[Federal Register: December 6, 2007 (Volume 72, Number 234)]
[Notices]
[Page 68869-68870]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr06de07-34]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Navy
[USN-2007-0055]
Privacy Act of 1974; System of Records
AGENCY: Department of the Navy, DoD.
ACTION: Notice to Amend a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Navy is amending a system of records
notice in its existing inventory of record systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
January 7, 2008 unless comments are received which result in a contrary
determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon,
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
November 30, 2007.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM05000-2
SYSTEM NAME:
Organization Management and Locator System.
SYSTEM LOCATION:
Organizational elements of the Department of the Navy. Official
mailing addresses are published in the Standard Navy Distribution List
that is available at http://doni.daps.dla.mil/sndl.aspx.
Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite
200, Norfolk, VA 23551-2488.
Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith,
HI 96861-4028.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Military, civilian, and contractor personnel attached to the
activity; former members; applicants for civilian employment, visitors,
volunteers, guests, and invitees; and dependent family members.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records, correspondence, and databases needed to manage personnel,
projects, and access to programs. Information consists of name; Social
Security Number; date of birth; photo identification; grade and series
or rank/rate; biographical data; security clearance; education;
experience characteristics and training histories; qualifications;
Common Access Card (CAC) issuance and expiration; food service meal
entitlement code; trade; hire/termination dates; type of appointment;
leave; location; assigned organization code and/or work center code;
Military Occupational Series (MOS); labor code; payments for training,
travel advances and claims; hours assigned and worked; routine and
emergency assignments; functional responsibilities; access to secure
spaces and issuance of keys; travel; retention group; vehicle parking;
disaster control; community relations (blood donor, etc); employee
recreation programs; retirement category; awards; property custody;
personnel actions/dates; violations of rules; physical handicaps and
health/safety data; veterans preference; postal address; location of
dependents and next of kin and their addresses; computer use
responsibility agreements; and other data needed for personnel,
financial, line, safety and security management, as appropriate.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps; and E.O. 9397 (SSN).
PURPOSE(S):
To manage, supervise, and administer programs for all Department of
the Navy civilian, military, and contractor personnel. Information is
used to prepare organizational locator, recall rosters, and social
rosters; notify personnel of arrival of visitors; locate individuals on
routine and/or emergency matters; locate individuals during medical
emergencies, facility evacuations and similar threat situations;
provide mail distribution and forwarding addresses; compile a social
roster for official and non-official functions; send personal greetings
and invitations; track attendance at training; identify routine and
special work assignments; determine clearance for access control;
identify record handlers of hazardous materials; record rental of
welfare and recreational equipment; track beneficial suggestions and
awards; control the budget; travel claims; track manpower, grades, and
personnel actions; maintain statistics for minorities; track
employment; track labor costing; prepare watch bills; project
retirement losses; verify employment to requesting banking activities;
rental and credit organizations; name change location; checklist prior
to leaving activity; safety reporting/monitoring; and, similar
administrative uses requiring personnel data.
To arbitrators and hearing examiners for use in civilian personnel
matters relating to civilian grievances and appeals.
To authenticate authorization for access to services and spaces
such as Morale, Welfare, and Recreation (MWR) facilities and food
services.
To identify individuals who wish to participate in a mentoring
program.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper, electronic records, databases, and/or web based tool.
RETRIEVABILITY:
Name, Social Security Number (SSN), employee badge number, case
number, organization, work center and/or job order, and supervisor's
shop and code.
[[Page 68870]]
SAFEGUARDS:
Password controlled system, file, and element access based on
predefined need-to-know. Physical access to terminals, terminal rooms,
buildings and activities' grounds are controlled by locked terminals
and rooms, guards, personnel screening and visitor registers.
RETENTION AND DISPOSAL:
Destroy when no longer needed or after two years, whichever is
later.
SYSTEM MANAGER(S) AND ADDRESS:
Commanding officer of the activity in question. Official mailing
addresses are published in the Standard Navy Distribution List that is
available at http://doni.daps.dla.mil/sndl.aspx.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the commanding officer of the activity in question. Official mailing
addresses are published in the Standard Navy Distribution List that is
available at http://doni.daps.dla.mil/sndl.aspx.
The request should include full name, Social Security Number, and
address of the individual concerned and should be signed.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
commanding officer of the activity in question. Official mailing
addresses are published in the Standard Navy Distribution List that is
available at http://doni.daps.dla.mil/sndl.aspx.
The request should include full name, Social Security Number, and
address of the individual concerned and should be signed.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
RECORD SOURCE CATEGORIES:
Individual; Defense Manpower Data Center; employment papers;
records of the organization; official personnel jackets; supervisors;
official travel orders; educational institutions; applications; duty
officer; investigations; OPM officials; and/or members of the American
Red Cross.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E7-23671 Filed 12-5-07; 8:45 am]
BILLING CODE 5001-06-P