[Federal Register: March 27, 2003 (Volume 68, Number 59)]
[Notices]
[Page 14953-14954]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr27mr03-27]
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DEPARTMENT OF DEFENSE
Department of the Air Force
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to delete and amend systems of records.
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SUMMARY: The Department of the Air Force is deleting three systems of
records notices from its existing inventory of record systems and
amending one notice subject to the Privacy Act of 1974, (5 U.S.C.
552a), as amended.
DATES: These proposed actions will be effective without further notice
on April 28, 2003, unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the Air Force Privacy Act Manager, Office
of the Chief Information Officer, AF-CIO/P, 1155 Air Force Pentagon,
Washington, DC 20330-1155.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 601-4043.
SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the records systems being amended are set
forth below followed by the notices, as amended, published in their
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: March 19, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
Deletions
F036 AFAA B
System name:
Air Force Audit Agency Office Training File (June 11, 1997, 62 FR
31793).
Reason: These records are covered under the Inspector General, DoD
Privacy Act system of records notice CIG 20, entitled `Defense Audit
Management Information System (DAMIS)' published on November 29, 2002,
67 FR 71151. Therefore, this system of records notice is being deleted.
F036 AFAA C
System name:
Employee Training and Career Development File (July 19, 1999, 64 FR
38657).
Reason: These records are covered under the Inspector General, DoD
Privacy Act system of records notice CIG 20, entitled `Defense Audit
Management Information System (DAMIS)' published on November 29, 2002,
67 FR 71151. Therefore, this system of records notice is being deleted.
F065 AFAA A
System name:
Air Force Audit Agency Management Information System--Report File
(June 11, 1997, 62 FR 31793).
Reason: These records are covered under the Inspector General, DoD
Privacy Act system of records notice CIG 20, entitled `Defense Audit
Management Information System (DAMIS)' published on November 29, 2002,
67 FR 71151. Therefore, this system of records notice is being deleted.
Amendment
F090 AF IG B
System name:
Inspector General Records (January 11, 2002, 67 FR 1444).
Changes:
* * * * *
Categories of individuals covered in the system:
Delete from entry `on matters related to the Department of the Air
Force'.
Purpose(s):
Delete from entry `involving matters concerning the Department of
the Air Force and in some instances the Department of Defense'.
* * * * *
Storage:
Delete `Automated Complaints Tracking System (ACTS) database' and
add `electronic media'.
* * * * *
Safeguards:
Delete `the ACTS database' and add `electronic media'.
* * * * *
F090 AF IG B
System name:
Inspector General Records.
System location:
Office of the Inspector General, Office of the Secretary of the Air
Force (SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140.
Records are also located at the headquarters of major commands,
headquarters of combatant commands for which Air Force is Executive
Agent, and at all levels down to and including Air Force installations.
Official mailing addresses are published as an appendix to the Air
Force's compilation of record systems notices.
Categories of individuals covered by the system:
All those who have registered a complaint, allegation or query with
the Inspector General or Base Inspector. All individuals who are or
have been subjects of reviews, inquiries, or investigations.
Categories of records in the system:
Letters/transcriptions of complaints, allegations and queries;
letters of appointment; reports of reviews, inquiries and
investigations with supporting attachments, exhibits and photographs;
record of interviews; witness statements; reports of legal review of
case files, congressional responses; memoranda; letters and reports of
findings and actions taken; letters to complainants and subjects of
investigations; letters of rebuttal from subjects of investigations;
finance; personnel; administration; adverse information, and technical
reports.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: powers and duties;
delegation by, 10 U.S.C. 8020, Inspector General, and E.O. 9397 (SSN).
Purpose(s):
Used to insure just, thorough, and timely resolution and response
to
[[Page 14954]]
complaints, allegations or queries, and a means of improving morale,
welfare, and efficiency of organizations, units, and personnel by
providing an outlet for redress. Used by the Inspector General and Base
Inspectors in the resolution of complaints and allegations and
responding to queries. Used in connection with the recommendation/
selection/removal or retirement of officers eligible for promotion to
or serving in, general officer ranks.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' published at the beginning of the
Air Force's compilation of record system notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders and on electronic media.
Retrievability:
Retrieved by Complainant's name, subject of investigation's name
and case number.
Safeguards:
Records are accessed by custodian of the system of records and by
person(s) responsible for maintaining the system of records in the
performance of their official duties. These personnel are properly
screened and cleared for need-to-know. Records are stored in a locked
room protected by cipher lock. Information maintained on electronic
media is protected by computer system software and password.
Retention and disposal:
Retained in office files for two years after year in which case is
closed. For senior official case files, retained in office files until
two years after the year in which case is closed, or two years after
the senior official retires, whichever is later. Records are destroyed
by tearing into pieces, shredding, pulping, macerating or burning.
Computer records are destroyed by erasing, deleting or overwriting.
System manager(s) and address:
The Inspector General, Office of the Secretary of the Air Force
(SAF/IG), 1140 Air Force Pentagon, Washington, DC 20330-1140.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information on them should address inquiries to or visit the
Inspector General, Office of the Secretary of the Air Force (SAF/IG),
1140 Air Force Pentagon, Washington, DC 20330-1140 or IG offices at
installations.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system should address requests to the Inspector General, Office of
the Secretary of the Air Force (SAF/IG), 1140 Air Force Pentagon,
Washington, DC 20330-1140 or IG offices at installations.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from
the system manager.
Record source categories:
Complainants, inspectors, members of Congress, witnesses, and
subjects of investigations.
Exemptions claimed for the system:
Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2)
if the information is compiled and maintained by a component of the
agency, which performs as its principle function any activity
pertaining to the enforcement of criminal laws.
Investigatory material compiled for law enforcement purposes, other
than material within the scope of subsection 5 U.S.C. 552a(j)(2), may
be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is
denied any right, privilege, or benefit for which he would otherwise be
entitled by Federal law or for which he would otherwise be eligible, as
a result of the maintenance of the information, the individual will be
provided access to the information exempt to the extent that disclosure
would reveal the identify of a confidential source.
Note: When claimed, this exemption allows limited protection of
investigative reports maintained in a system of records used in
personnel or administrative actions.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3),
(c) and (e) and published in 32 CFR part 806b. For additional
information contact the system manager.
[FR Doc. 03-7106 Filed 3-26-03; 8:45 am]
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