[Federal Register: June 22, 2007 (Volume 72, Number 120)]
[Notices]
[Page 34448-34450]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr22jn07-46]
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DEPARTMENT OF DEFENSE
Department of the Navy
[USN-2007-0037]
Privacy Act of 1974; System of Records
AGENCY: Department of the Navy, DoD.
ACTION: Notice to amend a system of records.
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SUMMARY: The Department of the Navy is amending a system of records
notice in its existing inventory of record systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
July 23, 2007 unless comments are received which result in a contrary
determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon,
Washington, DC 20350-2000.
[[Page 34449]]
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: June 18, 2007.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N12711-1
System name:
Labor Management Relations Records System (February 22, 1993, 58 FR
10820).
Changes:
Delete ``N12711-1'' and replace with ``NM12711-1.''
* * * * *
System location:
Delete entry and replace with ``Office of Civilian Human Resources
(OCHR), Labor and Employee Relations Division (Code 012), Department of
the Navy (DON) and Designated Contractors; Human Resources Service
Centers (HRSCs) and Human Resources Offices (HROs) at major commands
and field activities employing civilians. Official mailing addresses
are published in the Standard Navy Distribution List that is available
at http://doni.daps.dla.mil/sndl.aspx.''
Categories of individuals covered by the system:
In line 1 and last line delete ``Navy'' and replace with ``DON''.
Categories of records in the system:
Delete entry and replace with ``Records are comprised of (1) Manual
files maintained in paper folders, manually filed by type of case and
case number (not individual). Folder contains all information
pertaining to a specific case. Field activities maintain manual rosters
of local union officials and representatives. OCHR maintains manual
roster of addresses and files concerning national consultation with
national/international unions regarding changes in Departmental level
civilian personnel policies. (2) Some commands and field activities
keep electronic records by type of case and case number (not
individual) in localized case tracking systems. Bargaining unit files
contain information about each bargaining unit, including contact
information on union officials.''
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete para 1 and replace with ``To representatives of the Office
of Personnel Management on matters relating to the inspection, survey,
audit, or evaluation of DON Civilian Human Resources Programs.''
Delete para 2 and replace with ``To the Comptroller General or any
of his authorized representatives, in the course of the performance of
duties of the Government Accountability Office relating to the DON's
Labor Management Relations Program. To a duly appointed hearing
examiner, Administrative Law Judge, arbitrator, or other proper 3rd
party for the purpose of conducting a hearing or inquiry in connection
with an employee's grievance, unfair labor practice charge, impasse,
negotiability appeal, or other labor relations dispute.''
* * * * *
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Delete entry and replace with ``Paper records in file folders and
electronic storage media.
Retrievability:
Delete entry and replace with ``Manual records are retrieved by
case subject, case number, and/or individual employee names. Electronic
records are retrieved by case subject, activity, bargaining unit,
servicing personnel office, command, or 3rd party docket number.''
Safeguards:
Delete entry and replace with ``All files are accessible only to
authorized personnel having a need-to-know. Access to the electronic
data base is controlled through the use of security codes.''
Retention and disposal:
Delete entry and replace with ``Case files are maintained in
accordance with records retention schedules. Files involved in
administrative or judicial litigation may be permanently maintained.
Union official rosters are normally destroyed after a new roster has
been established.''
System manager(s) and address:
Delete entry and replace with ``OCHR Labor and Employee Relations
Division (Code 012), 614 Sicard Street, SE., Suite 100, Washington Navy
Yard, DC 20374-5072.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether this system contains information about themselves should
address written inquiries to the OCHR Labor and Employee Relations
Division (Code 012), 614 Sicard Street, SE., Suite 100, Washington Navy
Yard, DC 20374-5072, their servicing HRO or HRSC.
Request should contain individual's full name, any particulars, and
signed.''
Record access procedures:
``Individuals seeking access to information about themselves
contained in this system should address written inquiries to the OCHR
Labor and Employee Relations Division (Code 012), 614 Sicard Street,
SE., Suite 100, Washington Navy Yard, DC 20374-5072, their servicing
HRO or HRSC.
Request should contain full name, any particulars, and be signed.''
* * * * *
Record source categories:
Delete entry and replace with ``DON HRSCs, HROs, arbitrators, and
labor organizations (unions).''
* * * * *
NM12711-1
System name:
Labor Management Relations Records System.
System location:
Office of Civilian Human Resources (OCHR), Labor and Employee
Relations Division (Code 012), Department of the Navy (DON) and
Designated Contractors; Human Resources Service Centers (HRSCs) and
Human Resources Offices (HROs) at major commands and field activities
employing civilians. Official mailing addresses are published in the
Standard Navy Distribution List that is available at http://doni.daps.dla.mil/sndl.aspx
.
Categories of individuals covered by the system:
DON civilian employees paid from appropriated and non-appropriated
funds, who are involved in a grievance which has been referred to an
arbitrator for resolution, or who are involved in
[[Page 34450]]
the filing of an Unfair Labor practice complaint which has been
referred to the Federal Labor Relations Authority (FLRA) for
resolution, or who are involved in a labor negotiations impasse which
has been referred to the Federal Service Impasses Panel or an interest
arbitrator for resolution, or who are involved in a negotiability
dispute which has been referred to the FLRA for resolution; union
officials and representatives (both Navy employees and non-employees)
involved in the aforementioned processes and in national consultation;
independent arbitrators involved in grievance and interest arbitrations
concerning Don activities.
Categories of records in the system:
Records are comprised of (1) Manual files maintained in paper
folders, manually filed by type of case and case number (not
individual). Folder contains all information pertaining to a specific
case. Field activities maintain manual rosters of local union officials
and representatives. OCHR maintains manual roster of addresses and
files concerning national consultation with national/international
unions regarding changes in Departmental level civilian personnel
policies. (2) Some commands and field activities keep electronic
records by type of case and case number (not individual) in localized
case tracking systems. Bargaining unit files contain information about
each bargaining unit, including contact information on union officials.
Authority for maintenance of the system:
5 U.S.C. 7101-7135.
Purpose(s):
To manage the Labor-Management Relations Program, e.g.,
administration/implementation of arbitration awards; processing of
unfair labor practice charges; adjudication of negotiability disputes,
resolution of negotiations impasses; interpretation of 5 U.S.C. 7101-
7135 through 3rd party case decisions; national consultation and other
dealings with recognized unions.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To representatives of the Office of Personnel Management on matters
relating to the inspection, survey, audit, or evaluation of DON
Civilian Human Resources Programs.
To the Comptroller General or any of his authorized
representatives, in the course of the performance of duties of the
Government Accountability Office relating to the DON's Labor Management
Relations Program. To a duly appointed hearing examiner, Administrative
Law Judge, arbitrator, or other proper 3rd party for the purpose of
conducting a hearing or inquiry in connection with an employee's
grievance, unfair labor practice charge, impasse, negotiability appeal,
or other labor relations dispute.
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
Manual records are retrieved by case subject, case number, and/or
individual employee names. Electronic records are retrieved by case
subject, activity, bargaining unit, servicing personnel office,
command, or 3rd party docket number.
Safeguards:
All files are accessible only to authorized personnel having a
need-to-know. Access to the electronic data base is controlled through
the use of security codes.
Retention and disposal:
Case files are maintained in accordance with records retention
schedules. Files involved in administrative or judicial litigation may
be permanently maintained. Union official rosters are normally
destroyed after a new roster has been established.
System manager(s) and address:
OCHR Labor and Employee Relations Division (Code 012), 614 Sicard
Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072.
Notification procedure:
Individuals seeking to determine whether this system contains
information about themselves should address written inquiries to the
OCHR Labor and Employee Relations Division (Code 012), 614 Sicard
Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072, their
servicing HRO or HRSC.
Request should contain individual's full name, any particulars, and
signed.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the OCHR
Labor and Employee Relations Division (Code 012), 614 Sicard Street,
SE., Suite 100, Washington Navy Yard, DC 20374-5072, their servicing
HRO or HRSC.
Request should contain full name, any particulars, and signed.
Contesting record procedures:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
DON Human Resource Services Centers, Human Resources Offices,
arbitrators, and labor organizations (unions).
Exemptions claimed for the system:
None.
[FR Doc. E7-12158 Filed 6-21-07; 8:45 am]
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