[Federal Register: October 1, 2007 (Volume 72, Number 189)]
[Notices]
[Page 55815-55817]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr01oc07-94]
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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[Notice (07-079)]
Privacy Act of 1974; Privacy Act System of Records
AGENCY: National Aeronautics and Space Administration (NASA).
ACTION: Notice of proposed revisions to an existing Privacy Act system
of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5
U.S.C. 552a),
[[Page 55816]]
the National Aeronautics and Space Administration is issuing public
notice of its proposal to combine four of its existing systems of into
one new system of records, NASA 10ORIS Occupational Radiation
Information System.
This system of records combines GRC 22ORER Glenn Research Center
Occupational Radiation Exposure Records, GSFC 51RSCR Goddard Space
Flight Center Radiation Safety Committee Records, KSC 76RTES Kennedy
Space Center Radiation Training and Experience Summary, and KSC 76XRAD
Kennedy Space Center Occupational External Radiation Exposure History
for Nuclear Regulatory Commission Licenses. It further expands the
system of records to locations and subsystem managers at other NASA
installations, and adds greater clarification of categories of
individuals covered by the system, categories of records in the system,
routine uses, and storage practices. This notice also further
elaborates procedures of safeguarding the records, and of their
retention and disposal.
DATES: Submit comments 30 calendar days from the date of this
publication. This system will be effective as proposed at the end of
the comment period unless comments are received which would require a
contrary determination.
ADDRESSES: Patti F. Stockman, Privacy Act Officer, Office of the Chief
Information Officer, National Aeronautics and Space Administration
Headquarters, Washington, DC 20546-0001, (202) 358-4787,
NASA-PAOfficer@nasa.gov.
FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Patti F.
Stockman, (202) 358-4787, NASA-PAOfficer@nasa.gov.
NASA 1OORIS
SYSTEM NAME:
Occupational Radiation Information System.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 2 through 14 as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system maintains information on NASA civil service employees
and applicants; other Agency civil service and military employees
working at NASA; International Space Partners personnel who use NASA
space or aeronautical vehicles; principal investigators or other
visitors to NASA Centers; onsite contractor personnel who handle, use,
or are exposed to ionizing or non-ionizing radiation sources and/or
devices.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the system include, but are not limited to name, date of
birth, and social security number contained in: (1) Work history
questionnaires and training records, including Nuclear Regulatory
Commission (NRC) training and experience documents; (2) Radiation
producing source and/or device use authorizing forms; (3) Personnel
licenses and/or certifications; (4) Employee radiation levels including
medical, background and space radiation exposure and/or calculated
radiation levels from Medical records and patient histories; (5)
Prenatal exposure counseling and pregnancy declarations.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Atomic Energy Act of 1954, 42 U.S.C. 2011 et seq. 10 CFR Part 20,
29 CFR 1910.1096, and State law and/or State agreement.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The following are routine uses: (1) To State oversight agencies,
the NRC, and/or Occupational Safety and Health Administration (OSHA)
for verification and evidence of regulatory compliance; (2) To agency
contractors, grantees, or volunteers who have been engaged to assist
the agency in the performance of a contract service, grant, cooperative
agreement, or other activity related to this system of records and who
need to have access to the records in order to perform their activity;
and (3) To International Space Agencies (as appropriate) for data
obtained on their national employees who are assigned, detailed and/or
participating at a NASA Center or spacecraft and (4) To other Federal
agencies including, but not limited to, the Air Force, Environmental
Protection Agency (EPA), and Food and Drug Administration (FDA), as
evidence of regulatory compliance and (5) In accordance with standard
routine uses set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, AND
DISPOSITIONING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are kept under controlled conditions in both
physical form in file cabinets and electronic form on NASA work
stations and servers.
RETRIEVABILITY:
Records are retrieved from the system by the individual's name.
SAFEGUARDS:
Physical records are secured under locked conditions when not in
use. Information system security for workstations and servers housing
electronic records is managed in accordance with Federal Information
Security Management Act of 2002 (FISMA), 44 U.S.C. 3541
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NASA
Records Retention Schedules (NRRS), Schedule 1 Item 130; and Schedule 8
Item 57, or individual State, NRC or OSHA requirements if longer than
those in the NRRS.
SYSTEM MANAGER(S) AND ADDRESS(ES):
Chief Health and Medical Officer, Location 1.
Subsystem Managers: NASA and Contractor Radiation Safety Officers
at Locations 2 through 14 as set forth in Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the subsystem managers listed
above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as stated in the Notification section above.
RECORD AMENDMENT PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear in 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individuals themselves, mishap reports, field surveys, licensing
and certification authorities, and monitoring device laboratories.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Submitted by:
Jonathan Q. Pettus,
NASA Chief Information Officer.
Appendix A--Location Numbers and Mailing Addresses of NASA
Installations at Which Records Are Located
Location 1
NASA Headquarters, National Aeronautics and Space
Administration, Washington, DC 20546-0001
Location 2
Ames Research Center, National Aeronautics and Space
Administration, Moffett Field, CA 94035-1000
[[Page 55817]]
Location 3
Dryden Flight Research Center, National Aeronautics and Space
Administration, PO Box 273, Edwards, CA 93523-0273
Location 4
Goddard Space Flight Center, National Aeronautics and Space
Administration, Greenbelt, MD 20771-0001
Location 5
Lyndon B. Johnson Space Center, National Aeronautics and Space
Administration, Houston, TX 77058-3696
Location 6
John F. Kennedy Space Center, National Aeronautics and Space
Administration, Kennedy Space Center, FL 32899-0001
Location 7
Langley Research Center, National Aeronautics and Space
Administration, Hampton, VA 23681-2199
Location 8
John H. Glenn Research Center at Lewis Field, National
Aeronautics and Space Administration, 21000 Brookpark Road,
Cleveland, OH 44135-3191
Location 9
George C. Marshall Space Flight Center, National Aeronautics and
Space Administration, Marshall Space Flight Center, AL 35812-0001
Location 10
HQ NASA Management Office-JPL, National Aeronautics and Space
Administration, 4800 Oak Grove Drive, Pasadena, CA 91109-8099
Location 11
John C. Stennis Space Center, National Aeronautics and Space
Administration, Stennis Space Center, MS 39529-6000
Location 12
JSC White Sands Test Facility, National Aeronautics and Space
Administration, PO Drawer MM, Las Cruces, NM 88004-0020
Location 13
GRC Plum Brook Station, National Aeronautics and Space
Administration, Sandusky, OH 44870
Location 14
MSFC Michoud Assembly Facility, National Aeronautics and Space
Administration, PO Box 29300, New Orleans, LA 70189
Location 15
NASA Independent Verification and Validation Facility (NASA
IV&V), 100 University Drive, Fairmont, WV 26554
Location 16
Office of Inspector General, Post of Duty, 402 E. State Street,
Suite 3036, Trenton, NJ 08608
Location 17
Office of Inspector General, Western Field Office, Glenn
Anderson Federal Building, 501 West Ocean Blvd., Long Beach, CA
90802-4222
Location 18
NASA Shared Services Center (NSSC), Building 5100, Stennis Space
Center, MS 39529-6000
APPENDIX B--STANDARD ROUTINE USES--NASA
The following routine uses of information contained in SORs,
subject to the Privacy Act of 1974, are standard for many NASA
systems. They are cited by reference in the paragraph ``Routine uses
of records maintained in the system, including categories of users
and the purpose of such uses'' of the Federal Register Notice on
those systems to which they apply.
Standard Routine Use No. 1--LAW ENFORCEMENT--In the event this
system of records indicates a violation or potential violation of
law, whether civil, criminal, or regulatory in nature, and whether
arising by general statute or particular program statute, or by
regulation, rule or order issued pursuant thereto, the relevant
records in the SOR may be referred, as a routine use, to the
appropriate agency, whether Federal, State, local or foreign,
charged with the responsibility of investigating or prosecuting such
violation or charged with enforcing or implementing the statute, or
rule, regulation or order issued pursuant thereto.
Standard Routine Use No. 2--DISCLOSURE WHEN REQUESTING
INFORMATION--A record from this SOR may be disclosed as a ``routine
use'' to a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement information or other
pertinent information, such as current licenses, if necessary to
obtain information relevant to an agency decision concerning the
hiring or retention of an employee, the issuance of a security
clearance, the letting of a contract, or the issuance of a license,
grant, or other benefit.
Standard Routine Use No. 3--DISCLOSURE OF REQUESTED
INFORMATION--A record from this SOR may be disclosed to a Federal
agency, in response to its request, in connection with the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant, or other benefit by
the requesting agency, to the extent that the information is
relevant and necessary to the requesting agency's decision on the
matter.
Standard Routine Use No. 4--DISCLOSURE TO THE DEPARTMENT OF
JUSTICE FOR USE IN LITIGATION:
A record from this SOR may be disclosed to the Department of
Justice when (a) The Agency, or any component thereof; or (b) any
employee of the Agency in his or her official capacity; or (c) any
employee of the Agency in his or her individual capacity where the
Department of Justice or the Agency has agreed to represent the
employee; or (d) the United States, where the Agency determines that
litigation is likely to affect the Agency or any of its components,
is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice or the Agency
is deemed by the Agency to be relevant and necessary to the
litigation provided, however, that in each case it has been
determined that the disclosure is compatible with the purpose for
which the records were collected.
Standard Routine Use 5: ROUTINE USE FOR AGENCY DISCLOSURE IN
LITIGATION
It shall be a routine use of the records in this system of
records to disclose them in a proceeding before a court or
adjudicative body before which the agency is authorized to appear,
when: (a) The Agency, or any component thereof; or (b) any employee
of the Agency in his or her official capacity; or (c) any employee
of the Agency in his or her individual capacity where the Agency has
agreed to represent the employee; or (d) the United States, where
the Agency determines that litigation is likely to affect the Agency
or any of its components, is a party to litigation or has an
interest in such litigation, and the use of such records by the
Agency is deemed to be relevant and necessary to the litigation,
provided, however, that in each case, the Agency has determined that
the disclosure is compatible with the purpose for which the records
were collected.
Standard Routine Use No. 6--SUSPECTED OR CONFIRMED
CONFIDENTIALITY COMPROMISE--A record from this SOR may be disclosed
to appropriate agencies, entities, and persons when (1) NASA
suspects or has confirmed that the security or confidentiality of
information in the system of records has been compromised; (2) NASA
has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether
maintained by NASA or another agency or entity) that rely upon the
compromised information; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with NASA's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
[FR Doc. E7-19268 Filed 9-28-07; 8:45 am]
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