information in the Commission's systems
of records.
DATES: Written comments must be received by the Secretary no later than
August 6, 2007. The proposed revisions to the Commission's systems of
records will become effective on that date unless otherwise published
in the Federal Register.
ADDRESSES: Comments should be directed to the Secretary, U.S.
International Trade Commission, 500 E Street, SW., Washington, DC
20436.
FOR FURTHER INFORMATION CONTACT: Patrick V. Gallagher, Esq., Office of
the General Counsel, U.S. International Trade Commission, 500 E Street,
SW., Washington, DC 20436 or tel. 202-205-3152. Hearing-impaired
persons can obtain information on this matter by contacting the
Commission's TDD terminal on 202-205-1810. Persons with mobility
impairments who will need special assistance in gaining access to the
Commission should contact the Office of the Secretary at 202-205-2000.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C. 552a(e)(4), (11)), the Commission proposes to revise the
descriptions of four systems of records. The Commission previously
published notice of these systems of records at 71 FR 35294 (June 19,
2006). The Commission invites interested persons to submit comments on
the actions proposed in this notice.
The Commission proposes to revise the system of records designated
as ITC-7 (Personnel Security Investigative Files) to include
contractors, subcontractors, and consultants as individuals covered by
the system and to delete ``Federal employee relatives'' as a category.
The Commission also proposes to revise the name of the location for
the system of records designated as ITC-8 (Library Circulation Records)
to ``Knowledge Resources (``Main Library'').'' This change is clerical
and no other change to this system of records has been made by this
notice.
In addition, the Commission proposes to revise two routine uses in
the system of records designated as ITC-13 (Administrative Protective
Order Breach and Related Records). This system of records reflects
agency practice in the handling of investigations into alleged breaches
of administrative protective orders (``APOs'') and alleged grounds for
sanctions under Sec. 201.15 of Commission's Rules of Practice and
Procedure. The first revised routine use would allow for the public
disclosure of any records necessary to facilitate the recovery of
business proprietary information or confidential business information
which had been submitted in a Commission proceeding and which had been
disclosed. The second revision would permit limited disclosure of
information necessary to facilitate participation of all parties in an
APO breach investigation. This revised use would ensure that the
Commission's rules governing participation in APO breach investigations
and the Commission's Privacy Act policy were not inconsistent.
The Commission also proposes to revise the system of records
designated as ITC-16 (Emergency Notification Records). This system of
records assists the Commission in notifying and identifying employees
or their designees in emergency situations. The revision would add the
non-ITC electronic mail address of an employee or the employee's
designee to the list of categories of records maintained in this system
to better assist the Commission in notifying and identifying employees
or their designees in emergency situations.
As required by subsection 552a(r) of the Privacy Act of 1974 (5
U.S.C. 552a(r)), the proposed revisions will be reported to the Office
of Management and Budget, the Chair of the Committee on Oversight and
Government Reform of the House of Representatives, and the Chair of the
Committee on Homeland Security and Governmental Affairs of the Senate.
ITC-7
SYSTEM NAME:
Personnel Security Investigative Files.
SYSTEM LOCATION:
Office of Human Resources, U.S. International Trade Commission, 500
E Street, SW., Washington, DC 20436.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All current and former employees; all applicants for employment;
and contractors, subcontractors, and consultants.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains records relating to name, date of birth, place
of birth, Social Security Number, citizenship, fingerprints, credit
references, credit records, education, arrest records, dates and
purposes of visits to foreign countries, passport number(s), names of
spouse(s), names of relatives, names of references, date(s) of
appointment, position title(s), grade, duty station(s), Office of Human
Resources file folder location, type of clearance granted, clearance
date, clearance termination date, suitability date, investigation
basis, investigation completion date, background investigation update
and upgrade information, Commission termination date, security briefing
data, and security investigator's notes on information gathered during
the investigation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Authority for maintenance of the system includes the following with
any revisions or amendments: Executive Order 10450; 19 U.S.C.
1331(a)(1)(A)(iii).
PURPOSE(S):
Records in this system are used to: determine whether to issue
security
[[Page 35069]]
clearances; provide a current record of Commission employees with
security clearance(s); and provide access cards and keys to Commission
buildings and offices.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS, AND THE PURPOSES OF SUCH USES:
General Routine Uses A-C and E-K apply to this system.
Relevant information in this system may be disclosed as necessary
to other Federal agencies or Federal contractors with statutory
authority to assist in the collection of Commission debts.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures may be made from this system pursuant to 5 U.S.C.
552a(b)(12) and 31 U.S.C. 3711(f) to ``consumer reporting agencies'' as
defined in 31 U.S.C. 3701(a)(3).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained on paper in file folders.
RETRIEVABILITY:
These records are retrieved by name.
SAFEGUARDS:
These records are maintained in a building with restricted public
access. The records in this system are kept in locked file cabinets in
a limited access area within the building. Access is limited to persons
whose official duties require access.
RETENTION AND DISPOSAL:
These records will be retained not later than five years after
separation or transfer of employee in accordance with the NARA's
General Records Schedule 18. Records will be disposed of in a secure
manner.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Administration, U.S. International Trade
Commission, 500 E Street, SW., Washington, DC 20436.
NOTIFICATION PROCEDURE:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act Officer,
Office of the Secretary, U.S. International Trade Commission, 500 E
Street, SW., Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Dates of employment (if applicable); and
4. Signature.
RECORD ACCESS PROCEDURE:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Secretary, U.S.
International Trade Commission, 500 E Street, SW., Washington, DC
20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Dates of employment (if applicable); and
4. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR 201.25).
Contesting Record Procedure:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Secretary, U.S.
International Trade Commission, 500 E Street, SW., Washington, DC
20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Dates of employment (if applicable); and
4. Signature.
Individuals requesting amendment must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR 201.25).
Record Source Categories:
Information is obtained from the individual on whom record is
maintained; Office of Personnel Management; and any contractor who has
been retained by the Commission to conduct background investigations.
Systems Exempted from Certain Provisions of the Act:
Pursuant to 5 U.S.C. 552a(k)(1), (k)(5) and (k)(6), this system of
records is exempted from (c)(3), (d), (e)(1), (e)(4)(G)-(I) and (f) of
the Privacy Act. These exemptions are established in the Commission
rules at 19 CFR 201.32.
ITC-8
System Name:
Library Circulation Records.
System Location:
Knowledge Resources (``Main Library''), U.S. International Trade
Commission, 500 E Street, SW., Washington, DC 20436.
Categories of Individuals Covered by the System:
All Commission employees who have borrowed materials from the
Library.
Categories of Records in the System:
This system contains records relating to titles and other
identifying data on materials borrowed from the Library, and agency,
office, office telephone number, and office room number of borrower,
and the scheduled return date for each item borrowed.
Authority for Maintenance of the System:
Authority for maintenance of the system includes the following with
any revisions or amendments: 40 U.S.C. 524(a); 19 U.S.C.
1331(a)(1)(A)(iii).
Purpose(s):
Records in this system are used to locate Library materials in
circulation and to control and inventory Library materials loaned.
Routine Uses of Records Maintained in the System, Including Categories
of Users, and the Purposes of Such Uses:
General Routine Uses E, H, I, and L apply to this system.
Relevant information in this system may be disclosed as necessary
to other Federal agencies or Federal contractors with statutory
authority to assist in the collection of Commission debts.
Disclosure to Consumer Reporting Agencies:
Disclosures may be made from this system pursuant to 5 U.S.C.
552a(b)(12) and 31 U.S.C. 3711(e) to ``consumer reporting agencies'' as
defined in 31 U.S.C. 3701(a)(3).
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing Of Records in the System:
Storage:
These records are maintained on computer media on an internal
Commission system and on paper in an index system.
Retrievability:
These records are retrieved by name, by title of item borrowed, and
by call number.
Safeguards:
These records are maintained in a building with restricted public
access. The records in this system are in a limited access area within
the building. The paper records are kept within the control of Library
staff during working hours and in a locked area at other times. The
computer files can only be accessed by authorized individuals.
[[Page 35070]]
Retention and Disposal:
These records are maintained until the borrowed material is
returned or until an employee is no longer employed at the Commission.
Records will be disposed of in a secure manner.
System Manager(s) and Address:
Chief, Library Services, U.S. International Trade Commission, 500 E
Street, SW., Washington, DC 20436.
NOTIFICATION PROCEDURE:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act Officer,
Office of the Secretary, U.S. International Trade Commission, 500 E
Street, SW., Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Dates of employment; and
4. Signature.
RECORD ACCESS PROCEDURE:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Secretary, U.S.
International Trade Commission, 500 E Street, SW., Washington, DC
20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Dates of employment; and
4. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR 201.25).
CONTESTING RECORD PROCEDURE:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Secretary, U.S.
International Trade Commission, 500 E Street, SW., Washington, DC
20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Dates of employment; and
4. Signature.
Individuals requesting amendment must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR 201.25).
RECORD SOURCE CATEGORIES:
Information is obtained from the individual who borrows materials,
from library records on materials borrowed, and from the Commission
telephone directory.
ITC-13
SYSTEM NAME:
Administrative Protective Order Breach and Related Records.
SYSTEM LOCATION:
Office of the Secretary, U.S. International Trade Commission, 500 E
Street, SW., Washington, DC 20436, and other Commission offices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons subject to investigations of alleged breaches of
administrative protective orders and/or investigations of whether there
is good cause to sanction persons under section 201.15 of the
Commission's Rules of Practice and Procedure (19 CFR 201.15).
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains records relating to a person's name, firm,
address, the basis for the investigation, the Commission's
determinations with respect to the facts of the investigation, and any
sanctions or other actions taken in response to the agency's
determinations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Authority for maintenance of the system includes the following with
any revisions or amendments: 19 U.S.C. 1337, 1677f, 2252, 2451, and
2451a.
PURPOSE(S):
Records in this system are used to determine whether a person has
breached an administrative protective order and/or should be
sanctioned.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS, AND THE PURPOSES OF SUCH USES:
General Routine Uses A-C and E-K apply to this system.
Relevant information in this system may be disclosed to the public
as necessary where the Commission determines that a public sanction is
warranted or where the Commission determines that such disclosure is
necessary to facilitate the recovery of business proprietary
information or confidential business information which has been
disclosed to unauthorized persons.
Information from this system of records concerning one person may
be disclosed to other persons subject to the same Administrative
Protective Order (``APO'') breach investigation and to other parties
participating in the underlying trade remedy proceeding.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained on magnetic disk or other electronic
data storage media.
RETRIEVABILITY:
These records are retrieved by name.
SAFEGUARDS:
These records are maintained in a building with restricted public
access. The records in this system are kept in computers equipped with
access controls in limited access areas within the building. Access is
limited to persons whose official duties require access.
RETENTION AND DISPOSAL:
These records will be retained no later than ten years after an
investigation is closed in accordance with the Commission's Records
Disposition Schedule. Records will be disposed of in a secure manner.
SYSTEM MANAGER(S) AND ADDRESS:
Secretary, U.S. International Trade Commission, 500 E Street, SW.,
Washington, DC 20436.
NOTIFICATION PROCEDURE:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act Officer,
Office of the Secretary, U.S. International Trade Commission, 500 E
Street, SW., Washington, DC 20436.
Individuals must furnish their full name and signature for their
records to be located and identified.
RECORD ACCESS PROCEDURE:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Secretary, U.S.
International Trade Commission, 500 E Street, SW., Washington, DC
20436.
Individuals must furnish their full name and signature for their
records to be located and identified.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR 201.25).
CONTESTING RECORD PROCEDURE:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Secretary, U.S.
International Trade Commission, 500 E Street, SW., Washington, DC
20436.
Individuals must furnish their full name and signature for their
records to be located and identified.
[[Page 35071]]
Individuals requesting amendment must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR 201.25).
RECORD SOURCE CATEGORIES:
Information in this system comes from the individual on whom the
record is maintained and investigative records compiled by Commission
staff.
ITC-16
SYSTEM NAME:
Emergency Notification Records.
SYSTEM LOCATION:
The various offices within the U.S. International Trade Commission,
500 E Street, SW., Washington, DC 20436.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All current Commission employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains records relating to a person's name, title,
office, Commission and non-Commission electronic mail addresses, and
telephone number, as well as the name, address, non-Commission
electronic mail address, and telephone number of the employee's
designated emergency contact.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Authority for maintenance of the system includes the following with
any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii); 44 U.S.C.
3101; and Presidential Decision Directive 67, Ensuring Constitutional
Government and Continuity of Government Operations.
PURPOSE(S):
Records are maintained in this system for the purpose of notifying
and identifying employees or their designees under emergency
conditions.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS, AND THE PURPOSES OF SUCH USES:
General Routine Uses A-C and E-L apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are maintained on paper in file folders in internal
Commission offices and on computer media on an internal Commission
system.
RETRIEVABILITY:
These records are retrieved by name.
SAFEGUARDS:
These records are maintained in a building with restricted public
access. The records in this system are in a limited access area within
the building. Access is limited to persons whose official duties
require access.
RETENTION AND DISPOSAL:
Emergency Notification Records will be maintained for the duration
of an individual's employment with the Commission. Records will be
disposed of in a secure manner.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Human Resources, U.S. International Trade
Commission, 500 E Street, SW., Washington, DC 20436.
NOTIFICATION PROCEDURE:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act Officer,
Office of the Secretary, U.S. International Trade Commission, 500 E
Street, SW., Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Dates of employment (if applicable);
4. Signature.
RECORD ACCESS PROCEDURE:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Secretary, U.S.
International Trade Commission, 500 E Street, SW., Washington, DC
20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Dates of employment (if applicable);
4. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR 201.25).
CONTESTING RECORD PROCEDURE:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Secretary, U.S.
International Trade Commission, 500 E Street, SW., Washington, DC
20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Dates of employment (if applicable);
4. Signature.
Individuals requesting amendment must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR 201.25).
RECORD SOURCE CATEGORIES:
Information is obtained from the individual to whom the records
pertain.
Issued: June 20, 2007.
By order of the Commission.
Marilyn R. Abbott,
Secretary to the Commission.
[FR Doc. E7-12318 Filed 6-25-07; 8:45 am]
BILLING CODE 7020-02-P