[Federal Register: July 25, 2007 (Volume 72, Number 142)]
[Notices]
[Page 40890-40892]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr25jy07-88]
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-5130-N-05]
Privacy Act of 1974; New System of Records, Distributive Shares
and Refunds System (DSRS, A80D)
AGENCY: Office of the Chief Information Office, HUD.
ACTION: Establish a new Privacy Act system of records.
-----------------------------------------------------------------------
SUMMARY: HUD proposes to establish a new system of records to add to
its inventory of records subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended. The proposed new system of records identified as
HUD/HS-56, entitled Distributive Shares and Refund System (DSRS, A80D),
is utilized to monitor, manage and distribute unearned payment portions
of Mortgage Insurance Premiums (MIP) to eligible homeowners.
DATES: Effective Date: The action will be effective without further
notice on August 24, 2007 unless comments are received that would
result in a contrary determination.
Comments Due Date: August 24, 2007.
ADDRESSES: Interested person and invited to submit comments regarding
this new system of records to the Rules Docket Clerk, Office of General
Counsel, Department of Housing and Urban Development, 451 Seventh
Street, SW.,
[[Page 40891]]
Room 10276, Washington, DC 20410-0500. Communication should refer to
the above docket number and title. Facsimile (FAX) comments are not
acceptable. A copy of each communication submitted will be available
for public inspection and copying between 8 a.m. and 5 p.m. weekdays at
the above address.
FOR FURTHER INFORMATION CONTACT: The Departmental Privacy Act Officer,
telephone number (202) 708-2374 or Silas C. Vaughn, Chief,
Disbursements & Customer Services Branch, (202) 402-3545; Gabriella
Scandone, Chief, Systems Management Branch, (202) 402-3545. (These are
not toll free numbers.) Telecommunication device for hearing and
speech-impaired individuals (TTY) is available at (800) 877-8339
(Federal Information Relay Service).
SUPPLEMENTARY INFORMATION: Title 5 U.S.C. 552a (e)(4) and (11) provide
that the public be afforded a 30-day period in which to comment on the
new record system.
The new system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act was submitted to the Committee on Homeland Security and
Governmental Affairs of the United States Senate, the Committee on
Government Reform and Oversight of the House of Representatives, and
the Office of Management and Budget (OMB) pursuant to paragraph 4c of
Appendix I to OMB Circular No. A-130, Federal Agency Responsibilities
for Maintaining Records About Individuals, dated June 25, 1993 (58 FR
36075, July 2, 1993).
Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d).
Dated: July 13, 2007.
Lisa Schlosser,
Chief Information Officer.
HUD/HS-56
System Name:
Distributive Shares and Refunds System (DSRS, A80D).
System Location:
Government-owned HITS Data Center in South Charleston, West
Virginia and Lanham, Maryland.
Categories of individuals Covered By the System:
All homeowners who had FHA-guaranteed loans or FHA direct loans.
Categories of Records in the System:
Borrows, co-borrow and claimant, name, social security number,
mailing address; Loan/ Case Data, FHA Case Number, Property Address
Endorsement Date, Termination Date; Financial data; Correspondence data
Authority for Maintenance of the System:
Section 203 of the National Housing Act and Section 7(d) of the
Department of Housing and Urban Development Act; Public Law 89-174; 24
CFR 5.210, 24 CFR 200.1101, 24 CFR 203.35; Debt Collection Act of 1982,
Public Law 97-365; Housing and Community Development Act of 1987, 42
U.S.C 3543
Purpose(s):
Upon loan termination DSRS calculates the unearned portion of the
upfront MIP, and for eligible cases to distribute payments of the
unearned portion of the upfront mortgage insurance premium to
homeowners; and serves as the repository of all non-claim terminated
loan data in the Federal Housing Administration's (FHA) single family
guaranteed loan portfolio. DSRS receives information from the Single
Family Insurance (SFIS-A-43) when the insurance is terminated. In
approximately 75 % of these situations, a refund is automatically made
to the homeowner, for the remaining cases, DSRS generates an
application for Premium Refund of Distributive Share Payment (form HUD-
27050-B) that is sent to the homeowner. The homeowner returns this form
and supporting documentation to HUD. These records are forwarded to a
data entry contractor who extracts information from the form and
prepares an electronic submission to DSRS. Documents are returned to
HUD headquarters where they are reviewed and shredded after processing
of the payment.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, other routine uses are as follow:
(a) HUD staff/management--in order to review and authorize payment
to the homeowner(s), management reporting summary information (number
and type of refunds/distributive shares, dollar value) for production/
operations reporting;
(b) Online system access if provided to Contractor operated call
centers--for general homeowner inquiries, form request, payments
status. In compliance with the Privacy Act and Litigation, after a two-
year period during which the payment has not yet been made, the
Department has an online query screen, Does HUD Owe You a Refund?
(http://www.hud.gov/ofices/hsg/cop/refunds/index.cfm). At this site,
homeowners and other interested parties can determine if they have a
refund/share due;
(c) To the Financial Transaction Repository--in order to record
accounting transactions in the U.S. General Ledger format. Summary
information is case specific details (excluding SSN) are provided
during the financial and systems audits conducted by the HUD OIG,CFO,
and external auditors for audit purposes; and,
(d) To the U.S. Department of the Treasury--to issue payment to the
homeowner(s) and/or claimants.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on the mainframe and on microfilm,
microfiche, and CD.
Retrievability:
Records are retrieved by FHA case number and for the webpage by an
individual's name.
Safeguards:
Records are maintained in secured office space and secure file
rooms to which access is limited to those personnel who service the
records.
Retention and Disposal:
Documents are destroyed by shredding once the review and/or
approval of payment has been made and the document image has been
verified (usually within 30 days of receipt). Microfilm, microfiche,
and CD images of the records are maintained for 40 years after which
they are destroyed by shredding or burning.
System Manager(s) and Address:
Chief, Disbursements & Customer Services Branch, Office of the
Single Family Insurance Operations Division, Department of Housing and
Urban Development, 470 L'Enfant Plaza East, Room 3120, Washington, DC
20026; Chief, Systems Management Branch, Office of the Single Family
Insurance Operations Division, Department of Housing and Urban
Development, 470 L'Enfant Plaza East, Room 3120, Washington, DC 20026
Notification Procedures:
For information, assistance, or inquiry about the existence of
records, contact the Privacy Act Officer at the Department of Housing
and Urban Development, 451 Seventh Street, SW., Room 4176, Washington,
DC 20410, in accordance with the procedures in 24 CFR Part 16.
[[Page 40892]]
Contesting Record Procedures:
Procedures for the amendment or correction of records, and appeals
appear in 24 CFR part 16. If additional information or assistance is
required, contact the Privacy Act Officer at HUD, 451 Seventh Street,
SW., Room 4176, Washington DC 20410.
Record Source Categories:
Homeowners provide the data on their loan application--the HUD/VA
Addendum to Uniform Residential Loan Application (form HUD-92900-A).
Part III of this form, Notice to Borrowers, discusses the collection of
personal information. In addition, homeowners are provided with the
Important Notice to Homebuyers (form HUD-92900-B) at loan origination
and at loan termination by the lender. For those refunds that are not
automatically paid, a form HUD-27080-B (OMB Control Number 2502-0414)
is generated and requires the homeowner/claimant to fill in data in
order to validate that they are due the refund/share payment.
Exemptions from Certain Provisions of the Act:
None.
[FR Doc. E7-14405 Filed 7-24-07; 8:45 am]
BILLING CODE 4210-67-P