[Federal Register: May 9, 2003 (Volume 68, Number 90)]
[Notices]
[Page 24973-24974]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr09my03-69]
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DEPARTMENT OF DEFENSE
Department of the Navy
Privacy Act of 1974; System of Records
AGENCY: Department of the Navy, DoD.
ACTION: Notice to add a system of records.
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SUMMARY: The Department of the Navy proposes to add a system of records
notice to its inventory of record systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective on June 9, 2003 unless comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy
Branch, Chief of Naval Operations (N09B10), 2000 Navy Pentagon,
Washington, DC 20350-2000.
[[Page 24974]]
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy's record system
notices for records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act, was submitted on April 21, 2003, to the House Committee on
Government Reform, the Senate Committee on Governmental Affairs, and
the Office of Management and Budget (OMB) pursuant to paragraph 4c of
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities
for Maintaining Records About Individuals,' dated February 8, 1996, (61
FR 6427, February 20, 1996).
Dated: April 28, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N05100-4
System name:
Occupational Injuries/Illnesses Log.
System location:
Organizational elements of the Department of the Navy. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Categories of individuals covered by the system:
Navy military, civilian personnel, non-appropriated and foreign
national civilian personnel who are involved in accidents or
occupational illnesses that result in lost time, government or private
property damage or destruction, and personnel injury or death.
Categories of records in the system:
The Log contains a civilian/military indicator, event reference
number, case or file number, unit identification code (UIC), activity
name, major command code, last name, first name and middle initial,
department, sex, age, job title, rank/rate/grade, Social Security
Number, date of mishap/illness, time of mishap/illness, general
location of mishap/illness, lost workday count, injury/illness type,
Occupational Safety and Health Administration (OSHA) code, part(s) of
body injured, mishap/illness type, object involved (injury source),
process control number (job/activity at time of mishap), chemical
involved, chemical comments, formal training involved; case type
(fatality, lost time, no lost time, first aid), mishap class, date of
death, short narrative, start date, sent date, and claims information.
Authority for maintenance of the system:
10 U.S.C. 5013, Secretary of the Navy; DoD Instruction 6055.7,
Accident Investigation, Reporting, and Record Keeping; and E.O. 12196,
Occupational Safety and Health Programs for Federal Employees; and E.O.
9397 (SSN).
Purpose(s):
To collect injury and occupational illnesses required of Federal
governmental agencies by the Occupational Safety and Health
Administration (OSHA). The summary data of occupational injuries or
illnesses maintained in this log will be used for analytical purposes
to improve the Department of the Navy's accident prevention policies,
procedures, standards, and operations as well as ensure internal data
quality assurance.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' that appear at the beginning of
the Navy's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and electronic records.
Retrievability:
By individual's name, Social Security Number, location of the
accident or illness, or date of mishap or illness.
Safeguards:
File cabinets and computer terminals are located in limited access
areas and handled by personnel that are properly trained in working
with automated Privacy Act systems of records. Computer terminals are
password protected.
Retention and disposal:
Naval Safety Center computerized records are maintained for 20
fiscal years following the end of the fiscal year to which they relate.
All other records held outside of the Naval Safety Center are
maintained for five years following the end of the fiscal year to which
they relate and then destroyed.
System manager(s) and address:
Policy Official: Commander, Naval Safety Center, 375 A Street,
Norfolk, VA 23511-4399.
Local Record Holders:
Organizational elements of the Department of the Navy. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commanding Officer of the local activity where the mishap or
injury occurred.
The request should contain full name, Social Security Number and
address of the individual concerned and should be signed.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commanding Officer of the local activity where the mishap or injury
occurred.
The request should contain full name, Social Security Number and
address of the individual concerned and should be signed.
Contesting record procedures:
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Mishap Investigation Reports, departmental records such as
personnel file excerpts, medical record excerpts, State and Federal
records, and excerpts of police reports, witness statements and general
correspondence.
Exemptions claimed for the system:
None.
[FR Doc. 03-11578 Filed 5-8-03; 8:45 am]
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