[Federal Register: June 27, 2003 (Volume 68, Number 124)]
[Notices]
[Page 38396-38397]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr27jn03-117]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
August 11, 2003. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to records.mgt@nara.gov. Requesters must cite the
control number, which appears in parentheses after the name of the
agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life
Cycle Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-3120. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Defense, Office of the Secretary of Defense (N1-
330-03-1, 25 items, 15 temporary items). Records of the Defense
Manpower Data Center that are associated with electronic systems
relating to such matters as outreach referral, joint duty assignment
management, Federal creditor agency debt collection, and reenlistment
eligibility. Included are inputs,
[[Page 38397]]
electronic master files, system documentation, and outputs along with
U.S. Postal Service records used for computer matching. Also included
are inputs and outputs of databases for which the master file and
system documentation are proposed for permanent retention. Records
proposed for permanent retention include master files, and the related
system documentation, pertaining to employment and pay matters,
noncombatant evacuation and repatriation, criminal and non-criminal
incident reports, personnel surveys and census data, and personnel
eligibility for benefits. These records were previously scheduled when
the Defense Manpower Data Center was part of the Defense Logistics
Agency.
2. Department of Energy, Bonneville Power Administration (N1-305-
03-2, 40 items, 40 temporary items). Administrative records associated
with operation of the agency's power transmission system. These records
relate to such matters as outages, load drops, control schemes, system
restoration, substations, voltage stability, equipment testing, and
reliability. Also included are electronic copies of documents created
using electronic mail and word processing. This schedule revises
retention periods for these records, which were previously approved for
disposal.
3. Department of Health and Human Services, Centers for Disease
Control and Prevention (N1-442-02-3, 4 items, 4 temporary items).
Records relating to grant programs. Included are case files relating to
approved grants, program announcement records addressing such matters
as eligibility requirements and scoring criteria, and electronic copies
of documents created using electronic mail and word processing. This
schedule reduces the retention period for approved grants, which were
previously approved for disposal.
4. Department of Education, Office of Inspector General (N1-441-02-
1, 17 items, 15 temporary items). Files relating to audits,
investigative cases, complaints, inspections, and suspensions and
debarments as well as working papers, electronic tracking indexes, and
electronic copies of records created using word processing and
electronic mail. Proposed for permanent retention are recordkeeping
copies of policy files and semiannual reports to Congress. Significant
files will be brought to the attention of the National Archives and
Records Administration for appraisal on a case-by-case basis.
5. Department of Commerce, National Oceanic and Atmospheric
Administration (N1-370-03-9, 4 items, 4 temporary items). Case files
detailing the history of regulations, rule making, and policy
development. Files include final rules and regulations, proposed
regulations and policies, drafts and comments maintained in offices
providing input to the originating office, and electronic copies of
records created using word processing and electronic mail.
6. Department of Justice, Drug Enforcement Administration (N1-170-
03-5, 6 items, 6 temporary items). System inputs, outputs, master
files, and documentation associated with the Request for Information
Technology Services System, which is used to track agency software
project requests. Also included are electronic copies of records
created using electronic mail and word processing.
7. Department of Labor, Bureau of Labor Statistics (N1-257-03-1, 8
items, 7 temporary items). Files of the Office of Occupational Safety
and Health Statistics relating to special one-time surveys. Included
are such records as questionnaires, intermediate reports, copies of
publications, electronic data files of survey responses, survey
administrative records, and electronic copies of records created using
electronic mail and word processing. Proposed for permanent retention
are recordkeeping copies of survey publications.
8. Department of the Treasury, Office of Legislative Affairs (N1-
56-03-6, 9 items, 5 temporary items). Subject files, correspondence,
and working papers. Also included are electronic copies of records
created using electronic mail and word processing. Proposed for
permanent retention are recordkeeping copies of program material
documenting policy decisions, Congressional correspondence of a
substantive nature, and legislative work product files containing
significant analyses and recommendations.
9. Department of the Treasury, United States Mint (N1-104-03-1, 10
items, 10 temporary items). Records of the U.S. Mint Police, including
training records, firearm inventories, and routine building
surveillance video tapes. Also included are electronic copies of
documents created using electronic mail and word processing.
10. Department of the Treasury, Financial Management Service (N1-
425-03-2, 22 items, 22 temporary items). Inputs, outputs, system
documentation, master files, and other records associated with the Cash
Track System. This system contains information regarding Government
expenditures and receipts and assists the agency in maintaining the
appropriate level of funds in Government accounts. Also included are
electronic copies or records created using electronic mail and word
processing.
11. National Archives and Records Administration, Office of Human
Resources and Information (N1-64-03-5, 8 items, 8 temporary items).
Records relating to planning, managing, and carrying out the agency's
internal records management program, including electronic copies of
records created using electronic mail and word processing.
12. National Archives and Records Administration, Office of
Regional Records Services (N1-64-03-7, 2 items, 2 temporary items).
Records associated with the Case Management and Reporting System, an
automated system used to manage customer requests for official military
personnel files and other records stored at the National Personnel
Records Center in St. Louis, Missouri.
Dated: June 23, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-16293 Filed 6-26-03; 8:45 am]
BILLING CODE 7515-01-U