Ad-hoc National Environmental Footprint Team
Conference Call, September 10, 2007

Participants:
Anna Jones-Crabtree, R2	Sheela Doshi, R8	
Leslie Horsch, R2	Rebecca Whitney, NA	
Ruth McWilliams, WO	Sherry Wormstead, NA	
Sarah Baker, R3	Ray Thompson	

Agenda

Metrics session update and ’07 footprint document

•	Footprint survey had been rechristened “Data Request.”
•	FY 07 footprint Data Request into survey monkey and out for beta testing Friday (9-7).
•	Data collected down to the unit level – forest, research work units, field office. This presents a challenge if the forest isn’t doing anything but districts are. Instructions in the survey will capture this. 
•	Need a unit representation for the questions. 
•	Need to differentiate between roll-up answers and unit-specific answers to avoid duplicate reporting. This should enable us to get information from all levels of the agency. 
•	Defining the unit level will help avoid an unmanageable amount of information reported. Accountability is another consideration: possible at the Forest level, unlikely at every District level (larger percentage of no responses could impact data integrity).
•	End of fiscal year reporting is also a factor. This data call will add to that reporting burden. 
•	Tight timeframe to get OMB scorecard reporting done by end of December. One month to fill out survey (mid Oct. through mid-Nov). One month for us to analyze data.
•	There is another layer of reporting at the national level to be undertaken by the Footprint Team. Note this in the letter that accompanies the survey/data call. 
•	How does this effort relate to EMS? Sarah/Anna will draft this explanation for the letter.
•	NA, NRS, SPF. Field offices versus work units. Use field office/lab rather than units. NA and NRS Share space. Need instructions to avoid duplicate reporting/efforts in shared offices. For example, “If you are co-located – please ID a lead person to coordinate data collection and reporting.”  
•	In the first question, add field to ID co-located units? 
•	Need to determine the organizational structure that allows reporting for these components of the agency? Anna, Ray, and Sarah will work on this tomorrow and send out to NA, NRS, SPF and research stations beta testers on Tuesday 9-11. 
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Summit
•	All will be had by a good time, so sign up! 
•	Also in attendance: Joe Holtrup, Hank ?? Plus a video from the Chief.
•	Chief’s three priorities – climate change, water effects of climate change, kidz in the woodz.  Reducing greenhouse emissions, carbon sequestration, reducing our agency’s env. footprint.
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Round robin
•	Ruth – roundtable on sust forests. Review criteria for where we stand as a forest across all ownerships. How sustainable resource mgmt overlap with sustainable operations. 
•	Hope to have a National Sust ops webpage launched by the summit
•	Sheela – working on regional goals for sustainability. And have one Unit interested in quantifying greenhouse gas emissions. Keep this in mind for 08. 

Next call, date and time
•	October 9, 1100  MST. Anna will send out message if this changes.