[Federal Register: September 19, 2005 (Volume 70, Number 180)]
[Notices]
[Page 54904-54906]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr19se05-37]
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DEPARTMENT OF DEFENSE
Defense Finance and Accounting Service; Privacy Act of 1974;
Systems of Records
AGENCY: Defense Finance and Accounting Service; DoD.
ACTION: Notice to Amend a System of Records.
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SUMMARY: The Defense Finance and Accounting Service is amending a
system of records notice to its existing inventory of records systems
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on October
19, 2005 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to Ms. Linda Krabbenhoft, Freedom of
Information Act/Privacy Act Program Manager, Defense Finance and
Accounting Service, Denver, 6760 E. Irvington Place, Denver, CO 80279-
8000, telephone (303) 676-6045.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The specific changes to the records system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy
[[Page 54905]]
Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission
of a new or altered system report.
Dated: September 12, 2005.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7280
System name:
Uniformed Services Savings Deposit Program (USSDP) (August 30,
2000, 65 FR 52715).
Changes:
* * * * *
Retention and disposal:
Delete entry and replace with ``Destroy 6 years and 3 months after
cutoff.''
* * * * *
T7280
System name:
Uniformed Services Savings Deposit Program (USSDP).
System location:
Defense Finance and Accounting Service--Cleveland Center, 1240 East
9th Street, Cleveland, OH 44199-2055.
Categories of individuals covered by the system:
Military members on a permanent duty assignment outside the United
States or its possessions, or members on a temporary duty assignment in
support of a contingency operation outside the United States or its
possessions, who choose to deposit their current pay and allowances, or
a portion thereof, into an account administered by the Defense Finance
and Accounting Service (DFAS).
Members who are in a missing status and whose pay and allowances,
or a portion thereof, are deposited into an account administered by
DFAS are also included.
Dependents, next-of-kin, survivors and former spouses of Uniformed
Services Savings Deposit Program (USSDP) participants may be included.
Categories of records in the system:
Records required to administer the account, and account for accrued
interest which includes, but is not limited to, the master account
records for each depositor, transaction records of monetary data
(deposits, withdrawals and adjustments), allotment records, name and
Social Security Number change record, settled records, check writing
and voucher register data record, interest paid records, quarterly
statements records, supplemental address for interest refund records.
File also contains correspondence files covering requests for
information from embers, Federal agencies, spouses, former spouses,
dependents, survivors, widows or widowers, next of kin, the American
Red Cross, Congress, and other DoD components.
Authority for maintenance of the system:
Pub. L. 89-538, Armed Forces Savings Deposits, 5 U.S.C. 301,
Departmental Regulations; 10 U.S.C. 1035, Deposits of Savings; and E.O.
9397 (SSN).
Purpose(s)
Information is collected to facilitate account maintenance,
including updating for deposits, withdrawals, interest accruals,
adjustments and summary data, prior to clearing account when the
account is terminated.
All records in this system of records are subject to use in
authorized computer matching programs with the Department of Defense
and with other Federal agencies or non-Federal agencies as regulated by
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records of information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of Veterans Affairs and the Social Security
Administration to determine eligibility, entitlements, and addresses of
Uniformed Services Deposit Program members.
To the Federal Housing Agency (FHA) to verify eligibility for
loans.
To the American Red Cross to use in assisting the member or
dependents in emergency situations.
To the widow or widower, dependent, or next-of-kin of deceased
members to settle the affairs of the former member.
The DoD `Blanket Routine Uses' published at the beginning of the
DFAS compilation of record system notices also apply to this system.
Disclosure of consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this
system to `consumer reporting agencies' as defined in the Fair Credit
Reporting Act, 14 U.S.C. 1681a(f) or the Federal Claims Collection Act
of 1966, 31 U.S.C. 3701(a)(3). The purpose of this disclosure is to aid
in the collection of outstanding debts owed to the Federal government;
typically to provide an incentive for debtors to repay delinquent
Federal government debts by making these debts part of their credit
records.
The disclosure is limited to information necessary to establish the
identity of the individual, including name, address, and taxpayer
identification number (Social Security Number); the amount, status, and
history of the claim; and the agency or program under which the claim
arose for the sole purpose of allowing the consumer reporting agency to
prepare a commercial credit report.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in paper files, on computer magnetic tapes and computer
paper printouts, and on microfiche.
Retrievability:
By name and Social Security Number.
Safeguards:
As a minimum, records are accessed by person(s) responsible for
servicing, and authorized to use, the record system in performance of
their official duties who are properly screened and cleared for need to
know.
Retention and disposal:
Destroy 6 years and 3 months after cutoff.
System manager(s) and address:
Deputy Director for Finance Operations, Code F, Defense Finance and
Accounting Service-Cleveland Center, 1240 East Ninth Street, Cleveland,
OH 44199-2055.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Privacy Act Officer, Defense Finance and
Accounting Service-Cleveland Center, 1240 Ninth Street, Cleveland, OH
44199-2055.
Individuals should provide sufficient proof of identity, such as
name, Social Security Number, or other information verifiable from the
record itself.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Privacy Act Officer, Defense Finance and Accounting Service-
Cleveland Center, 1240 East Ninth Street, Cleveland, OH 44199-2055.
[[Page 54906]]
Individuals should provide sufficient proof of identity, such as
name, Social Security Number, or other information verifiable from the
record itself.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determination are published in DFAS Regulation
5400.11-R; 32 CFR part 324; or may be obtained from the Freedom of
Information/Privacy Act Program Manager, Office of Corporate
Communications, 6760 E. Irvington Place, Denver, CO 80279-8000.
Record source categories:
Information is obtained from the member, spouse, next-of-kin,
survivors, and automated system interfaces with our pay systems.
Exemptions claimed for the system:
None.
[FR Doc. 05-18567 Filed 9-16-05; 8:45 am]
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